Onplana

Onplana is an AI-native project and portfolio management platform from Devsoft Solutions, built as a replacement for Microsoft Project Online. Its Gantt view includes critical path, baselines, float, and four task dependency types: FS, SS, FF, and SF. Teams can also use Kanban, calendars, sprints, comments, shared whiteboards, and wikis, along with browser-based co-editing of Word, Excel, and PowerPoint files. AI features include project plan generation, project-context chat, status summaries, reports, risk detection, and portfolio insights. Imports cover Microsoft Project .mpp and XML, Primavera XER, Excel, CSV, and Project Online OData. Listed integrations include Microsoft Teams, Microsoft 365 Copilot, Outlook, Power BI, Excel, and MCP connections for Claude, Cursor, and ChatGPT. Onplana is available across web, desktop, mobile, extension, API, and self-hosted environments. The Free plan allows five members and two projects. Starter costs $7.00 per month. The free plan has a 25-build-per-day cap, and its 100K AI token bonus is one-time rather than recurring.

Onplana brings project scheduling, collaboration, and AI tools together, with a free tier and paid plans starting at $7.00 per month. Check the free plan's project, member, build, and one-time token limits when assessing fit.

Onplana suits teams managing projects or portfolios with waterfall, agile, or hybrid methods. Its scheduling, collaboration, imports, and integrations may be relevant to teams migrating from Microsoft Project Online.

Onplana is an AI-driven project and portfolio platform for organizations that need formal scheduling as well as everyday teamwork. It is especially suitable for Microsoft Project Online migrations, PMOs, and teams combining waterfall, agile, or hybrid delivery. The strongest case for it is the combination of deep schedule controls, broad imports, and contextual AI; the main caution is that AI allocations on most plans are one-time and capacity limits vary sharply by tier.

Overview

Devsoft Solutions positions Onplana as a replacement for Microsoft Project Online, but its scope goes beyond a scheduling utility. The Gantt view handles critical paths, baselines, float, and finish-to-start, start-to-start, finish-to-finish, and start-to-finish dependencies. Those controls matter when a slip in one activity can affect a chain of work, and they give PMOs more precision than a basic task list.

Teams can also work through Kanban boards, calendars, sprints, comments, shared whiteboards, and wikis. Browser-based co-editing for Word, Excel, and PowerPoint files keeps document work close to the plan. Import support covers Microsoft Project MPP and XML, Primavera XER, Excel, CSV, and Project Online OData, making the platform a practical candidate for consolidating existing schedules. Enterprise customers receive white-glove migration help from a dedicated specialist, a meaningful advantage for large transitions.

Key features

Planning and control

Resource management and time tracking sit alongside the Gantt controls, so Onplana can cover both schedule logic and execution reporting. AI can generate project plans, break down tasks, produce status summaries and reports, detect risks, surface portfolio insights, and answer questions in a chat that uses project context. AI task breakdown and priority recommendations are useful for turning a broad brief into actionable work, while risk and portfolio functions target managers overseeing more than one project.

Connections and protection

Integrations include Microsoft Teams, Microsoft 365 Copilot, Outlook, Power BI, Excel, and MCP connections for Claude, Cursor, and ChatGPT. Security controls include TLS 1.2 or newer in transit, AES-256 encryption at rest, two-factor authentication, and tenant data isolation. Enterprise adds SSO, SCIM, IP allowlisting, audit-log export, and data-residency controls; customer-managed keys are reserved for Enterprise+. The company says customer data is not used to train AI models, an important consideration for sensitive planning information.

Pricing

Onplana uses a freemium structure and offers a 14-day trial. The Free plan costs nothing and supports 5 members, 2 projects, 300 MB of storage, and 100K AI tokens per seat as a one-time allowance. It also has a 25-build-per-day cap. This is enough for a small evaluation or tightly bounded project, but the two-project ceiling and non-renewing AI allowance make it unsuitable as a permanent workspace for an active team.

Starter costs $7 a month for up to 25 members and 25 projects, with 5 GB of storage, 500K one-time AI tokens per seat, and 2 free guest seats. It is the sensible entry tier for a small department, though growing teams must watch both project volume and token consumption. Professional is $12 a month for 100 members, 200 projects, 50 GB, 1M one-time AI tokens per seat, and 2 free guest seats. It fits a mid-sized PMO that needs substantially more portfolio headroom.

Business costs $20 a month and raises capacity to 1,000 members, unlimited projects, 500 GB, 1.5M one-time AI tokens per seat, and 5 free guest seats. That removes project-count pressure for large programs, but its AI allowance still does not renew. Enterprise costs $29 a month and includes unlimited members and projects, 1 TB, 2.5M one-time AI tokens per seat, and 10 free guest seats. It is the clearest fit for broad organizational rollout where the listed enterprise security controls are required. Enterprise+ has custom pricing and adds unlimited storage and AI tokens plus self-hosted deployment, making it the option for organizations with deployment or data-control requirements.

Platforms

Onplana supports Android, iOS, macOS, Windows, web, API, browser extension, and self-hosted deployment. That range covers mobile users, desktop planners, integrations, and organizations that need to run the service in their own environment; self-hosting is specifically part of Enterprise+.

Who it's for

Choose Onplana when schedule dependencies, resource visibility, migration from established project tools, and AI-assisted portfolio work all matter. It is well matched to PMOs, larger delivery teams, and organizations running mixed methodologies. A small group that only needs a simple issue list may pay for scheduling and governance depth it will not use, while teams relying heavily on AI should budget around the one-time token grants.

Pros and cons

Pros

• Deep scheduling: critical paths, baselines, float, four dependency types, resources, and time tracking support serious project control.
• Strong migration coverage: MPP, XML, XER, Excel, CSV, and Project Online OData imports reduce the barrier to switching.
• Contextual AI: plan generation, task breakdown, summaries, reporting, risk detection, and portfolio insights address both planning and oversight.
• Wide deployment and security choices: major desktop and mobile platforms, API and extension access, self-hosting, and escalating enterprise controls suit varied IT policies.

Cons

• Free capacity is narrow: two projects, five members, 300 MB, and a daily build cap limit sustained use.
• AI tokens are generally one-time: even paid tiers do not provide a recurring allowance, so frequent AI use requires careful forecasting.
• Feature breadth can be excessive: lightweight teams may find formal portfolio and scheduling machinery unnecessary.
• Advanced controls are tiered: SSO, SCIM, residency controls, customer-managed keys, and self-hosting require higher plans or Enterprise+ pricing.

Alternatives

For a simpler personal or two-person workspace, Asana offers a free Personal plan for two users, while its listed platforms cover Android, iOS, macOS, and Windows. ClickUp is the better alternative when unlimited free-plan members and unlimited tasks matter more than Onplana's schedule-import depth.

monday.com suits teams comfortable with a two-seat free plan and board-oriented limits. Linear is a stronger choice for product teams wanting unlimited free members, two teams, and 250 issues. Taskade AI Agents is an alternative for teams prioritizing AI agents and a broad app footprint. Wrike fits organizations seeking unlimited free users with 2 GB of account storage and 200 active tasks. Teamwork.com is another project-management option with a free tier for five projects and five users. Zoho Projects is worth considering for a free allowance of five users, three projects, and 5 GB of storage.

For a wider comparison of AI-oriented tools, see AI Project Management Software.

Verdict

Onplana is a strong choice for PMOs and delivery teams that need rigorous dependency-based scheduling, substantial import support, and AI assistance in the same system. Pick it when those controls justify the learning and capacity planning; look elsewhere if you need a lightweight task tracker or recurring AI usage without one-time token constraints.