YogaCRM

YogaCRM is a management platform for solo instructors and small yoga studios, covering schedules, student bookings, check-in, payments, and communications. Schedules can include recurring classes, workshops, retreats, private sessions, instructor assignments, and rosters, with automatic promotion from waitlists. Students can view live availability and book drop-ins, courses, and trials from a device. Check-in supports QR codes or taps, guest and waiver capture, capacity tracking, and no-show follow-ups. Payment options include Stripe, pay-at-venue, memberships, passes, packages, and invoices; the platform also provides instructor payout reports. Listed integrations include iCal and Google Calendar synchronization, Stripe and PayPal payments, and Zoom. Student notifications can use WhatsApp, SMS, or email for reminders and updates. The mobile app lets owners and team members manage sessions, students, schedules, bookings, check-ins, notifications, and account details. YogaCRM says it has no contracts and will provide a full customer-data export if a customer leaves. It lists a free plan and a 30-day trial, with paid plans from $29/mo. It also says it uses encryption and access controls and offers U.S.-based support seven days a week, 365 days a year.

YogaCRM combines studio scheduling, booking, check-in, payments, and student messaging in one platform. It lists a free plan and 30-day trial, with paid plans from $29/mo; Pay As You Go has a 2.9% per-transaction fee.

YogaCRM suits solo instructors and small studios managing classes, private sessions, bookings, and student communications. Its owner-and-team mobile app and scheduling tools also address studios coordinating instructors and capacity.

Overview

YogaCRM is studio-management software for independent yoga teachers and small studios with a mix of classes and appointments. It suits operators who want scheduling, student bookings, attendance, payments, and communications under one roof. Its broad workflow is appealing, but plan pricing and transaction costs deserve close attention before committing.

Key features

Scheduling and booking

Recurring classes, workshops, retreats, private sessions, and instructor assignments let a studio manage more than a standard class timetable. Rosters, capacity controls, and automatic waitlist promotion help keep classes organized and offer openings to students when someone drops out. Students can check live availability and book drop-ins, courses, and trials from a phone or computer, making self-service booking practical across different types of sessions.

Check-in, payments, and messaging

QR-code and tap check-in, guest and waiver capture, and no-show follow-ups connect attendance to the booking process. Payment options include Stripe and pay-at-venue, plus memberships, passes, packages, invoices, and instructor payout reports. That range is useful for a studio with varied ways of charging students; a teacher who only needs a calendar and booking page may find the broader payment setup unnecessary.

WhatsApp, SMS, and email reminders, along with class and event updates and announcement templates, give studios several ways to keep students informed. Calendar synchronization with iCal and Google Calendar, PayPal support, and Zoom integration extend the workflow. Existing members, receipts, transactions, and calendar appointments can be imported from .xls, .xlsx, or .csv files, which may ease a move from another system.

The mobile app lets owners and team members manage classes, events, private sessions, students, bookings, schedules, check-ins, notifications, and account details. YogaCRM says it uses encryption and access controls, offers U.S.-based support seven days a week, and typically responds within six minutes or less. It also says there are no contracts and that departing customers can receive a full export of their customer data.

Pricing

YogaCRM has a free plan and a 30-day trial, with paid plans from $29/mo. The published paid-plan figures and terms should be confirmed directly before purchase, since the amounts below do not align with that starting price.

• Solo Teacher: $2,919 a month, billed monthly, with $10 saved. It allows up to one team member, unlimited bookings, and a 0% platform fee on online bookings. The one-member limit makes it the option for a solo operator, but the stated price merits confirmation.
• Business Plan: $3,929 a month, billed monthly, with $10 saved. It allows up to six team members, unlimited bookings, and a 0% platform fee on online bookings. The higher seat limit better suits a small staffed studio, though the listed monthly amount is again difficult to reconcile with the advertised starting price.
• Pay As You Go: custom pricing, billed at 2.9% per successful transaction. It includes unlimited team members and event listings, online payments, QR-code check-in, and reports and analytics. The percentage-based fee may suit a business that values unlimited staff access, but it makes transaction volume central to the cost.

The free plan is a way to start without a paid subscription, and the trial provides a month to evaluate the service. The free-plan caps and trial renewal terms are not described. Compare the transaction charge and team-member limits against your actual operating needs, and confirm billing terms with YogaCRM before selecting a plan.

Platforms

YogaCRM is available on Android, iOS, and the web. Students can book from any device, while the mobile app gives studio owners and team members access to core day-to-day management tasks.

Who it's for

YogaCRM is best suited to solo instructors and small yoga studios that schedule multiple kinds of sessions and want booking, check-in, payments, and student reminders in the same platform. Its varied payment formats and staff app are useful for operators managing a small team. It is less compelling for someone seeking only a basic class calendar, or for a business that needs plan costs to be clear before evaluating the service.

Pros and cons

• Pros: Scheduling spans recurring classes, events, retreats, and private sessions, with rosters and automatic waitlist promotion to support capacity management.
• Pros: Student booking, check-in, payment options, and reminders cover connected studio tasks rather than scheduling alone.
• Pros: Data import, calendar sync, and a full customer-data export can help with setup and a future departure.
• Cons: The stated monthly prices for Solo Teacher and Business Plan conflict with the advertised $29/mo starting point, so the actual cost needs confirmation.
• Cons: Pay As You Go charges 2.9% per successful transaction, which makes fees rise with payment volume.
• Cons: The free plan's limits are not defined, making it harder to judge whether it can support a studio beyond initial evaluation.

Alternatives

Waine Appointments is worth considering if a free option with unlimited appointments at one location matters more than yoga-specific studio workflows; its free plan has no staff accounts, while its Starter plan allows five staff accounts at C$19 a month.

Momence may suit businesses willing to contact sales for a tailored quote; it is a paid service with a free trial and apps for Android, iOS, and web.

Arketa is an alternative for a single-login business willing to pay $49 a month billed annually and accept a 3% transaction fee plus Stripe fees. Its Individual plan includes class, private, and event scheduling.

bsport is another paid option, with plans that include a booking widget, online payments, marketing, and staff management.

Eversports Manager may fit a studio seeking a lower booking allowance: its Light plan costs €49 a month with annual billing and caps bookings at 49 per month; prices exclude VAT.

Glofox is an alternative for businesses looking for booking, scheduling, member management, payment processing, payroll, and reporting in a paid service.

Jogo is relevant if WhatsApp notifications and automations are the main need, with a dedicated add-on priced at $20 a month.

Mariana Tek offers a paid option with custom-branded iOS and Android apps, kiosk check-in, waivers, and forms.

For a broader comparison, see Fitness Class Scheduling Software.

Verdict

YogaCRM is a strong fit for solo teachers and small studios that need scheduling, booking, attendance, payment handling, and student communication to work together. The decisive reason to choose it is that breadth, backed by mobile tools and data-import and export options. Look elsewhere if you need transparent, consistent pricing before trying a service, or if your operation only needs straightforward scheduling; confirm the paid-plan amounts and free-plan limits first.