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Sciencesconf
What it is
Sciencesconf is a free web service for managing scientific events from paper submission through peer review, programming, registration and proceedings. After an event request is validated, organizers receive a hosted sciencesconf.org website without local IT infrastructure. Role-based privileges, editable templates and menus, email templates, mailing lists and mailing tools support event administration. Submission workflows can handle calls for papers, abstracts or full texts, communication types, themes, proposal selection, scheduling and proceedings. Review tools provide scoring grids, theme coordination, reviewer invitations and reminders, plus review distribution and follow-up. Organizers can configure registration periods, forms, participant lists and Paybox or Azur colloque payments. HAL integration can fill author details and transfer papers when settings or organizer requests allow. Requests must meet CCSD criteria and target eligible scientific events. There are no integrated virtual conference tools. Event sites remain public after conferences, but administration interfaces close after two years.
For and against
For
- Free for organizers of scientific events
- Provides a hosted event website
- Supports multi-stage paper review
- Includes registration and payment configuration
- Offers HAL author and paper integration
Against
- Event requests require validation
- No integrated virtual conference tools
- Administration ends after two years
- Accessibility audit has not been conducted
The verdict
Sciencesconf covers the main administrative stages of a scientific event in one hosted web service. Its eligibility checks and two-year administration limit are important planning considerations.
Who it suits
Sciencesconf suits scientific communities and eligible research or higher-education organizations running conferences. It is designed for in-person or otherwise externally hosted events rather than integrated virtual conferences.
Plans and prices
Sciencesconf
Requests to create events require validation · Intended for scientific events primarily for the scientific community · After 2 years, administration interfaces are no longer available
Read 30 Sep 2026 · sciencesconf.org
On the record
- Event eligibility
- Event creation requests are checked and must meet CCSD criteria; the service is intended for scientific events primarily for the scientific community and supported by higher education or research organizations or qualifying scientific associations.sciencesconf.org · read 30 Sep 2026
- HAL integration
- Sciencesconf can autocomplete author names and affiliations from HAL reference data and supports transfer of papers to HAL, subject to event settings or an organizer request.sciencesconf.org · read 30 Sep 2026
- Hosted event website
- After an event creation request is validated, Sciencesconf provides a hosted event website with a dedicated sciencesconf.org URL and no need for local IT infrastructure.sciencesconf.org · read 30 Sep 2026
- Hosting location
- The event website and data are hosted by the IN2P3 Computing Centre in Villeurbanne, France.sciencesconf.org · read 30 Sep 2026
- Paper management
- Paper management includes calls for papers, abstract or full-text document types, communication types and themes, proposal selection, programming and proceedings.sciencesconf.org · read 30 Sep 2026
- Payment handling
- For online card payments, the platform links to payment sites and states that banking information and funds do not pass through the platform.sciencesconf.org · read 30 Sep 2026
- Peer review
- Review tools include review grids, coordination by theme, reviewer invitations and reminders, and distribution and follow-up of reviews.sciencesconf.org · read 30 Sep 2026
- Privacy obligations
- The terms state that the supervisory bodies and users undertake to comply with the EU General Data Protection Regulation and the French data protection act.sciencesconf.org · read 30 Sep 2026
- Purpose
- Sciencesconf manages scientific events from paper submission through peer review, programming, registration and proceedings, and hosts a website for each event.sciencesconf.org · read 30 Sep 2026
- Registration and payments
- Organizers can set registration periods and forms, manage registrant lists, communicate with participants, and configure Paybox or Azur colloque payments.sciencesconf.org · read 30 Sep 2026
- Retention and support
- Event websites remain publicly accessible after a conference, but after two years their administration interfaces are no longer available; the FAQ directs organizers to support by email for configuration duplication.sciencesconf.org · read 30 Sep 2026
- Site accessibility
- The accessibility statement says the Sciencesconf website is not RGAA 4.1 compliant because no accessibility audit has been conducted.sciencesconf.org · read 30 Sep 2026
- Virtual events
- Sciencesconf does not provide integrated tools for virtual conferences.sciencesconf.org · read 30 Sep 2026
- Website tools
- Organizers can assign role-based privileges, customize templates and menus, and use integrated email templates, mailing lists and mailing tools.sciencesconf.org · read 30 Sep 2026
