Tutorbase

Tutorbase is cloud-based management software for tutoring businesses and educational organizations. It combines scheduling, lesson management, billing, invoicing, payment tracking, CRM, lead capture, reporting, payroll, and support for multiple locations. Its scheduling tools include a drag-and-drop calendar, recurring and group lessons, room management, teacher availability, trial lessons, and attendance tracking. Billing features include automated invoices, package options, prepaid or postpaid billing, flexible pricing, cancellation fees, payment tracking, and multiple payment methods. Students can self-book, and the service supports online payments and two-way calendar sync. Listed integrations include WhatsApp and Google Calendar Sync. Tutorbase is available on Android, iOS, and the web, and lists more than 51 features across student CRM, scheduling, billing, and payroll. The Free Core plan has no monthly subscription and includes all features without feature restrictions; invoices through the system incur a 1% fee. Payment processing fees are charged by the payment provider, not Tutorbase.

Tutorbase combines day-to-day lesson scheduling with billing and business management tools for education providers. Its Free Core plan includes all features, but invoicing through the system carries a 1% fee and payment processing charges are separate.

Tutorbase suits tutoring centers and language schools managing lessons, students, billing, and staff. It also lists music schools, test prep centers, and solo tutors among its intended business types.

Overview

Tutorbase is a cloud-based management system for tutoring businesses and educational organizations. It suits centers and schools coordinating students, lessons, staff, and payments, though solo tutors are also among its intended users. Its all-features free plan makes it easy to adopt without a subscription, but the 1% invoicing fee means it is not cost-free when billing through the system.

Key features

Tutorbase brings lead capture and student CRM together with lesson management, scheduling, billing, payment tracking, reporting, payroll, and multi-location support. That operational breadth is useful for organizations managing more than bookings; a solo tutor who needs only a calendar may find the scope excessive.

Scheduling includes a drag-and-drop calendar, recurring and group lessons, room management, teacher availability, trial lessons, and attendance tracking. Students can self-book, and two-way calendar sync helps keep schedules aligned. These tools address the coordination demands of a center, rather than just individual appointment setting.

Billing supports automated invoices, prepaid and postpaid packages, flexible pricing, payment tracking, cancellation fees, multiple payment methods, and online payments. Invoicing through Tutorbase incurs a 1% fee, and payment providers separately charge for card and bank-transfer processing. WhatsApp and Google Calendar Sync are listed integrations. Tutorbase also offers mobile access alongside its web service.

The company says its role-based controls distinguish administrators, teachers, and other staff, and that customer organizations are logically isolated. It describes HTTPS connections using TLS 1.2 or higher, encryption at rest for its primary Postgres database, and says it does not store card numbers. Its Data Processing Addendum incorporates EU Standard Contractual Clauses and the UK International Data Transfer Addendum; infrastructure providers have SOC 2 Type II attestations. Tutorbase does not currently offer a paid bug bounty.

Pricing

Free Core: free, with no monthly subscription. All features are included without feature restrictions. Tutorbase charges a 1% fee when you invoice through the system, while payment processing fees are charged separately by the provider. This is an unusually broad starting plan for a new tutoring operation, but businesses should account for the invoice fee as billing volume grows. There is no free trial.

That level of assistance can help an organization move its operations into the system, rather than leaving setup to staff alone.

Platforms

Tutorbase is available on Android, iOS, and the web, with a mobile app. This supports access across office and mobile workflows without limiting the product to a browser.

Who it's for

Tutoring centers and language schools are the clearest fit, especially those coordinating multiple teachers, group classes, locations, billing, and attendance. Music schools and test prep centers are also named business types, and solo tutors can use it too. Those working alone with simple booking needs may prefer a narrower tool instead of adopting a broad business-management system.

Pros and cons

• Pro: The Free Core plan includes every feature, so organizations can use scheduling, billing, and management tools without a monthly subscription.
• Pro: Student self-booking, recurring lessons, group classes, and two-way calendar sync cover common coordination needs for a teaching business.
• Con: Invoicing through Tutorbase incurs a 1% fee, in addition to payment-provider processing charges.
• Con: The broad feature set may be more than a solo tutor needs if the main requirement is appointment booking.
• Con: Tutorbase does not currently offer a paid bug bounty.

Alternatives

For a simpler booking-focused option, SchedulingKit has a free plan limited to one team member, one event type, and 50 bookings per month, plus a free trial. Choose it when those caps suit a small operation and a narrower scheduling tool is preferable.

Tutoressa is another freemium option with a free plan and no free trial; it is built and supported by an independent Australian software studio.

Classcard is a paid alternative with a free trial; its Starter plan costs $99 a month and includes unlimited staff, students, and classes, plus 20GB of storage. It suits buyers who want those stated capacity allowances and are prepared to pay a monthly fee.

LearnSuite charges $0.35 a month per completed lesson-hour on its Pay-as-you-go plan, with no platform fee and unlimited students, teachers, and staff under 400 lesson-hours per month. It is worth considering for an organization whose lesson volume fits that threshold and prefers usage-based pricing.

Linc is a paid option for small or large institutions, with price not listed for its Basic and Premium plans.

Seemi offers a free trial and a Solo Tutor plan at $15 a month, including one user, unlimited students, schedules, and virtual classroom. It may suit an individual tutor who wants a paid plan with those stated allowances.

TutorBird has a free trial and costs $16.95 a month, plus $4.95 per additional tutor or staff member; its plan includes unlimited students and file storage. Consider it if those allowances and per-staff pricing fit your operation.

Tutorbloc is an iOS and web alternative with an All-in-one plan at £20 a month, a 14-day free trial, and a card requirement.

Browse more options in Tutoring Scheduling Software or Tutoring Center Software.

Verdict

Tutorbase is a strong fit for tutoring centers, language schools, and similar education providers that want one system for lessons, staff, student records, and billing. Its all-features free plan and substantial onboarding support are compelling reasons to start with it. Look elsewhere if a 1% invoicing fee is unacceptable or if a solo tutor needs only straightforward booking.