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Paxton Church & Charity Accounting Software
The registered office is 61a High Street South, Rushden, England, NN10 0RA.
What it is
Paxton Church & Charity Accounting Software is accounting software for churches and charities, with tools for fund tracking, budgets, donations, Gift Aid, expenses, and financial reporting. Standard includes multi-fund accounting, a purchase ledger, budgets, document attachments, transaction imports, VAT processing through Making Tax Digital, user access levels, and telephone and email support. It supports Charity Commission SORP-compliant reporting and can produce a SOFA in Charity Commission format. The software also prepares a Gift Aid schedule in HMRC format. Advanced adds a sales ledger, invoicing, sales analysis, foreign currency processing, project analysis, and project budgets. The online version is cloud-hosted; a desktop version runs on Windows. There is no automatic bank feed, though transactions can be imported from bank statements. Standard costs £50.00 per month and Advanced costs £75.00 per month, billed monthly in advance; prices exclude VAT at 20%. A no-cost 30-day trial uses demonstration data. The online service is available in the United Kingdom unless Paxton approves otherwise.
For and against
For
- Multi-fund accounting and budget tools are included in Standard.
- Produces SOFA and Gift Aid schedules in specified formats.
- VAT returns can be submitted via Making Tax Digital.
- Online and Windows desktop versions are available.
- A no-cost 30-day trial uses demonstration data.
Against
- No free plan is offered.
- There is no automatic bank feed.
- Receipts and payments accounting is only in Standard.
- Invoicing and foreign currency processing require Advanced.
The verdict
Paxton covers accounting tasks specific to churches and charities, including Gift Aid and Charity Commission reporting. Compare the plan limits and VAT-exclusive monthly prices before choosing, and note that bank transactions must be imported rather than synced automatically.
Who it suits
It suits churches and charities that need fund accounting, Gift Aid and charity reporting. Organizations should check which plan includes the functions they need and whether UK online-service terms apply.
Plans and prices
Standard
online and Windows desktop · multi-fund accounting · purchase ledger · budgets
Read 21 Oct 2026 · paxtonsoftware.co.uk
Advanced
online and Windows desktop · all Standard features except receipts-and-payments accounting · sales ledger · invoicing and price files
Read 21 Oct 2026 · paxtonsoftware.co.uk
On the record
- Access and platforms
- The online version is hosted in the cloud and can be accessed from internet-connected devices, while a desktop version runs on Windows computers.paxtonsoftware.co.uk · read 8 Oct 2026
- Advanced features
- Advanced adds sales ledger, invoicing, sales analysis, foreign currency processing, project analysis, and project budgets.paxtonsoftware.co.uk · read 8 Oct 2026
- Advanced invoicing
- Invoice creation is available only in the Advanced edition.paxtonsoftware.co.uk · read 21 Oct 2026
- Bank transactions
- Users can import bank-statement transactions, but the FAQ says automatic bank feeds are not available.paxtonsoftware.co.uk · read 21 Oct 2026
- Budgets
- Fund budgets are supported in both editions, while project budgets require Advanced.paxtonsoftware.co.uk · read 21 Oct 2026
- Business classification
- Companies House classifies the company under SIC 62012, business and domestic software development.find-and-update.company-information.service.gov.uk · read 21 Oct 2026
- Company history
- Paxton says it was established in 1979 and has offices in Rushden, Northamptonshire.paxtonsoftware.co.uk · read 8 Oct 2026
- Company profile
- The Company Check describes Paxton Software as a Rushden-based SaaS and B2B provider founded in 1979, offering accounting, payroll and independent-examiner services.thecompanycheck.com · read 21 Oct 2026
- Deployment
- The product is offered as a cloud service and as a Windows desktop program.paxtonsoftware.co.uk · read 21 Oct 2026
- Documentation
- Public documentation includes online instructions, trial guidance, Standard and Advanced procedure guides, transaction and donor import guides, and a Members manual.paxtonsoftware.co.uk · read 21 Oct 2026
- Foreign currency
- Foreign-currency processing is restricted to the Advanced edition.paxtonsoftware.co.uk · read 21 Oct 2026
- Free onboarding
- Each purchase includes database setup valued at £250 and one hour of training valued at £75.paxtonsoftware.co.uk · read 21 Oct 2026
- Gift Aid
- Donation and Gift Aid tools produce schedules in HMRC format for claims.paxtonsoftware.co.uk · read 21 Oct 2026
- Integrations and import
- The FAQ says there is no automatic bank feed, but transactions can be imported from bank statements.paxtonsoftware.co.uk · read 8 Oct 2026
- Legal entity
- Companies House lists Paxton Software Ltd as an active private company, number 01424228, incorporated on 31 May 1979.find-and-update.company-information.service.gov.uk · read 21 Oct 2026
- Licence
- The public pages do not identify an open-source licence or provide source-code licensing terms.paxtonsoftware.co.uk · read 21 Oct 2026
- Limit: documentation effort
- The same reviewer said users may need to create their own instructions for colleagues.softwaresuggest.com · read 21 Oct 2026
- Limit: interface
- One Trustpilot reviewer reported an older-generation interface and awkward keyboard navigation requiring extra mouse use.trustpilot.com · read 21 Oct 2026
