AppFlowy

AppFlowy is an open-source workspace for wikis and projects, with access options for Android, iOS, Linux, Mac, Windows, web and self-hosted setups. Its listed capabilities include AI search, writing, chat, research and meeting notes. AppFlowy AI can help brainstorm drafts, summarize or expand content, autofill columns and answer questions. The Free plan supports real-time collaboration, but is limited to one collaborative workspace, up to two members and 5 GB of storage. Pro is described as a plan for small teams managing projects and team knowledge. Connections include Slack, Microsoft Teams, Google Calendar, ChatGPT, Airtable, Gmail, GitHub, Google Drive, Jira, Claude, Zapier, Loom and Salesforce. Enterprise options include SAML and OIDC SSO, SCIM, LDAP, MCP and public APIs. AppFlowy can run on customer infrastructure, in a cloud or in an air-gapped environment. For self-hosted instances, customers control data storage and processing, and the vendor says it has no access to the instance. A free plan is available; paid access is listed from $12.50/user/mo.

AppFlowy combines collaborative workspaces, AI capabilities and a wide range of deployment options. Check the Free plan’s workspace, member and storage limits against your needs; paid access is listed from $12.50/user/mo.

AppFlowy suits individuals and teams looking for a workspace for shared knowledge and projects, with AI tools and collaboration. Its self-hosting options may suit organizations that want control over where their instance stores and processes data.

AppFlowy is an open-source workspace that combines wikis, project management, collaboration and built-in AI. It suits people who want one knowledge-and-work hub, especially teams or organizations that need flexible deployment and administrative controls. Its strongest case is breadth and control; smaller groups should scrutinize the Free plan’s tight workspace and member limits before committing.

Overview

AppFlowy brings pages, projects and shared knowledge into a single workspace for individuals, teams and enterprises. Real-time editing, comments, guest access and offline access support everyday collaboration, while the open-source positioning and self-hosting options make it more adaptable than a cloud-only workspace.

AI is woven into the workspace rather than confined to one feature. The product lists AI search, writing, chat, research and meeting notes, and its assistant can brainstorm drafts, summarize or expand content, autofill columns and answer questions. That range is useful for teams handling both structured project information and free-form documentation.

Key features

Collaboration and project work

The Free plan includes real-time collaboration, unlimited pages and blocks, comments and guest access, but only one collaborative workspace for two members. That is workable for a personal knowledge base or a two-person project, not a growing team. Pro is explicitly aimed at small teams managing projects and team knowledge.

AI and integrations

AppFlowy connects with Slack, Microsoft Teams, Google Calendar, ChatGPT, Airtable, Gmail, GitHub, Google Drive, Jira, Claude, Zapier, Loom and Salesforce. Those connections reduce the need to keep project context in isolated tools. AI limits vary by plan, so heavy users should compare response, image and upload allowances rather than assume every tier offers the same assistant.

Deployment, privacy and administration

Customers can run AppFlowy on their own infrastructure, in the cloud or in a fully air-gapped environment, with self-hosted language and embedding models. For self-hosted instances, customers control where data is stored and processed and AppFlowy has no access to the instance. Built-in identity and access management, granular permissions, admin controls and fine-grained AI access controls suit organizations with stricter governance needs. SAML and OIDC SSO, SCIM, LDAP, MCP and public APIs provide additional enterprise integration routes. The product displays SOC 2 Type II, GDPR, HIPAA and ISO/IEC 27001 badges.

Pricing

AppFlowy uses a freemium model. The Free plan costs nothing, is billed forever, and includes one collaborative workspace for up to two members, unlimited pages and blocks, 5 GB of storage, 10 AI responses and two AI images. It is a sensible way to assess the workspace, but the two-member ceiling and small AI allowance quickly constrain active teams.

Vault Workspace costs $6 a month, billed annually per user. It adds local AI on your own hardware, unlimited AI responses and unlimited file size for AI Chat, making it the targeted choice for privacy-conscious individual users who can supply suitable hardware. AppFlowy AI MAX costs $8 a month, billed monthly per user, with unlimited AI responses, unlimited file uploads and 50 AI images per month. It favors users who need generous AI usage without the broader team and storage package.

Pro costs $10 a month, billed annually per user. It provides unlimited storage, up to 50 workspace members, up to 100 guest editors, unlimited AI responses, 50 AI images per month and unlimited file uploads. This is the clearest fit for a small organization, though the annual billing term matters. AppFlowy’s pricing note also states paid access from $12.50/user/mo, so prospective buyers should reconcile that advertised starting point with the individual plan prices above.

Platforms

AppFlowy supports Android, iOS, Linux, macOS, Windows and web access, alongside an API and self-hosted deployment. That unusually broad coverage suits mixed-device organizations and teams that need infrastructure control. Offline access is listed, which is useful for work away from a connection.

Who it's for

Choose AppFlowy if you want wiki and project work in one system, meaningful AI assistance, or the option to keep data and models on your own infrastructure. Pro is the practical starting point for small teams, while Vault Workspace is better for local-AI privacy requirements. The Free plan fits an individual or two-person collaboration experiment, not a larger shared workspace.

Pros and cons

• Pros: Open-source workspace covering wikis and projects; AI search, writing, chat, research and meeting notes; extensive integrations; self-hosting including air-gapped operation; customer-controlled data residency for self-hosted deployments; broad platform support and offline access.
• Cons: Free collaboration is restricted to one workspace and two members; Free AI allowances are small; useful team capacity and unlimited storage require Pro’s annual billing; the separate plan prices and “from $12.50/user/mo” note require careful checkout comparison.

Alternatives

For a wider shortlist of shared writing tools, see Collaborative Document Software.

• Dropbox Paper suits readers who prefer a freemium document workspace with Android, iOS and web access and a 2 GB free tier.
• Lark is worth considering when a broad cross-platform suite and a Starter allowance of 20 users and 100 GB storage are the priority.
• Superhuman Docs fits users who want personal documents without size or object limits on its Free plan, while shared docs are capped.
• ContactOffice is an alternative for readers seeking a combined mailbox, documents and address book service.
• Craft suits users comfortable with a Free plan capped at 1,500 blocks, 1 GB storage and 15 AI assistant credits.
• Hancom Docs is an option for office-document access across desktop, web and mobile platforms.
• Nuclino is a lighter knowledge-base alternative with a Free limit of 50 items, three canvases and 2 GB storage.
• ONLYOFFICE Docs is the alternative to consider when self-hosted document editing and a community edition are central requirements.

Verdict

AppFlowy is a strong choice for individuals and small teams that want collaborative wikis and projects, capable AI tools and the freedom to self-host. Choose it for deployment flexibility and integrated knowledge work; look elsewhere if your team cannot fit within the Free plan’s two-member limit or if you want simpler, more predictable pricing.