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ViolationFlow
What it is
ViolationFlow is web software for self-managed HOA, condominium, and townhome associations handling violation and architectural review committee cases. Each case links a lot, owner, deadline, status, and responsible board member, while a dated timeline records attributable events. Boards can send template-based email notices and retain the exact sending time, recipient, and sender. Photo records keep capture and upload timestamps separate. Configurable cure periods and fine ledgers move forward only after board approval. Owners can open a case and respond through a secure link without creating an account. Boards can import lots from CSV with mapping, preview, and undo, then export case chronologies as dated PDFs. The free plan costs nothing and covers 10 lots, five active cases, and one member seat. Paid monthly plans begin at $15 a month for up to 50 lots and five seats. ViolationFlow says it does not sell personal information; its templates are not legal advice.
For and against
For
- Dated, attributable case timelines
- Secure owner responses without accounts
- Photo capture and upload timestamps
- CSV import with preview and undo
- Chronology export to dated PDF
Against
- Free plan limited to 10 lots
- Free plan allows five active cases
- Free plan has one member seat
- Notice templates are not legal advice
The verdict
ViolationFlow combines case tracking, notices, evidence, owner access, and controlled escalations in one web workspace. Associations should match the plan limits to their lot count and have counsel review notice language.
Who it suits
It suits self-managed associations that need structured case records, owner responses, notices, evidence, and fine tracking. The free plan is limited to 10 lots, five active cases, and one seat.
Plans and prices
Free
10 lots · 5 active cases · 1 member seat · full workflow
Read 9 Oct 2026 · violationflow.homes
Starter (monthly)
Up to 50 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
Growth (monthly)
51–150 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
Pro (monthly)
151–300 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
Pro (annual)
151–300 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
Growth (annual)
51–150 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
Starter (annual)
Up to 50 lots · 5 member seats · every feature
Read 9 Oct 2026 · violationflow.homes
On the record
- Case records
- Cases are tied to a lot, owner, deadline, status, and accountable board member, with events in a dated, attributable timeline.violationflow.homes · read 9 Oct 2026
- Escalations
- Configurable cure periods and fine ledgers advance only when a board member approves the next step.violationflow.homes · read 9 Oct 2026
- Evidence
- Photos preserve separate capture and upload timestamps in the case record.violationflow.homes · read 9 Oct 2026
- Exports and imports
- Boards can import lots from CSV with mapping, preview, and undo, and export a case chronology as a dated PDF.violationflow.homes · read 9 Oct 2026
- Legal limitation
- ViolationFlow says its notice templates are not legal advice and recommends reviewing them with association counsel.violationflow.homes · read 9 Oct 2026
- Limits
- The free plan allows 10 lots, 5 active cases, and 1 member seat; paid bands include 5 seats and support up to 300 lots.violationflow.homes · read 9 Oct 2026
- Notices
- Boards can send template-based email notices, with the exact time, recipient, and sender recorded.violationflow.homes · read 9 Oct 2026
- Owner access
- Owners can view a case and submit a response through a secure link without creating an account.violationflow.homes · read 9 Oct 2026
- Privacy
- The privacy policy says ViolationFlow does not sell personal information and that each association workspace is visible to invited board members.violationflow.homes · read 9 Oct 2026
- Providers
- The privacy policy names Clerk for authentication, Convex for the database, backend, and US-region file storage, Resend for transactional email, and Dodo Payments for subscriptions.violationflow.homes · read 9 Oct 2026
- Purpose
- ViolationFlow provides violation and ARC case tracking for self-managed HOA, condo, and townhome associations.violationflow.homes · read 9 Oct 2026
- Security
- The privacy policy describes access controls, encrypted transport, and provider security features as measures appropriate to a small SaaS product.violationflow.homes · read 9 Oct 2026
- Support
- Users can contact [email protected], and the pricing page says subscriptions can be canceled through Manage subscription or by emailing support.violationflow.homes · read 9 Oct 2026
