show.fm

show.fm is a podcast operations workspace for booking, preparation, publishing, promotion, follow-up, and team coordination. Its AI pipeline transcribes episodes, drafts show notes, creates social posts, and identifies moments for highlights and audiograms. Booking pages manage time zones, calendar conflicts, intake forms, and confirmation emails; confirmed bookings create episodes automatically. Workflow automations can send reminders, social posts, task nudges, co-host notifications, email, and webhooks. Podcast hosting is included on every plan, with feeds served through a global edge network and audio described as triple-replicated with an external backup. Users can connect feeds from other RSS hosts, and the hosting analytics include first-party, IAB-compliant play and completion data. The maker describes a REST API with bearer-token authentication, eight endpoints, six webhooks, and HMAC-signed webhooks. The free plan allows one show, two episodes per month, one staff seat, and no AI credits. Paid plans start at $19/mo (annual). Web and API access are listed.

show.fm combines episode operations, guest booking, automation, and hosting in one workspace. The free tier has clear show and episode limits; paid plans start at $19/mo (annual).

show.fm is aimed at podcasters, editors, producers, production teams, independent hosts, and small podcast networks. Its booking, workflow, and coordination tools may suit shows managing guests and recurring production tasks.

show.fm is a podcast operations workspace for hosts, editors, producers, and small networks that want booking, production, publishing, and promotion connected. It is a stronger fit than a stand-alone guest scheduler when hosting and workflow automation belong in the same system. The deciding issue is whether its episode, staff-seat, automation, and AI-credit allowances match your output.

Overview

show.fm links the process from guest discovery and scheduling to episode follow-up. Booking pages handle time zones, calendar conflicts, intake forms, and confirmation messages; when a booking is confirmed, an episode is created automatically. Its AI pipeline can transcribe recordings, draft show notes and social posts, and identify moments suitable for clips and audiograms.

Hosting is included on every plan. Feeds use a global edge network, with audio described as triple-replicated and backed up externally. First-party, IAB-compliant analytics cover plays, completion, leading apps, and countries without relying on a third-party tracker. The trade-off is capacity: every practical tier limits monthly episodes and AI credits, while the lower tiers provide only one staff seat.

Key features

Booking and workflow automation

Two-way calendar support covers Google, Apple, and Outlook. Unlimited guests, custom intake forms, guest relationship tools, and a guest marketplace make show.fm useful for recurring outreach as well as inbound scheduling. The workflow builder can trigger reminders, social posts, task nudges, co-host notifications, email, and webhooks. Free users get only three automation rules and 100 actions monthly, so that tier suits a light process rather than a complex production operation.

Hosting, portability, and integrations

You can connect feeds from Megaphone, Acast, Buzzsprout, Transistor, RSS.com, Libsyn, and other RSS hosts. The maker says episodes, audio, transcripts, notes, and contacts can be exported in standard formats, with stable feed URLs, which reduces the risk of being locked into the workspace.

API and governance

The REST API uses bearer tokens and JSON, with eight endpoints, six webhooks, and HMAC-signed webhooks. A support request can be submitted without logging in and returns an emailed ticket number. Privacy policy and terms are live, but the security disclosure policy, subprocessor list, data processing agreement, and SLA are still coming soon or in drafting—an important consideration for organizations with formal procurement requirements.

Pricing

Free: $0 forever for one show, two episodes per month, one staff seat, unlimited guests, one booking link, three automation rules, and 100 actions. There are no AI credits, making it best for testing the workflow or running a very occasional show.

Creator: $19 a month, billed $230 yearly. It allows six episodes monthly, one seat, five booking links, 10 rules, 1,000 actions, and 120 AI credits (about two hours of transcription). It fits an individual host, but the single seat remains a hard limit for collaborators.

Studio: $47 a month, billed $566 yearly. Thirty episodes, three seats, 25 booking links, 50 rules, 5,000 actions, and 300 AI credits (about five hours) suit a small production team with regular output.

Production House: $119 a month, billed $1,430 yearly. It raises capacity to 100 episodes, 10 staff seats, 20,000 actions, and 1,200 AI credits (about 20 hours), with client workspaces, unlimited booking links and rules, a white-label guest portal, and shareable client analytics. This is the tier for agencies and network-style client work.

Enterprise: custom pricing for 30 or more shows and unlimited staff seats. Founder: $$399 paid once, with 30 episodes monthly, three staff seats, 25 booking links, 50 rules, and 100 seats; from year four, it becomes $49 a month while active. Founders: $$399 once for three years of Studio, then $49 a month from year four while active; it includes Studio’s 30-episode, three-seat, 25-link, and 50-rule allowances, plus 100 available seats. There is no free trial.

Platforms

show.fm is offered through the web and an API. Calendar holds work with Google, Apple, and Outlook, while external RSS-host connections support migration or mixed hosting setups.

Who it's for

Independent hosts and small teams should start with Creator or Studio, depending on episode volume and collaboration needs. Production houses and networks gain the most from client workspaces, white-label access, reporting, and higher quotas. It is less suitable for teams needing extensive formal compliance documentation now, or for shows whose monthly episodes and transcription needs exceed the published caps.

Pros and cons

Pros

• Booking, production, hosting, analytics, and promotion share one workflow, reducing handoffs between tools.
• Unlimited guests, calendar conflict handling, intake forms, and automatic episode creation support repeatable guest operations.
• Exportable assets and stable feed URLs provide a practical exit path.
• Production House adds client-facing workspaces, white-label guest access, and shareable analytics.

Cons

• Free and Creator include only one staff seat, limiting collaboration.
• All substantive tiers cap episodes and AI credits, so higher-volume shows must budget for upgrades.
• Key security and procurement documents remain in drafting or are marked coming soon.
• Annual billing applies to the standard paid plans, and there is no free trial.

Alternatives

For a focused comparison of booking tools, see Podcast Guest Booking Software.

Guestio is a better fit when you want Android and iOS apps, guest discovery, messaging, press kits, and up to five monthly pitches on a free plan.

DM-Mi suits creators seeking mobile and web access with a guest profile option and a £30 monthly podcast-creator plan.

MatchMaker.fm is for users who prefer a guest marketplace with a 30-day trial and a $15 monthly Pro tier.

Let's Make A Podcast offers a web-only freemium service centered on profiles, pitching, messaging, and calendar-invite scheduling.

PodcastGuests.com is oriented toward newsletter-based opportunities and directory listings, with a $20 monthly Basic plan.

Airlist is a lighter web pipeline for up to 15 guests on its free tier, with follow-up reminders and a public booking page.

Codie Dog is a free web option with no premium tiers or feature limits.

Guest.Market is a free public-beta web service for basic guest-marketplace needs.

Verdict

Choose show.fm if you want one operational home for guest booking, AI-assisted production, hosting, analytics, and automations, especially for a solo show growing into a team or a client production business. Look elsewhere if mobile apps, a booking-only workflow, no annual commitment, or fully published compliance documentation matters more than consolidation.