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MailArchiva
Houston, Texas, United States
What it is
MailArchiva provides email archiving, e-discovery, forensic search, and compliance tools for organizations. Its search can examine message and attachment content, produce reports, and export results to CSV. Users can bulk export archive data, restore messages to mailboxes, and use formats including PST, MSG, PDF, TIFF, CSV, EML, and MBOX. Retention policies, legal holds, audit trails, and tamper-proof archive data support governance. MailArchiva Cloud lists compatibility with Office 365, Google Workspace, Microsoft Exchange, Zimbra, Kerio Connect, SmarterMail, MDaemon, and IBM Lotus Domino. Security features include TOTP two-factor authentication, AES-256 encryption, TLS certificate management, antivirus scanning, and directory-based authentication. Cloud archives can be hosted in California or Amsterdam, with three-way redundancy, ten-year archiving, and a stated 99.95% uptime SLA. A free plan and 30-day trial are listed. Trial data is erased unless a subscription order arrives before the trial ends.
For and against
For
- Searches email and attachment content
- Legal holds and retention policies
- Multiple archive export formats
- TOTP and AES-256 security features
- Ten-year cloud archiving
Against
- Trial data is erased without a subscription
- Historical data cannot be imported during trial
- Unlicensed mailboxes may disable search
- Cloud historical storage costs extra
The verdict
MailArchiva focuses on searchable, governed email retention with cloud and on-premise options. Its trial restrictions and mailbox licensing conditions should be reviewed before moving historical or large-scale archives.
Who it suits
It suits IT managers, compliance officers, legal and e-discovery teams, and executives managing organizational email records. Deployment options include Windows or Linux servers and cloud hosting.
Plans and prices
Cloud
Custom pricing above 500 mailboxes · Unlimited storage · 10-year retention · Historical data storage charged separately per GB per annum
Read 29 Sep 2026 · mailarchiva.com
On-Premise
Free for companies with 9 or fewer mailboxes · Custom pricing above 500 mailboxes · Runs on Windows or Linux server
Read 29 Sep 2026 · mailarchiva.com
On the record
- Audience
- The maker describes the product as intended for IT managers, compliance officers, legal and e-discovery teams, and executives.mailarchiva.com · read 29 Sep 2026
- Cloud availability
- The Cloud page advertises a 99.95% uptime SLA.mailarchiva.com · read 29 Sep 2026
- Cloud hosting
- Cloud archives can be hosted in California or Amsterdam; the page identifies SOC 2 Type II hosting in the US and ISO 27001:2022 and EN 50600 hosting in the EU.mailarchiva.com · read 29 Sep 2026
- Cloud storage
- MailArchiva Cloud includes three-way redundant data storage and unlimited storage for ten years of archiving from service commencement.mailarchiva.com · read 29 Sep 2026
- Export and restore
- Users can bulk export data, restore data to mailboxes and export search results to CSV.mailarchiva.com · read 29 Sep 2026
- Governance
- The product supports retention policies, holds, audit trails and tamper-proof archive data.mailarchiva.com · read 29 Sep 2026
- Integrations
- MailArchiva Cloud lists Office 365, Google Workspace, Microsoft Exchange, Zimbra, Kerio Connect, SmarterMail, MDaemon and IBM Lotus Domino as compatible mail systems.mailarchiva.com · read 29 Sep 2026
- Mailbox limit
- If the mail server reports more mailboxes than licensed, much of the service, including search, may be disabled until the shortfall is licensed.mailarchiva.com · read 29 Sep 2026
- Purpose
- MailArchiva provides email archiving, e-discovery, forensics and compliance capabilities for organizations.mailarchiva.com · read 29 Sep 2026
- Search
- Its search tools can query email and attachment content and generate reports on search results.mailarchiva.com · read 29 Sep 2026
- Security
- The feature page lists TOTP two-factor authentication, AES-256 data encryption, TLS certificate management, antivirus scanning and authentication through AD, Azure, Google or LDAP credentials.mailarchiva.com · read 29 Sep 2026
- Support
- The support page offers free documentation and community forums, plus paid priority technical support by phone, email and remote session.mailarchiva.com · read 29 Sep 2026
- Trial limits
- During the Cloud trial, historical data cannot be imported, and trial data is permanently erased unless a subscription order is received before the trial ends.mailarchiva.com · read 29 Sep 2026
