Hippoly

Hippoly is a board portal that brings meeting workflows, documents, decisions, and e-signing together. Boards can build agendas, hold video meetings, take notes and annotations, manage minutes, track decisions, and assign actions for follow-up. Communication tools include posts, news, surveys, encrypted direct messages, and email and push notifications. Secure file sharing includes a history of who read or downloaded files. Its assistant, hi, can answer questions, summarize meeting materials, suggest follow-up questions, and help draft documents and minutes. Customers can decide whether AI features are active, users choose when to use them, and access to board documents requires explicit approval. Hippoly says data is encrypted in transit and at rest, teams have separate databases, and service access requires two-factor authentication. It says the service runs in Microsoft Azure data centers in Ireland and complies with the EU General Data Protection Regulation. Apps are listed for iOS and Android, alongside web access. The service has a free plan with volume caps including two meetings, one e-signature, and 50 MB of storage. The pricing note lists paid plans from €35/mo (annual).

Hippoly combines board meeting workflows with file sharing, communication, and optional AI assistance. The free plan has volume limits, while the pricing note lists paid plans from €35/mo (annual).

Hippoly suits company, association, and foundation boards, including nonprofits, that need meeting, document, and decision workflows in one portal. Its free plan may suit boards with modest usage needs.

Hippoly is a board portal for company, association and foundation boards that brings meeting work, documents, decisions and e-signing into one service. It suits boards that want to manage the full meeting cycle and keep board materials in a shared workspace. Its breadth is appealing, but the free plan’s small quotas and paid plans’ per-workspace pricing make it a better fit for boards ready to budget for ongoing use.

Overview

Hippoly combines agenda building, meetings, minutes, decisions, document sharing and e-signing. That range can reduce the need to split board work across separate tools: boards can prepare materials, record outcomes and track follow-up in the same portal. Meeting agendas, minutes management and board voting are supported.

File read history shows who has read or downloaded shared documents, a useful accountability feature when board members need to review materials before a meeting. Hippoly also includes posts, news, encrypted direct messages, surveys, and email and push notifications. That gives boards several ways to communicate, though organizations that already have established communication tools may not need the full set.

Key features

Meetings and follow-up

Boards can build agendas, hold video meetings, take notes and annotations, and manage minutes. Decisions can be recorded, actions assigned and responsibilities followed up. This makes Hippoly more than a document repository: it is aimed at boards that want meeting preparation and follow-through to live in one workflow.

Files, signing and AI

Secure file sharing includes read and download history. E-signing is available, but the scope varies by plan: Grow includes signing minutes, while Pro includes e-signing all files. The hi assistant can answer questions, summarize meeting materials, suggest follow-up questions and help draft documents and minutes. Customers can switch AI features on or off, users decide when to use them, and the assistant accesses board documents only with explicit approval. Those controls are relevant for boards handling sensitive material, while boards that do not want AI in their workflow can leave it inactive.

Security and hosting

Hippoly says data is encrypted in transit and at rest, each team has a separate database, and service access requires two-factor authentication. It runs from Microsoft Azure data centers in Ireland and complies with the EU General Data Protection Regulation. These are meaningful safeguards for board records, but they do not replace an organization’s own review of its security and compliance requirements.

Pricing

Hippoly is freemium, with no free trial. The free plan is suitable for a small-scale evaluation, but its caps—two meetings, one e-signature and 50 MB of storage—are restrictive for regular board operations.

