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Billbooks
Billbooks · Sydney and Pune · founded 2010
What it is
Billbooks is an online billing application for freelancers and small businesses, covering invoicing, quotes, scheduling, expenses, and reports. Paid plans include recurring invoices, automatic reminders, multi-currency invoicing, digital signatures, and reports. The service lists PayPal, Stripe, Braintree, and Authorize.Net as payment gateway options, and includes a client portal. Its public REST API covers invoices, estimates, clients, items, expenses, expense categories, and taxes; API keys are available across plans. The API has a rate limit of 300 requests per five minutes per resource and does not yet support webhooks. Professional plan users can access Xero, QuickBooks Online, and Zapier connectors; Xero connects directly, while the other listed apps connect through Zapier. Billbooks runs on the web, macOS, Windows, iOS, and Android, with mobile apps that sync with the web app. The company says it encrypts data in transit and backs it up daily off-server. Basic costs $7.95 a month, and a 30-day trial is listed as free.
For and against
For
- Paid plans include recurring invoices and reminders.
- Supports multi-currency invoicing.
- Offers a client portal.
- Mobile apps sync with the web app.
- API keys are available across plans.
Against
- No free plan is listed.
- API has no webhooks yet.
- API rate limit is 300 requests per five minutes per resource.
The verdict
Billbooks covers core billing tasks across desktop and mobile platforms, with plans that add team capacity and integrations. Consider the API limits and plan-specific connectors before choosing a tier.
Who it suits
Billbooks may suit freelancers and small businesses that need invoicing, quotes, expenses, and payment reminders. Its API and client portal may also be useful to teams connecting billing data or serving clients online.
Plans and prices
Trial
1 user · 5 clients · 100 items · 3 projects
Read 28 Sep 2026 · billbooks.com
Basic
2 users · 100 clients · 650 items · 50 projects
Read 28 Sep 2026 · billbooks.com
Standard
5 users · 500 clients · 1,000 items · 500 projects
Read 28 Sep 2026 · billbooks.com
Professional
10 users · unlimited clients · unlimited items · unlimited projects
Read 28 Sep 2026 · billbooks.com
Custom
API integration · self hosted · custom workflows · custom reporting
Read 28 Sep 2026 · billbooks.com
On the record
- API limit
- The API has no webhooks yet and applies rate limits of 300 requests per 5 minutes per resource.billbooks.com · read 28 Sep 2026
- Audience
- Billbooks lists freelancers, consultants, agencies, small businesses, designers, developers, writers, photographers, coaches, tutors and repair professionals among its users.billbooks.com · read 28 Sep 2026
- Payment reminders
- Yesbillbooks.com · read 20 Sep 2026
- Card data
- Billbooks says customers' card details go directly to Stripe, PayPal or Braintree and that it stores only the last four digits and a gateway reference.billbooks.com · read 28 Sep 2026
- Client portal
- Yesbillbooks.com · read 20 Sep 2026
- Company locations
- Billbooks says it is built by a small team in Sydney and Pune.billbooks.com · read 28 Sep 2026
- Compliance
- Billbooks says it keeps the product current with security standards and invoicing compliance as the market changes.billbooks.com · read 28 Sep 2026
- Core features
- Every paid plan includes recurring invoices, automatic reminders, multi-currency, digital signatures and reports.billbooks.com · read 28 Sep 2026
- Data portability
- Billbooks says users can export their data whenever they like and cancel at any time.billbooks.com · read 28 Sep 2026
- Integrations
- Xero, QuickBooks Online and Zapier connectors are available on the Professional plan; Xero connects directly and the other listed apps connect through Zapier.billbooks.com · read 28 Sep 2026
- Mobile apps
- Billbooks has iOS and Android apps that sync with the web app.billbooks.com · read 28 Sep 2026
- Multi-currency invoicing
- Yesbillbooks.com · read 20 Sep 2026
- Online payments
- Clients can pay invoice links by card, UPI or net-banking, and Billbooks provides open and payment alerts.billbooks.com · read 28 Sep 2026
- Payment gateways
- Billbooks lists PayPal, Stripe, Braintree and Authorize.Net as payment gateway options.billbooks.com · read 28 Sep 2026
- Public API
- The public REST API covers invoices, estimates, clients, items, expenses, expense categories and taxes, and API keys are not limited by plan.billbooks.com · read 28 Sep 2026
- Purpose
- Billbooks is an online billing application for freelancers and small businesses covering invoicing, quotes, scheduling, expenses and reports.billbooks.com · read 28 Sep 2026
- Recurring invoices
- Yesbillbooks.com · read 20 Sep 2026
- Security
- Billbooks says data is encrypted in transit, backed up daily off-server to Amazon S3 with a 7-day retention window, and protected behind Cloudflare and a firewall.billbooks.com · read 28 Sep 2026
