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Microsoft Sway
What it is
Microsoft Sway is an interactive canvas for creating and sharing visual designs from images, text, documents, videos, maps, and other content. Its design engine arranges material into an interactive result that users can modify, then share with customers or colleagues through a link. Sway is available on the web, Android, and iOS, and can import PowerPoint files, but it cannot export to PowerPoint and does not offer offline access. Users can start from a topic or document, remix designs, add closed captions or audio recordings, and view counts. Files can be added from OneDrive, and Word or OneNote content can be turned into a Sway. All listed plans include Accessibility View and Accessibility Checker. The free plan is available with a Microsoft Account and costs nothing. Microsoft 365 plans add features such as password protection, user-created templates, autoplay, logos, personal analytics, and removal of Sway branding. Since June 10, 2024, multimedia uploads are no longer supported; audio and video files can only be embedded.
For and against
For
- Available on web, Android, and iOS.
- Can import PowerPoint files.
- Turns Word or OneNote content into a Sway.
- All listed plans include accessibility tools.
- Free plan is available with a Microsoft Account.
Against
- PowerPoint export is unavailable.
- Offline access is unavailable.
- Multimedia uploads are no longer supported.
- Free plan lacks password protection and branding removal.
The verdict
Sway offers a free way to assemble interactive visual designs and share them by link. Its online-only access, lack of PowerPoint export, and embedded-only audio and video are important limits to weigh.
Who it suits
Sway suits people creating and sharing visual presentations or designs through a link, especially those working from documents or PowerPoint imports. It requires an online connection and does not export to PowerPoint.
Plans and prices
Microsoft 365 Business Basic (no Teams)
Up to 300 users · 1 TB cloud storage per user
Read 20 Sep 2026 · microsoft.com
Microsoft 365 Business Basic
Up to 300 users · 1 TB cloud storage per user
Read 20 Sep 2026 · microsoft.com
Sway (free)
Free with a Microsoft Account · no password protection, custom templates, branding removal, or higher storage and size limits
Read 11 Oct 2026 · learn.microsoft.com
Microsoft 365 Personal
One person · password protection · higher storage and size limits · remove Sway branding
Read 11 Oct 2026 · learn.microsoft.com
Microsoft 365 Family
One to six people · password protection · higher storage and size limits · remove Sway branding
Read 11 Oct 2026 · learn.microsoft.com
Microsoft 365 Premium
One to six people · password protection · higher storage and size limits · remove Sway branding
Read 11 Oct 2026 · learn.microsoft.com
On the record
- Accessibility
- All listed plans include Accessibility View and Accessibility Checker.learn.microsoft.com · read 11 Oct 2026
- Business and education
- Business, enterprise, and education plans include secure sharing with specific people or groups within the tenant and IT admin migration of Sways to another user.learn.microsoft.com · read 11 Oct 2026
- Creation features
- All listed plans include remixing designs, starting a Sway from a topic or document, closed captioning, audio recording, and view counts.learn.microsoft.com · read 11 Oct 2026
- Design
- Sway's design engine assembles content into interactive designs that users can modify.learn.microsoft.com · read 11 Oct 2026
- Desktop app status
- The Windows desktop application was scheduled to be retired and unsupported beginning June 1, 2026; the web experience remains available.learn.microsoft.com · read 11 Oct 2026
- Integrations
- Microsoft says users can add files from OneDrive and turn Word or OneNote content into a Sway.sway.cloud.microsoft · read 11 Oct 2026
- Media limit
- Since June 10, 2024, multimedia upload is no longer supported; users can only embed audio and video files.learn.microsoft.com · read 11 Oct 2026
- Offline access
- Nolearn.microsoft.com · read 20 Sep 2026
- Paid features
- The feature table lists password protection, user-created templates, autoplay, logos, personal analytics, and removal of Sway branding for Microsoft 365 plans.learn.microsoft.com · read 11 Oct 2026
- PowerPoint export
- Nolearn.microsoft.com · read 20 Sep 2026
- PowerPoint import
- Yeslearn.microsoft.com · read 20 Sep 2026
- Presenter mode
- Yeslearn.microsoft.com · read 20 Sep 2026
- Purpose
- Sway is an interactive, web-based canvas for creating and sharing visual designs made from images, text, documents, videos, maps, and other content.learn.microsoft.com · read 11 Oct 2026
- Responsive
- The feature table lists a responsive interface for all listed consumer, personal, business, enterprise, and education plans.learn.microsoft.com · read 11 Oct 2026
- Sharing
- Sways can be shared with customers and colleagues by sending a link.learn.microsoft.com · read 11 Oct 2026
- Support and trust
- Microsoft's service description links to Sway Help & Learning and the Microsoft Trust Center for general trust information.learn.microsoft.com · read 11 Oct 2026
- Supported platforms
- web,ios,androidlearn.microsoft.com · read 20 Sep 2026
