Xolotl
Belgium
What it is
Xolotl is a veterinary practice management suite for Belgian practices, from solo mobile vets to multi-site clinics treating companion, equine, farm, breeding, and exotic animals. It brings together appointments, medical records, hospitalisation, prescriptions, inventory, invoicing, field visits, reporting, and compliance. Clinical tools include structured consultations, dose-checked prescriptions, hospital treatment sheets, lab results, and discharge PDFs. For field visits, its phone workflow can save the day’s round and record visits offline, then sync when the device reconnects. Xolotl imports CODA bank statements, matches payments by OGM reference, and exports ledgers to Winbooks, Exact, or CSV. It sends structured invoices through a practice’s Peppol access point but does not receive inbound Peppol invoices. It records VAMREG and antimicrobial-use information and prepares a declaration export, though direct electronic FAMHP transmission is not enabled. The app supports Dutch, French, and English per user; PDFs and reminder emails are single-language. A free plan is listed for new graduates, and paid plans start at €39 per vet / month, excluding VAT.
For and against
For
- Offline field visits sync when back in range
- Dose-checked prescriptions and hospital treatment sheets
- Ledger exports include Winbooks, Exact, and CSV
- Role-based permissions and TOTP two-factor authentication
Against
- No pet-owner app
- No drug-interaction engine
- Cannot receive inbound Peppol invoices
- PDFs and reminder emails are single-language
The verdict
Xolotl combines practice administration, clinical records, and field workflows, with tools for Belgian invoicing and compliance. Practices should account for its listed Peppol and FAMHP limitations, and the single-language PDFs and reminder emails.
Who it suits
Xolotl suits Belgian veterinary practices that need clinical, administrative, and field-visit tools in one system. Its plans and features address solo vets as well as larger clinics and multi-site groups.
Plans and prices
New graduates
New veterinary graduates
Read 14 Oct 2026 · xolotl.vet
Clinic & group
6+ veterinarians · licence capped at €390/month/site · vets beyond ten add nothing · SMS and Peppol overages metered
Read 14 Oct 2026 · xolotl.vet
Practice
2–5 veterinarians · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each
Read 14 Oct 2026 · xolotl.vet
Solo
1 veterinarian · unlimited staff accounts · 200 SMS/vet/month then €0.06 each · 50 Peppol documents/vet/month then €0.20 each
Read 14 Oct 2026 · xolotl.vet
On the record
- Accounting integrations
- Xolotl imports CODA bank statements, matches OGM references and exports ledgers to Winbooks, Exact and CSV.xolotl.vet · read 14 Oct 2026
- API
- API access is included in the Clinic & group tier; no public API reference or SDK documentation was found on the maker's pages.xolotl.vet · read 14 Oct 2026
- App-store availability
- The maker says native iPhone, iPad and Android apps are not yet downloadable, so no app-store rating is stated on the official pages.xolotl.vet · read 14 Oct 2026
- Clinical records
- Clinical tools include structured consultation templates, coded terminology, dose-checked prescriptions, lab results, imaging and discharge PDFs.xolotl.vet · read 14 Oct 2026
- Clinical tools
- Clinical features include structured consultations, dose-checked prescriptions, hospital treatment sheets, lab results and discharge PDFs.xolotl.vet · read 9 Oct 2026
- Compliance
- Compliance features include VAMREG records, antibiotic-use tracking, audit trails, role permissions, two-factor authentication and GDPR exports.xolotl.vet · read 14 Oct 2026
- Customers
- It is intended for Belgian practices serving companion, equine, farm, breeding and exotic animals, from solo mobile vets to multi-site clinics.xolotl.vet · read 9 Oct 2026
- Data portability
- Practices can export reports, ledger data and per-client GDPR data; the group tier includes API access.xolotl.vet · read 9 Oct 2026
- Deployment
- The product runs in a browser, has a desktop application for clinic computers and installs to a phone for offline field work; no practice server is required.xolotl.vet · read 14 Oct 2026
- Documentation
- The public resource area contains guides on Peppol, VAMREG, Sanitel-Med, switching software and GDPR, but no developer documentation was exposed.xolotl.vet · read 14 Oct 2026
- Equine tools
- Equine workflows include foaling calendars, pre-purchase examinations, lameness workups and passport history.xolotl.vet · read 14 Oct 2026
- Farm tools
- Farm workflows include herd records, group treatments, mass medication, ear-tag identification and offline rounds.xolotl.vet · read 14 Oct 2026
- Field visits
- The phone workflow caches the day's route, records visits without coverage, attaches photos and synchronizes when connectivity returns; mileage can flow to invoices.xolotl.vet · read 14 Oct 2026
- Field work
- The phone field workflow caches the day's round and records visits offline, syncing when the device is back in range.xolotl.vet · read 9 Oct 2026
- Founded year
- No founded year is stated on the maker's home, FAQ, legal-notice or guide pages.xolotl.vet · read 14 Oct 2026
- Headquarters statement
- The home page says the business is based in Belgium.xolotl.vet · read 14 Oct 2026
- Hospitalisation
- Hospital workflows include a whiteboard, treatment sheets, fluid-balance tracking and pain scores.xolotl.vet · read 14 Oct 2026
- Independent comparison finding
- TechYorker's comparison pages mark Xolotl's free trial and API availability as not stated in the directory record.techyorker.com · read 14 Oct 2026
