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DeskFlex
Chicago, Illinois, United States
What it is
DeskFlex is a workplace management platform for organizations coordinating hybrid offices. Employees can reserve desks, save favorites, set recurring bookings, invite coworkers, and add equipment to a reservation. Floor plans display office layouts, available workspaces, nearby desks, and who is in the office. Users can check in with QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically. The mobile app supports desk and meeting room reservations, check-in, coworker search, and booking notifications. Visitor tools handle registration, approvals, office access, and activity across locations. Microsoft 365 integration includes authentication, Outlook calendar synchronization, and Microsoft Teams availability; Google Workspace sign-in and Okta SSO are also supported. DeskFlex is available on Android, iOS, Linux, macOS, web, and Windows. Pricing is based on managed spaces, not employee count: Growth is $50/mo (annual) for up to 25 spaces, and Professional is $75/mo (annual) for up to 50. A 30-day trial is listed; enterprise pricing is custom for 100 or more spaces.
For and against
For
- Desk and meeting-room reservations are supported.
- Floor plans show availability and coworker presence.
- Check-in supports QR codes, Wi-Fi, and geo-location.
- Mobile apps cover Android and iOS.
- Microsoft 365, Google Workspace, and Okta integrations are listed.
Against
- No free plan is listed.
- Growth covers up to 25 spaces.
- Professional covers up to 50 spaces.
- Enterprise pricing is custom for 100 or more spaces.
The verdict
DeskFlex combines desk and room bookings with visitor workflows, floor plans, and mobile check-in. Compare plan space limits and annual billing with the size of the workplace operation.
Who it suits
DeskFlex suits organizations that need to coordinate desk and meeting-room use, visitors, and office presence across locations. Its space-based plans may fit teams choosing software by workplace capacity rather than employee count.
Plans and prices
Growth
up to 25 spaces · 1 floor plan · desk booking · meeting room booking
Read 30 Sep 2026 · deskflex.com
Professional
up to 50 spaces · 2 floor plans · everything in Growth
Read 30 Sep 2026 · deskflex.com
Enterprise plan
100+ spaces · multi-location deployments · enterprise onboarding · volume pricing
Read 30 Sep 2026 · deskflex.com
On the record
- Breach response
- DeskFlex states that it reports data breaches to the relevant authority or client within 72 hours.deskflex.com · read 30 Sep 2026
- Check-in
- Reservations can be checked in through QR codes, Wi-Fi, or geo-location, and unused reservations can be released automatically.deskflex.com · read 30 Sep 2026
- Data residency
- DeskFlex states that EU users' personal information is stored in the EU region and is not transferred outside the EU.deskflex.com · read 30 Sep 2026
- Desk booking
- Users can reserve desks, save favorite desks, create recurring bookings, invite coworkers, and add workplace equipment during reservations.deskflex.com · read 30 Sep 2026
- Enterprise limit
- Enterprise pricing is offered for organizations managing 100 or more workplace spaces.deskflex.com · read 30 Sep 2026
- Floor plans
- Floor plans show office layouts, nearby desks, available workspaces, and who is in the office.deskflex.com · read 30 Sep 2026
- Google and Okta SSO
- DeskFlex supports Google Workspace sign-in with automatic first-time provisioning and lists Okta SSO as an integration.deskflex.com · read 30 Sep 2026
- Microsoft integration
- Microsoft 365 integration provides Microsoft authentication, Outlook calendar synchronization, and Microsoft Teams availability inside DeskFlex.deskflex.com · read 30 Sep 2026
- Mobile app
- The mobile experience lets users reserve desks and meeting rooms, check in, find coworkers, and receive booking notifications from a phone.deskflex.com · read 30 Sep 2026
- Pricing metric
- DeskFlex prices plans by the number of workplace spaces managed rather than the number of employees using the platform.deskflex.com · read 30 Sep 2026
- Product
- DeskFlex is a workplace management platform that helps organizations run hybrid offices efficiently.deskflex.com · read 30 Sep 2026
- Security compliance
- DeskFlex states that it is GDPR compliant and uses firewalls and SSL to protect personal data.deskflex.com · read 30 Sep 2026
- Support
- Customer support is available at [email protected], Monday through Friday from 8am to 5pm CST by phone.deskflex.com · read 30 Sep 2026
- Visitor management
- DeskFlex supports visitor registration, approvals, office-access workflows, and visitor activity tracking across multiple locations.deskflex.com · read 30 Sep 2026
