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Epicollect5
What it is
Epicollect5 is a free mobile and web application for building forms and collecting data. Its web-based drag-and-drop builder supports surveys with up to five hierarchical forms. Forms can record GPS locations, photos, video, audio and barcodes. On mobile devices, collection can continue offline, with data uploaded to the server after connectivity returns. Results are available in tables and maps and can be exported as JSON or CSV.
Projects can be public or private; private projects require authentication, and project owners can use user roles. Custom mappings help tailor exports for other systems, while a read-only API serves data through HTTPS GET requests. API limits include five requests per minute for projects and entries, ten for media, and 500 entries per request. The service is free to use, subject to fair usage. Project managers retain ownership, but data in public projects is visible online to anyone. Mobile app data is not encrypted by default. Epicollect5 is hosted in a UK data centre, uses HTTPS and daily backups, and directs support questions to its community.
For and against
For
- Free to use, subject to fair usage.
- Collect GPS, photos, video, audio and barcodes.
- Mobile data collection works offline.
- Review results in tables and maps.
- Export data as JSON or CSV.
Against
- Public project data is visible to anyone online.
- Mobile app data is not encrypted by default.
- API requests and entries have stated limits.
- Service is provided as-is without guarantees.
The verdict
Epicollect5 brings form creation, mobile collection and data review together at no charge. Its privacy settings and mobile storage limitation matter when deciding how to handle sensitive project data.
Who it suits
Epicollect5 suits teams collecting structured field data who need mobile offline capture, multimedia forms and exportable results. Those managing sensitive information should account for public-project visibility and the lack of default mobile encryption.
Plans and prices
Epicollect5
As many projects and entries as you wish · fair usage policy applies
Read 5 Oct 2026 · docs.epicollect.net
On the record
- Access controls
- Projects can be public or private, with authentication required for private projects, and the platform supports user roles.docs.epicollect.net · read 5 Oct 2026
- API limits
- The API documentation states limits of five requests per minute for projects and entries, ten per minute for media, and 500 entries per request.developers.epicollect.net · read 5 Oct 2026
- Data capture
- Forms can capture GPS locations, photos, video, audio and barcodes.five.epicollect.net · read 5 Oct 2026
- Form builder
- The web application includes a drag-and-drop form builder and supports surveys with up to five hierarchical forms.docs.epicollect.net · read 5 Oct 2026
- Integrations
- Custom data mappings support fitting exports to third-party systems, and a read-only API provides data through GET requests over HTTPS.developers.epicollect.net · read 5 Oct 2026
- Mobile data protection
- The policy says mobile app data is stored in the device's private application folder and is not encrypted by default.docs.epicollect.net · read 5 Oct 2026
- Offline collection
- Users can collect data offline on mobile devices and upload it to the server when they are online again.five.epicollect.net · read 5 Oct 2026
- Privacy
- The privacy policy says project managers retain ownership of project data and CGPS will not access or share it without permission, except to provide technical assistance.docs.epicollect.net · read 5 Oct 2026
- Public project visibility
- The privacy policy warns that all collected data in a public project is visible to anyone on the internet.docs.epicollect.net · read 5 Oct 2026
- Purpose
- Epicollect5 is a mobile and web application for creating forms and collecting data.docs.epicollect.net · read 5 Oct 2026
- Review and export
- Collected data can be viewed in tables and maps, and exported as JSON or CSV.five.epicollect.net · read 5 Oct 2026
- Security and hosting
- The policy says the service is hosted in DigitalOcean's UK data centre and uses HTTPS, security practices including authentication and authorization, and daily server backups.docs.epicollect.net · read 5 Oct 2026
- Service limitations
- The service is provided as-is without guarantees, and its fair usage policy notes that system resources are finite.docs.epicollect.net · read 5 Oct 2026
- Support
- The Epicollect5 Community is the primary contact point for support and platform questions.community.epicollect.net · read 5 Oct 2026
