Waine Appointments

Waine Appointments provides online class and session booking for gyms and fitness studios. Businesses can schedule group classes and one-on-one sessions, set class capacities, and give each trainer an individual calendar. The service also supports memberships, class packages, waitlists, deposits, automatic no-show fees, and SMS and email reminders. Client profiles include attendance history, and two-way Google Calendar sync keeps bookings and busy times coordinated. Staff and members can use a mobile app, while web booking is also available. Card payments are processed through Stripe; Waine says it does not store card numbers, CVVs, or full payment details. Businesses can use English or French, set a timezone and tax label, and bill in a supported currency. The free plan costs nothing and includes one location, no staff accounts, and unlimited appointments. Starter is C$19 a month for one location and five staff accounts, with one automatic no-show fee and one late-cancellation fee per month. The service offers a 14-day trial.

Waine Appointments combines class scheduling, trainer calendars, client records, and booking reminders for fitness businesses. Its free plan allows unlimited appointments at one location, while Starter costs C$19 a month.

Waine Appointments suits gyms and fitness studios that need online booking for classes and individual sessions. It may be useful for businesses managing trainers, memberships, client attendance, and reminders.

Waine Appointments is a scheduling and booking system for gyms and fitness studios running classes and one-to-one sessions. It is best suited to operators who need trainer calendars, client attendance records and booking controls across a few locations. Its unlimited appointments on the free plan are appealing, but staff access and fee limits shape whether a paid tier is necessary.

Overview

Class capacity settings and individual trainer calendars bring group sessions and private appointments into the same scheduling system. Client profiles keep attendance history, while two-way Google Calendar sync helps align bookings and busy times with trainers’ other calendar commitments. Staff and members can use the mobile app, and web booking provides another route for clients.

Waitlists can help manage demand for full classes; deposits, automatic no-show fees, and SMS and email reminders give businesses ways to address missed or late-cancelled sessions. Stripe handles card processing, and Waine says it does not store card numbers, CVVs, or full payment details. The service uses HTTPS with modern TLS in transit, managed infrastructure encryption at rest, bcrypt password hashing, and optional two-factor authentication. Its audit log lacks cryptographic immutability controls, and the hosting provider’s SOC 2 attestation does not certify Waine itself.

Key features

• Class and trainer scheduling: Capacity controls and individual calendars cover group classes and one-on-one sessions, a useful fit for gyms with a mixed schedule rather than appointment-only needs.
• Waitlists, deposits and reminders: These tools give operators options to manage full classes and discourage missed bookings. Starter’s monthly fee caps make those controls less useful for businesses that apply fees frequently.
• Client history and calendar sync: Attendance records support client management, and two-way Google Calendar sync helps keep external schedules aligned. Sync is included on Starter, Growth and Scale.
• Payments and security: Stripe processes cards, while Waine says full payment details are not stored by the service. Optional two-factor authentication is a useful account safeguard, though the audit log is not cryptographically immutable.
• Regional settings and support: Businesses can choose English or French, set a timezone and tax label, and bill in a supported currency. Waine’s AI agent offers immediate next steps; human support aims to respond within 48 hours.

Pricing

Waine uses a freemium model with a 14-day trial. The free plan costs nothing and includes one location and unlimited appointments, but no staff accounts. That makes it a reasonable way to operate a solo booking setup, not a workable tier for a staffed gym.

Starter costs C$19 a month or C$1,902 a year. Both versions include one location and five staff accounts, but allow only one automatic no-show fee and one late-cancellation fee per month. It suits a small operation with occasional fee use; gyms that rely on those fees regularly will hit the cap quickly.

Growth costs C$39 a month or C$3,902 a year, covering up to three locations and 15 staff with unlimited automatic fees. It is the more suitable step for a growing multi-site business. Scale costs C$79 a month or C$7,902 a year, raises the limits to 10 locations and 50 staff, and includes unlimited website-builder storage. Enterprise has custom pricing after technical and contractual review, with unlimited locations and staff.

The lower tiers give up staff capacity, location coverage and, on Starter, unrestricted automatic fees; Scale’s stated storage benefit may matter to businesses using the website builder. Google Calendar sync is included on the three paid tiers. Payment processing is provided through Stripe.

Platforms

Waine Appointments is available on Android, iOS and the web. The gym page says staff and members can use a mobile app, while web booking supports client reservations.

Who it's for

Waine is a sensible fit for gyms and fitness studios combining group classes with private training, especially those that need waitlists, attendance history and trainer calendars. The free plan can serve a solo operator with one location; staffed businesses should compare Starter’s modest staff allowance and fee cap against their actual booking volume. Larger operators may find Growth or Scale a better match, while businesses requiring immutable audit logs should look elsewhere.

Pros and cons

• Pro: Unlimited appointments on Free. A solo operator can take bookings at one location without an appointment quota.
• Pro: Classes and private sessions share scheduling tools. Capacity settings and individual trainer calendars suit mixed fitness schedules.
• Pro: Growth removes automatic-fee caps. Up to 15 staff and three locations can use unlimited automatic fees at that tier.
• Con: Free has no staff accounts. A business with multiple trainers needs a paid plan.
• Con: Starter limits automatic fees to one of each type monthly. That can constrain gyms that regularly charge for no-shows or late cancellations.
• Con: The audit log is not cryptographically immutable. Organizations requiring that specific audit control may need another system.

Alternatives

Fitness Class Scheduling Software is a useful place to compare more options for class bookings.

• Momence is worth considering if a paid service with a free trial and custom pricing is a better fit.
• YogaCRM offers a free plan and trial, and its Solo Teacher plan includes unlimited bookings for up to one team member at $2,919 a month, billed monthly.
• Arketa may suit a solo operator seeking class, private and event scheduling; its Individual plan is $49 a month, billed annually with 17% savings, plus a 3% transaction fee and Stripe fees.
• bsport is another paid option, with no free trial and plans that include unlimited bookings and staff management.
• Eversports Manager may suit a studio that can work within Light’s limit of up to 49 bookings per month; it costs €49 a month on annual billing, excluding VAT.
• Glofox is a paid alternative for businesses seeking booking, member management and payment processing.
• Jogo may appeal to businesses that want separate paid add-ons for WhatsApp notifications or an AI assistant.
• Mariana Tek is an alternative for studios seeking custom-branded mobile apps, kiosk check-in, waivers and forms.

Verdict

Choose Waine Appointments if your gym needs class and private-session scheduling, trainer calendars and client attendance history, with a free solo tier or paid room to grow across locations. Its main advantage is the combination of unlimited free appointments and scalable staff and location tiers. Look elsewhere if your business needs staff accounts at no cost or an immutable audit log.