noima

noima extracts requested information from emails, PDFs, scans and spreadsheets and returns it in structured formats. Users can describe what to extract in plain language, or have AI create classifiers and extractors from sample documents. An AI splitter can separate multi-document PDFs into sections or treat each page as an individual document. Documents can arrive through a workspace inbox, file upload or API; supported formats include PDF, EML, HTML, TXT, images, Word and spreadsheet files, CSV and Markdown, with a 20 MB limit per file. Results can be exported as Excel, CSV, JSON or Markdown, or retrieved through the API. Workspaces share the account’s document allowance, and processing stops when it runs out. The Free plan includes 10 documents one time with 30 days of retention. Paid plans start at €12/mo; Starter includes 150 documents per month and 60 days of retention. The maker says documents and extracted data are hosted in the EU and handled in line with GDPR, with retention choices and deletion options. noima is available in English and Greek.

noima combines document intake, configurable extraction and structured exports, with API access and multiple model choices. Check the shared quotas and retention period for the plan before choosing it.

It suits teams that need to extract specified fields from varied documents and export structured results. It may also fit users who want API access or control over data retention.

Overview

noima is a document extraction service for teams that need to turn incoming records into structured data without limiting intake to one file type. It is most compelling when configurable AI extraction and API access matter more than ready-made delivery integrations. Its document allowances and shared account quotas call for deliberate volume planning.

Key features

Documents can arrive through a workspace inbox, upload or API, covering formats from email and PDFs to scans, spreadsheets and Markdown. The 20 MB per-file ceiling accommodates many routine records but can exclude larger source files. OCR and custom extraction fields extend the service to scanned documents and tailored data capture.

Extraction can be defined in plain language, or AI can create classifiers and extractors from sample documents. The AI splitter can separate a combined PDF into sections or treat each page as an individual document, useful when batches contain multiple records. Model choice affects capacity: Noima Small uses one credit per document, Balanced uses two and Pro uses three.

Results can be exported as Excel, CSV, JSON or Markdown, or retrieved through the API. Google Sheets delivery, webhooks and connections to more than 6,000 apps are coming soon, so teams that require those routes today should choose a service with the needed delivery method already available. Failed documents are retried without additional document charges, but a document that ultimately fails still consumes one document from the allowance.

Quotas are shared across all workspaces on an account, and processing stops when the available allowance is exhausted. That makes the plan’s document count a practical ceiling, not a per-workspace budget. The maker says documents and extracted data are hosted in the EU and handled in line with GDPR; users can set retention and delete data or an account.

Pricing

The Free plan costs nothing and includes 10 documents as a one-time allowance, with 30 days of retention. It is a small test allocation, not a recurring monthly workflow budget.

Starter costs €12 a month and includes 150 documents per month with 60 days of retention. It fits light recurring intake; the quota is shared across workspaces. Growth costs €29 a month for 500 documents and 90 days of retention, a more suitable step for a steady moderate workload.

Business costs €59 a month for 1,200 documents and 180 days of retention. Premium costs €119 a month for 3,000 documents and 365 days of retention, giving higher-volume teams a longer retention window. Enterprise costs €299 a month for 10,000 documents and unlimited retention. Across the paid tiers, choose by expected document volume and retention needs: model credits also vary, and processing halts once the shared quota is used. Monthly email intake is capped at 150 emails.

Platforms

noima is available through web and API. Stripe handles payments, and the maker describes its payment processing as PCI-DSS compliant. The product is available in English and Greek; support is by email in both languages.

Who it's for

noima suits teams processing varied email attachments, scans, PDFs and office files that want to shape extraction around their own fields and retrieve results through an API. Its tiered quotas and adjustable retention make it workable from small trials to larger document volumes. It is a weaker fit for teams that need webhooks or direct app integrations immediately, or cannot tolerate processing stopping at a quota boundary.

Pros and cons

• Pro: Broad input support, OCR and AI-configurable extraction cover mixed document workflows rather than a single narrow format.
• Pro: API retrieval and multiple structured export formats give teams options for using extracted results.
• Pro: Failed-document retries do not add document charges, reducing the quota penalty for transient failures.
• Con: Account-wide shared quotas and automatic processing stops require close monitoring, especially across multiple workspaces.
• Con: Each file is limited to 20 MB, and an ultimately failed upload still uses one document.
• Con: Webhook delivery and direct integrations are not yet available, limiting immediate workflow handoff options.

Alternatives

For email-parsing options beyond noima, browse Email Parsing Software. MailFrame is worth comparing if webhook delivery is a priority: its free plan includes 100 parse operations per month, one active schema and webhook delivery. Parserr may suit a smaller email intake, with a free allowance of 15 emails and 10 documents per month plus one inbox.

Parsio Receipt OCR is a focused alternative for receipt OCR; its free tier offers 30 credits per month, 30-day retention and one user. Parsli is another API-and-integrations option, with 10 free pages on signup and unlimited parsers. CloudMailin is the more email-volume-oriented choice, with 10,000 emails per month on its free plan, subject to a 512 KB message limit.

DigiParser is a relevant alternative for payslip processing, with a paid plan starting at $14/month for 100 payslips. MailParse offers webhook delivery on its free plan, alongside 100 emails per month and a REST polling API. Parseur is worth considering for a free allowance of up to 20 pages per month, one user and 90-day document retention.

Verdict

Choose noima if your team needs configurable extraction across varied documents, OCR and API access, and can plan around shared document quotas. Its strongest advantage is the range from intake and AI-defined fields to structured exports; its clearest reason to look elsewhere is the combination of quota-based shutdowns and integrations that are not yet available.