Caflou

Caflou is an online business management system for projects, teams, finances, customer relationships, and company activities. Project tools include work breakdown structures, Gantt charts, Kanban boards, budgets, and income and expense tracking. Finance functions include invoicing, cash-flow planning, bank payment imports, financial reports, bank synchronization, and views of cash position and inflows and outflows. Users can create rule-based automations without programming, and Caflou AI can extract data from received invoices. The listed integrations include Gmail, Outlook, Google Calendar, Google Drive, OneDrive, Dropbox, PayPal, Stripe, and Make. Accounting connections include QuickBooks, Xero, Zoho Books, and FreshBooks; WooCommerce is listed for import only. Caflou offers Android, iOS, web, and API access, and describes its audience as companies with 1–100 people. It says it uses HTTPS, encrypted passwords, optional two-step authentication, and daily-or-more-frequent backups. The service has a free plan, though the pricing page provides no plan names or prices.

Caflou brings project coordination and financial tools together, with integrations and invoice-data extraction. Check the tariff details for pricing and whether the email inbox feature is included.

Caflou is intended for small businesses and companies with up to 100 employees. It may suit teams seeking combined project, finance, customer, and company activity management.

Caflou is a business-management platform combining project work, finance, customer relations, and company activity. It is best suited to small businesses coordinating projects with budgets and cash flow. Its broad feature set and free starting plan are appealing, but tariff choice matters if your team needs the email inbox.

Overview

Caflou brings several operational jobs into one system, from project planning and invoicing to customer relations. That breadth makes it a plausible fit for a small company that wants project and financial work connected; a business looking only for cash-flow tracking may find its wider scope unnecessary. Caflou describes its intended users as companies with up to 100 people.

Rule-based automations can be created without programming, and Caflou AI extracts data from received invoices. Those functions address routine workflows, though the described AI use is specific to invoice data rather than general-purpose assistance. The email inbox is limited to the Dolphin and Shark tariffs or higher, a material constraint for teams that need it.

Key features

Projects and finances

Project tools include WBS, Gantt charts, Kanban boards, budgets, and income and expense tracking. This combination helps teams structure work while relating project activity to its financial performance. Caflou also supports invoicing, cash-flow planning, bank payment imports, and financial reports, making it more relevant to businesses that want project coordination alongside day-to-day financial visibility.

Automation, integrations, and access

Integrations include Gmail, Outlook, Google Calendar, Google Drive, OneDrive, Dropbox, PayPal, Stripe, and Make. Accounting connections include QuickBooks, Xero, Zoho Books, and FreshBooks; WooCommerce is supported for imports only. The published API v1 uses bearer-token authentication and provides endpoints for account data and objects, which gives teams another route to connect their workflows.

Caflou offers Android, iOS, web, and API access. Its mobile-version article mentions Android audio-message uploads. The company says it uses HTTPS, encrypts stored passwords, offers optional two-step authentication, and backs up data at least daily. Its security page states CASA Tier 2 verification and links to a 2026–2027 validation report. User and account data are stored in the European Union or the United States. Online support is available by email and chat.

Pricing

Caflou uses a freemium model. Its Turtle plan costs nothing, giving teams a no-cost way to start; the stated plan details do not establish its seat or usage caps, so businesses should confirm that it accommodates their scale before relying on it. The email inbox is not included at that level: it requires Dolphin or Shark, or a higher tariff. Those plans have custom pricing.

The free plan includes bank synchronization, a cash position view, and inflow/outflow tracking. This makes Turtle relevant to small teams seeking basic financial visibility without a subscription, but it should not be treated as a substitute for confirming the limits or inbox access their workflows require.

Platforms

Caflou is available on Android, iOS, and the web, and it publishes an API. Its mobile access extends the service beyond desktop use, while the API may suit teams connecting account data and objects to other systems.

Who it's for

Caflou is a stronger match for small businesses that need project plans, budgets, financial tracking, and customer or company activity in one platform. Teams that value both project and cash-flow context can make use of that breadth. A company seeking only a focused cash-flow tool, or one that requires the email inbox on its free plan, should look elsewhere or budget for a higher tariff.

Pros and cons

• Pro: Project planning and financial tools sit together, including budgets, income and expense tracking, invoicing, and cash-flow planning; this suits businesses connecting delivery work to finances.
• Pro: A free Turtle plan includes bank synchronization and cash-position and inflow/outflow views, providing a starting point without subscription cost.
• Pro: Integrations, accounting connections, and a documented API offer several ways to connect Caflou with other business systems.
• Con: The email inbox requires Dolphin or Shark, or higher, so teams that depend on it cannot assume the free plan will cover their workflow.
• Con: Custom pricing for the higher tariffs makes it harder to assess their cost before choosing a plan.
• Con: WooCommerce is import-only, limiting that connection to bringing data into Caflou.

Alternatives

For a narrower focus on cash-flow tools, compare Cash Flow Management Software. Choose Agicap instead if you want a paid cash-management option with a free trial and Android, iOS, web, and API access; its annual offer requires a minimum 12-month subscription. Cash Pocket and onbalance are free-plan alternatives with web, iOS, and Android access.

Trezy may suit a business that wants a free plan centered on one bank account, cash-flow tracking, transaction history, AI categorization, and email support. Bankflow is another freemium option, with a free allocation of 50 one-time credits, roughly one per page. Bokeping may fit a small accounting workflow: its free-forever plan allows one user, 20 monthly sales and purchase records each, CSV bank imports, financial statements, and accountant access. Cashvue is free to use while in public beta. Consider Statement as another web-based option.

Verdict

Caflou is best for small businesses that want project coordination and financial management in the same system, with integrations and invoice-data extraction to support connected workflows. Its free plan offers a useful entry point, but the email inbox requires a higher tariff and higher-plan costs are custom. Choose Caflou for that combined operational scope; look elsewhere if you need a focused cash-flow product or must know the full cost before committing.