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HealthRota
London, United Kingdom
What it is
HealthRota is a cloud-based workforce management platform for healthcare e-rostering, e-job planning, and locum management. Organisations can begin with one department or roll it out across a trust using a usage-based fee model. The rostering module provides live rota visibility, absence management, automatic roster generation, shift swaps, and staff self-rostering. Rosters can be checked against Working Time Regulations and NHS contract rules, with calculations for annual hours or programmed activities. Staff can submit shift preferences and leave requests in the app; coordinators can adjust selections, and published shifts can be swapped with manager approval. Job planning records, manages, and signs off healthcare professionals’ work requirements, including travel needs, and can link job-plan variables to shifts. Locum tools cover job posting, shift booking, staff banks, time records, and digital timesheets. The mobile app also supports NHS exception and extra-hours reporting. Integrations include ESR data exchange, Excel import and export, Power BI, and a reporting API with role-based access and OAuth2 authentication. HealthRota lists ISO 27001 compliance, ICO registration, NHS Data Security Protection Toolkit certification, Cyber Essentials, single sign-on, and granular access controls.
For and against
For
- Supports self-rostering and shift swaps.
- Rosters can be checked against NHS contract rules.
- Locum tools include digital timesheets.
- Reporting API supports Power BI integration.
Against
- Pricing is usage-based and available on request.
- Cloud deployment may be limited to a department or trust rollout.
The verdict
HealthRota covers rostering, job planning, and locum workflows, with mobile tools and reporting integrations. Organisations should request pricing to assess a usage-based deployment.
Who it suits
HealthRota is intended for healthcare organisations managing staff rotas, job plans, and locum work. Its Reporting API is described for NHS trusts, integrated care boards, and healthcare providers needing reporting beyond spreadsheets.
Plans and prices
Usage-based fee model
Usage-based fee model · start with a single department or roll out trust wide
Read 7 Oct 2026 · healthrota.co.uk
On the record
- Audience
- The Reporting API is described as designed for NHS trusts, integrated care boards and healthcare providers needing advanced reporting.healthrota.co.uk · read 7 Oct 2026
- Cloud deployment
- The maker describes HealthRota as a cloud-based platform that can be implemented for one department or rolled out trust wide.healthrota.co.uk · read 7 Oct 2026
- Cloud service
- The cloud-based platform can be introduced in one department or rolled out across a trust using a usage-based fee model.healthrota.co.uk · read 7 Oct 2026
- Company
- HealthRota Limited’s registered office is at 41 Dartmouth Park Road, London NW5 1SU; Companies House records incorporation on 7 March 2017.find-and-update.company-information.service.gov.uk · read 7 Oct 2026
- Compliance
- Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities.healthrota.co.uk · read 7 Oct 2026
- Compliance checks
- The rostering platform includes checks for Working Time Regulations and NHS contract requirements.healthrota.co.uk · read 7 Oct 2026
- Development
- HealthRota says it releases product features and updates multiple times a month and builds its roadmap from user feedback and sector standards.healthrota.co.uk · read 7 Oct 2026
- ESR integration
- HealthRota supports two-way workforce data exchange with NHS Electronic Staff Record, including imports and exports for absence, attendance and payroll workflows.healthrota.co.uk · read 7 Oct 2026
- Integrations
- The product page describes ESR data import and attendance and absence export, Excel import and export, Power BI integration and a reporting API.healthrota.co.uk · read 7 Oct 2026
- Job planning
- The e-job planning module records and manages healthcare professionals’ working requirements, including travel needs, and can link job plan variables to shifts.healthrota.co.uk · read 7 Oct 2026
- Locum bank
- The locum module lets organisations create offers from rotas, target jobs by skills, manage applications and send attendance or payroll data to ESR.healthrota.co.uk · read 7 Oct 2026
- Locum management
- Organisations can create and post locum jobs, book shifts, manage staff banks, record time and create digital timesheets in the platform.healthrota.co.uk · read 7 Oct 2026
- Mobile app
- The mobile app supports rota viewing, leave requests, self-rostering, locum bookings, timesheets, NHS exception reporting and extra-hours reporting.healthrota.co.uk · read 7 Oct 2026
- Purpose
- HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum workforce management.healthrota.co.uk · read 7 Oct 2026
- Reporting API
- The Reporting API provides role-based access and OAuth2 authentication, supports rota, shift, work and locum data, and offers real-time Power BI integration.healthrota.co.uk · read 7 Oct 2026
- Reporting integrations
- The Reporting API provides structured rota, shift, work and locum data and has native Microsoft Power BI integration.healthrota.co.uk · read 7 Oct 2026
- Rostering
- The e-rostering module supports real-time rota visibility, absence management, automatic rostering, shift swaps and self-rostering.healthrota.co.uk · read 7 Oct 2026
- Security
- The maker lists ISO 27001 compliance, ICO data protection registration, NHS Data Security Protection Toolkit certification, IASME Cyber Essentials, single sign-on and granular access controls.healthrota.co.uk · read 7 Oct 2026
