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- Event Volunteer Management Software
- Helfertool
On the recordRead 9 Oct 202622 facts
Helfertool
On the record
- Access controls
- Jobs can be public or internal, and each job can have administrators limited to managing that job’s helpers.helfertool.org · read 4 Oct 2026
- Authentication
- Supported authentication backends are local accounts, LDAP, and OpenID Connect.docs.helfertool.org · read 9 Oct 2026
- Badges
- Badges can be created from a LaTeX template and can include barcodes for access control or privileges.helfertool.org · read 9 Oct 2026
- Databases
- Documented database options include PostgreSQL, MySQL or MariaDB, and SQLite; PostgreSQL is recommended for deployments.docs.helfertool.org · read 9 Oct 2026
- Dependencies
- A self-hosted deployment requires Docker Engine, a database, RabbitMQ, a reverse proxy, and a mail server; PostgreSQL and nginx are recommended.docs.helfertool.org · read 4 Oct 2026
- Deployment
- The maker’s admin guide describes self-hosting with Docker and helfertoolctl, or manual deployment as a Django application.docs.helfertool.org · read 9 Oct 2026
- Organizers can email helpers, job or shift coordinators, or all registered people, and the system saves a history of sent emails.helfertool.org · read 9 Oct 2026
- Exports
- Event data can be exported to Excel, or key information can be exported as PDF for all jobs or one job.helfertool.org · read 9 Oct 2026
- Exports and email
- Event data can be exported as Excel or PDF, and administrators can email helpers or coordinators with a history of sent messages saved.helfertool.org · read 4 Oct 2026
- Food handling certificates
- For events in Germany, the tool can ask helpers whether they have a food-handling certificate, need to renew it, or have never had one.helfertool.org · read 9 Oct 2026
- Inventory
- Organizers can track loaned items using barcodes on badges and items.helfertool.org · read 9 Oct 2026
- Job administrators
- Each job can have administrators who can manage that job’s helpers but not helpers for other jobs.helfertool.org · read 9 Oct 2026
- Jobs and shifts
- Organizers can create any number of jobs with shifts, start and end times, helper limits, and optional names.helfertool.org · read 9 Oct 2026
- Language and timezone
- The documented languages are English and German, and the timezone is configured for the whole installation rather than per event.docs.helfertool.org · read 4 Oct 2026
- Purpose
- Helfertool manages volunteers or staff for events, including online job registration and administration of registered people.helfertool.org · read 9 Oct 2026
- Registration details
- Registration can optionally collect T-shirt sizes and ask about food-handling certificates, including whether one needs renewal.helfertool.org · read 4 Oct 2026
- Registration links
- Admins can create links for registration to events, jobs, or shifts that are not public, and registration through these links remains possible.docs.helfertool.org · read 4 Oct 2026
- Registration visibility
- Jobs can be publicly visible or internal, with links available to access internal jobs.helfertool.org · read 9 Oct 2026