• Grow — nonprofits: €42 a month, billed monthly, per workspace. It supports unlimited users and one workspace, with 1 GB of storage, file and meeting management, agendas and minutes, and e-signing minutes. It fits a nonprofit board that needs core meeting workflows and can work within the storage limit.
• Pro — nonprofits: €60 a month, billed yearly, per workspace. It keeps unlimited users and one workspace, adds unlimited storage, e-signing for all files, video meetings and the AI assistant. It is the stronger nonprofit option when those capabilities justify an annual billing commitment.
• Grow — companies and foundations: €90 a month, billed monthly, per workspace. It includes unlimited users, one workspace, 5 GB of storage, file and meeting management, agendas and minutes, and e-signing minutes. The smaller storage allowance and limited signing scope make it a core-workflow tier rather than a full-featured one.
• Pro — companies and foundations: €150 a month, billed monthly, per workspace. It includes unlimited users, one workspace, unlimited storage, e-signing all files, video meetings and the AI assistant. It suits boards that need the broader document and meeting toolkit without multiple workspaces.
• Scale — companies and foundations: €225 a month, billed monthly, with two workspaces. It includes unlimited users and storage, multiple workspaces and consolidated billing; each extra workspace costs €40. It targets organizations coordinating more than one board or body.
• Enterprise — companies and foundations: custom pricing, billed by quote. Multiple workspaces, extended branding, shared templates and extended support are included, for organizations needing those multi-workspace and support provisions.

All paid tiers specify unlimited users, so the pricing distinction is primarily workspace count, storage and feature access rather than seat count. Compare the billing terms carefully: the nonprofit Pro tier is billed yearly, while the other priced tiers above are billed monthly.

Platforms

Hippoly is available on web, iOS and Android, with mobile apps listed for both major phone platforms. Calendar integration is included in the plan comparison, though no provider is identified.

Who it's for

Hippoly is built for company, association and foundation boards, including nonprofits. It is best suited to boards that want meetings, files, decisions, signing and follow-up managed together, and that value controls over AI use. Boards needing only occasional document sharing may find the free quotas too tight and the paid workflow too extensive for their needs.

Pros and cons

• Pro: Meeting preparation, minutes, decisions and action follow-up share one workflow, which helps boards keep outcomes connected to the meeting that produced them.
• Pro: Read and download history adds visibility into whether members have accessed board files.
• Pro: AI use is optional and document access requires explicit approval, giving boards control over when sensitive materials are involved.
• Con: The free plan’s two-meeting, one-signature and 50 MB caps leave little room for sustained use.
• Con: Grow limits e-signing to minutes and has finite storage, so boards needing broad document signing or room for larger archives must move to Pro.
• Con: Scale’s extra-workspace charge and Enterprise’s custom pricing complicate budgeting for organizations with multiple boards.

Alternatives

For a broader comparison of tools aimed at nonprofit boards, see Nonprofit Board Management Software.

• BoardSite is worth considering if a free plan with up to five users, ten documents and one vote per month is a closer match; it also offers a free trial.
• Board I.V. may suit readers drawn to a nonprofit-focused board tool built by someone with four decades inside nonprofit boardrooms; it has a free plan and a free trial.
• Quorum is another freemium option, with a Starter plan at $49 a month and a free plan; choose it for a board of up to seven members seeking a launch checklist, document library, templates and board votes.
• BoardEffect is a paid alternative for readers who want to request a demo and pricing.
• BoardSpot is a paid option with a free trial; its Essentials plan costs $105 a month and includes unlimited document storage, unlimited committees and no additional per-user cost.
• CivicCA is a paid alternative with a free trial and a Professional plan for up to five bodies and 25 users, including video integration.
• MinuteBox is a paid option for law firms, with a Starter plan covering up to 300 entities, unlimited users, entity-management core features and legal precedents and forms.
• Atlas Governance may be a fit for boards seeking an annually billed Core Starter plan at $17 a month, with a five-user minimum and meetings, agendas, minutes, electronic votes, document storage and chat.

Verdict

Choose Hippoly if your company, association, foundation or nonprofit board wants meetings, files, decisions, signing and follow-up in one portal, with the option to control AI use. Its strongest case is the connected board workflow; its main drawbacks are the free plan’s tight caps and the higher commitment required for broader storage, signing and multi-workspace needs. Boards looking for only a lightweight, low-cost way to share documents should compare simpler-scope alternatives before committing.