EventX

EventX is an event management and marketing platform for in-person, virtual, and hybrid events. Organizers can set up online registration, session booking, ticket types, promo codes, and UTM campaign tracking. Its check-in app scans QR codes and supports self-service kiosks and name search, with attendance data available in real time; customized badges can print in under two seconds after check-in. Virtual events can include live streaming or Zoom integration, on-demand video, booths, networking, polls, Q&A, and surveys. EventX also creates branded event websites and progressive web apps that run in a browser without app-store installation. Listed integrations include Stripe, Zoom, Kahoot!, Slido, and KUDO. The free plan allows unlimited events, up to 30 attendees per event, and one user. Essentials costs $99 a month, permits up to 300 attendees per event, and includes a 5% ticketing platform fee. EventX offers Android, iOS, web, and API access. The company states it has ISO 27001 certification and has complied with GDPR since May 25, 2018.

EventX covers registration through check-in alongside virtual event features. The free tier has a 30-attendee limit per event, while Essentials adds capacity but charges a ticketing fee.

It suits organizers managing on-site, virtual, or hybrid events who need registration, ticketing, and check-in tools. The free plan is sized for events with up to 30 attendees and a single user.

Overview

EventX is an event management platform for in-person, virtual, and hybrid programs. It suits organizers who need registration, on-site check-in, and online engagement in the same system. Its small-event free plan is a useful entry point, but the $99 monthly Essentials plan still restricts team size and adds a ticketing fee.

Key features

Registration supports session booking, different ticket types, promo codes, and UTM campaign tracking, giving organizers ways to manage attendee choices and attribute sign-ups to campaigns. Integrated payment gateways handle online and offline payments. The check-in app scans QR codes and supports self-service kiosks and name search, while real-time attendance data helps staff follow arrivals. EventX says customized badges print in under two seconds after check-in, a useful feature when queues build.

Virtual events can include live streaming or Zoom integration, on-demand video, virtual booths, networking, polls, Q&A, and surveys. Branded event websites and progressive web apps let attendees use the event experience in a browser without installing an app-store app. Integrations include Stripe, Zoom, Kahoot!, Slido, and KUDO. These tools make EventX a broad option for organizers combining online participation with physical event operations, though the plan determines which capabilities and capacity are available.

Security and data ownership may matter to organizations handling attendee information. EventX states that it holds ISO 27001 certification, complies with GDPR, encrypts customer data in transit and at rest, and hosts it on AWS or Alicloud depending on location. It also says customers own and control their data and that it does not scan email or documents for advertising. Enterprise customers receive a dedicated account manager and customer success and support group.

Pricing

Free costs nothing and includes unlimited events, but caps each event at 30 attendees and allows one user. Registration forms, ticketing, check-in and badge printing, the mobile check-in app, agenda and session management, a landing page, multiple languages, RSVP and reminders, an email builder, and basic analytics make it a meaningful starter plan for small events. The low attendee ceiling and single-user seat limit make it a poor fit once an event grows or a team needs to collaborate.

Essentials costs $99 a month, billed $99 /month. It raises the event cap to 300 attendees and adds ticketing and payment, online and offline payment, single-session check-in, and 5,000 email credits per month. The 5% ticketing platform fee cuts into ticket revenue, and the single user and single-session check-in limits constrain teams running multi-session programs. It is the step-up choice for a larger event that can operate within those terms.

One Off Event costs $1,499, paid once, billed $1,499 one-time. It covers one event for three months and up to 500 attendees, with one user, registration forms and tickets, check-in and badge printing, the check-in mobile app, and basic analytics. It fits a larger, time-bounded event better than a recurring monthly commitment, but its single-event and single-user scope is restrictive for ongoing programs.

Enterprise has custom pricing and removes the attendee and team-user caps. It adds multiple-session check-in, 0% ticketing platform fee, Zoom integration, virtual booths, lead capture, SSO SAML, CRM integration, a public API, and private cloud. This is the relevant tier for larger teams or events needing those capabilities; its custom pricing requires a quote. EventX also offers a free trial.

Platforms

EventX supports Android, iOS, web, and API access. Its progressive web apps run in a browser without app-store installation, and the check-in mobile app supports on-site operations.

Who it's for

EventX is best for organizers who want registration, attendee payments, check-in, badge printing, and virtual engagement under one roof, especially for events that mix in-person and online participation. The free plan can serve small events; Essentials suits a single-user operation with up to 300 attendees that accepts the 5% ticketing fee. Larger teams needing more capacity, multi-session check-in, or a 0% platform fee need Enterprise. Organizers needing multiple users or multi-session check-in at a lower tier should look elsewhere.

Pros and cons

• Broad event coverage: Registration, payments, check-in, badges, and virtual engagement sit in one platform, which suits hybrid programs.
• Useful on-site tools: QR scanning, kiosks, name search, attendance data, and fast badge printing address check-in and arrival flow.
• Real free option: Unlimited events and a substantial set of event tools are included, though each event is capped at 30 attendees and one user.
• Paid-plan constraints: Essentials costs $99 a month but charges a 5% ticketing fee, allows one user, and limits check-in to a single session.
• Enterprise features come at custom pricing: Unlimited attendees and team users, multi-session check-in, and a 0% fee sit in the quote-based tier.

Alternatives

For meeting-focused online events, Webex App offers a free plan with meetings for up to 100 attendees and a 40-minute limit; choose it when that meeting format and cap suit better than EventX's event-management scope. Shindig is another free option, with one admin seat, 100 participants per event, a 40-minute maximum, four speakers on stage, and 1,000 user hours per month.

Social27 Virtual Event Platform has a free Starter plan for its Microsoft Teams app with one admin, networking, virtual expo, and self-guided support; it is worth considering when those Teams-based virtual event features are the priority. EventsX offers a free plan with unlimited events, up to 100 registrations per event, and a 60-minute event limit, giving small events more registrations than EventX's free tier.

Micepad provides a free plan for up to 50 attendees with QR code check-in, seating charts, and basic reports, a fit for smaller in-person gatherings focused on those tools. MootUp has a free plan for meetings of up to five participants with a 40-minute limit, making it an option for very small virtual meetings.

Accelevents offers plans for one event with 500 registrants, unlimited events with 2,000 registrants, and an Enterprise tier. Cvent is a paid alternative whose registration product can be tried for free.

For focused comparisons, see Virtual Event Platforms and Event Badge Printing Software.

Verdict

Choose EventX if you need one platform to coordinate registrations, on-site operations, and virtual participation, and its attendee limits and plan terms match your event. Its free tier makes a practical starting point for small events, while Essentials raises capacity but imposes a 5% ticketing fee and remains limited to one user. Look elsewhere if your team needs multi-user or multi-session support without moving to custom-priced Enterprise.