ResourceSpace

ResourceSpace is free, open-source digital asset management software for organising and sharing images, video, audio, documents, Office files, PDFs, text files and raw image formats. Its tools include metadata and tagging, approval workflows, version history and guest sharing. The free cloud service includes 10 GB of storage, and there is no annual software licence fee.

Teams can collaborate through secure share links, public portals, and submission and approval queues. ResourceSpace provides an open RESTful API and pre-built integrations with collections systems, CMS and social platforms. It can be self-hosted; Docker can run on Linux, Windows, macOS, AWS, Azure and Google Cloud. Cloud plans set user limits from 25 on Team Cloud to unlimited on Platinum Cloud, with storage options varying by plan. Annual billing is the default; monthly payment is available on request with direct debit. ResourceSpace and its data centres are ISO 27001 certified. Users can export files with metadata in a CSV or download the system for self-hosting.

ResourceSpace offers asset management with sharing, workflow and export tools, plus cloud and self-hosted deployment. Its free cloud service has a 10 GB storage limit; paid cloud plans have different user and storage limits.

ResourceSpace may suit teams that organise shared media and documents, from smaller groups to organisations needing larger cloud plans or self-hosting. Its free cloud option is limited to 10 GB of storage.

Overview

ResourceSpace is a digital asset management system for organisations that need to organise, review and share a broad mix of files. It suits teams that value control over access and deployment, especially those able to self-host or work within a defined cloud tier. Its combination of a free self-hosted option and formal workflows is compelling; larger cloud deployments require custom pricing.

Images, video, audio, documents, Office files, PDFs, text files and raw image formats can all sit in the system. Metadata, tagging, version history and approval workflows give teams tools to keep a library organised and route changes for review. ResourceSpace was founded in 2006, describes itself as employee owned, and says it serves more than 500 organisations.

For a wider look at the category, see our Digital Asset Management Software list.

Key features

Organisation and review

Metadata and tagging help teams classify varied assets, while version history preserves changes and approval workflows provide a formal review path. This is useful when files need sign-off and traceable revisions; teams that only need a basic shared folder may find a dedicated DAM more process than they require.

Sharing, access and integrations

Secure share links, public portals, guest sharing, and submission and approval queues support collaboration with people outside the core team. Granular permissions, enterprise SSO, MFA and consent management offer more control over who can access assets. An open RESTful API and pre-built integrations with collections systems, CMS and social platforms can help connect the DAM to existing workflows.

Security and data control

ResourceSpace and its data centres are ISO 27001 certified. Assets are processed only when requested AI functionality is used and are not used to train third-party models. Users can download files with a metadata CSV or download the whole system for self-hosting, making it possible to retain a local route for data and deployment.

Pricing

The free plan costs nothing. Self-hosted use is free forever, with no annual software licence fee; the free cloud service stays free while storage remains within 10 GB. The cloud option is suitable for trying the system or basic requirements, but its storage cap limits its use as a home for a growing library.

Paid cloud plans use annual billing by default, with monthly payment available on request by direct debit. Prices are custom pricing, so teams should weigh the published capacity against the need to obtain a quote:

• Team Cloud: 25 users and storage options from 1 TB to 9 TB. It is aimed at start-ups, project teams and smaller organisations needing more room than the free tier.
• Business Cloud: 100 users and 3 TB to 15 TB, for mid-sized organisations or departmental use.
• Enterprise Cloud: 500 users and 8 TB to 20 TB, for established organisations with large collections.
• Platinum Cloud: Unlimited users and 50 TB to 100+ TB, for global organisations with multiple teams or offices.

Each larger tier raises the user ceiling and storage range, but the custom-price model makes direct budget comparisons difficult. Paid packages include technical support, backups, security, upgrades, disaster recovery and guided onboarding. A free trial is available after requesting a demo.

Platforms

ResourceSpace supports API, Linux, macOS, self-hosted and Windows deployments. Docker can run on Linux, Windows, macOS, AWS, Azure and Google Cloud. This deployment range gives organisations choices across local infrastructure and major cloud environments, although self-hosting puts deployment within the organisation’s remit.

Who it's for

ResourceSpace is a strong fit for organisations managing sizeable, varied asset libraries that need permissions, external sharing and approval processes in one system. Its no-license-fee self-hosted option particularly suits teams able to manage their own deployment. The cloud tiers provide defined user and storage ranges for teams that prefer managed packages, while the free cloud service is best kept to modest libraries within 10 GB.

It is less suitable for buyers who need a clearly priced larger cloud plan before engaging with a vendor, or for small groups that only need lightweight file sharing rather than metadata, permissions and formal review.

Pros and cons

• Pros: Free self-hosted use has no annual software licence fee, giving organisations a way to run a DAM without a recurring licence charge.
• Pros: Broad asset support, version history and approval workflows suit teams that need organised review rather than simple file storage.
• Pros: Granular permissions, SSO, MFA, certified security and data export provide meaningful control over access and portability.
• Cons: Free cloud storage is capped at 10 GB, a significant constraint for teams with substantial media libraries.
• Cons: Cloud plan prices are custom pricing, so organisations cannot assess the cost of higher capacity from the plan tiers alone.
• Cons: The free trial requires requesting a demo, adding a sales step for teams that want to evaluate the software.

Alternatives

Razuna is worth considering for teams that want a free plan with 500 GB storage, five users, two workspaces and one collection; that is a larger stated free storage allowance than ResourceSpace’s free cloud tier.

Playbook may suit smaller creative groups looking for a free plan with 100 GB storage, 300 assets, three members, three guests and one publish page.

MediaSilo is a paid option with a 14 Day Free Trial covering three seats and 50 GB, followed by a Team plan starting at $15 a month for five to ten seats and 2TB storage.

iconik offers a free Collaborator tier and a Browse User plan at $9 a month, making it an option to consider for free collaboration or paid browse access.

ImageKit has a forever-free plan aimed at low-traffic websites and apps, side projects or testing, with 20 GB monthly bandwidth.

Artwork Flow offers a free plan with three users, unlimited guest reviewers, 2 GB storage and 20 creative reviews per month, which may suit teams centred on creative review.

Air has a free tier with 120 credits per month and unlimited users, an alternative for teams comparing credit-based access.

Data Dwell offers a free-for-life plan with three users, 3 GB storage, five portals and 100 downloads, a possible fit for teams with modest capacity needs and portal use.

Verdict

Choose ResourceSpace if your organisation needs a structured DAM with review workflows, detailed access controls and the option to self-host without an annual software licence fee. Its strongest advantage is control across deployment, permissions and data export; the main reasons to look elsewhere are the 10 GB free cloud ceiling and custom pricing for larger cloud plans.