Paperless Forms

Paperless Forms is a cloud-based form builder for creating HR, registration, employment application, survey, contact, and payment forms. Its drag-and-drop editor supports form creation without coding, and users can begin with ready-made templates. Forms can be sent by email or SMS, shared through a link, or embedded in multiple ways. Completed responses can be viewed and managed, and form data can be downloaded as Excel or CSV files. Listed capabilities include branding, electronic signature fields, PDF attachments, internal notes, reusable templates, and payment collection. The FAQ also describes connections to CRM, email marketing, project management, and cloud storage software. Plans include Free Forever at no cost, Basic at $14.95 a month, Business at $39.95 a month, Enterprise at $59.95 a month, and Premium at $129.95 a month. The free plan allows 3 forms, 25 fields per form, and 100 submissions per month. Limits and features vary by paid plan. Paperless Forms runs on Android, iOS, and web, and no download or installation is required. Each account includes one admin license; additional licenses cost $14.95 per user per month.

Paperless Forms offers a no-code way to create and distribute forms, with response management and data exports. The free and paid plans differ in form, field, and submission limits; paid plans start at $14.95 a month.

Paperless Forms may suit individuals, small and medium businesses, schools, churches, nonprofits, and community organizations that need online forms. It includes options for payment collection and response data exports.

Paperless Forms is a cloud service for building, distributing, and managing online forms without code. It is best suited to individuals, small organizations, schools, nonprofits, and businesses with routine collection workflows. The main appeal is the combination of templates, payment and signature fields, response exports, and distribution by link, email, or SMS; the main constraint is that form, field, submission, and user limits require careful plan selection.

Overview

A drag-and-drop builder lets you create HR, registration, employment-application, survey, contact, and payment forms, while ready-made templates reduce the work of starting from a blank page. Forms can be shared as an online link, by email, or by SMS, and multiple embed options support placing them in other pages.

Completed responses are viewable and manageable in the service, then downloadable as Excel or CSV files. That is practical for organizations that need to hand collected information to spreadsheets or other office processes rather than keep it solely inside a form platform.

Key features

Paperless Forms combines branding customization, electronic-signature fields, PDF attachments, internal notes, reusable templates, and payment collection. These features cover more than simple questionnaires: teams can gather signed documents, add supporting files, annotate submissions internally, and request payments in the same workflow.

The FAQ describes integrations with CRM, email-marketing, project-management, and cloud-storage software. Form data can be shared without coding, which makes the service more useful when responses must move into an existing business process. Payment acceptance and branding controls are not identical across plans, so the lower tiers are less suitable for polished public-facing or transaction-heavy forms.

Security and privacy commitments are substantial on paper. The company says the service uses SSL and is ISO certified and compliant with SSAE-16, HIPAA, PCI-DSS, ISAE 3402, and AMS-IX. It says it does not use, sell, or share users’ forms or collected data, while integrations transmit account information only as directed by the user. Dedicated servers in Lansing, Michigan; Phoenix, Arizona; and Amsterdam operate with redundancy, according to the company.

Pricing

Free Forever — free. This plan allows 3 forms, 25 fields per form, and 100 submissions per month. It is a reasonable starting point for a small personal project or a low-volume organization, but the submission ceiling and field cap leave little room for busy intake or complex forms.

Basic — $14.95 a month. Billed at $14.95/month, it keeps 3 forms but raises the allowance to 50 fields per form and 250 monthly submissions, and adds logo upload. Choose it when the free tier is too restrictive and branded forms matter, but note that it does not increase the number of separate forms.

Business — $39.95 a month. Billed at $39.95/month, it provides 5 forms, 100 fields per form, and 500 submissions monthly. It adds logo upload, payment acceptance, custom confirmation pages, Paperless Forms branding removal, and redirects to a custom URL. This is the practical tier for a small organization needing payment and presentation controls, although 500 submissions may still be limiting for recurring high-volume collection.

Enterprise — $59.95 a month. Billed at $59.95/month, it allows 10 forms, 200 fields, and unlimited submissions, with the same branding, payment, confirmation, and redirect controls as Business. It fits teams whose response volume is unpredictable or consistently high, provided ten forms are enough.

Premium — $129.95 a month. Billed at $129.95/month, it removes form, field, and submission limits and includes logo upload, branding removal, payment acceptance, custom confirmation pages, and custom URL redirects. It is the clearest choice for organizations running many simultaneous workflows. Every account includes one admin user license; each additional user costs $14.95 per user per month, an important extra cost for collaborative teams. Exceeding a plan limit can lock forms or prevent new forms or fields from being added. A free trial is offered.

Platforms

No installation or download is required. Paperless Forms is available on Android, iOS, and the web, including iPhone, Android phones, MacBooks, iPads, PCs, and tablets.

Who it's for

Individuals, entrepreneurs, small and medium businesses, schools, churches, nonprofits, and community organizations are the natural audience. It is especially suitable when nontechnical staff need templates, signatures, attachments, payments, and spreadsheet exports in one service. Teams needing several administrators should budget for added licenses, while organizations with submission spikes should avoid the lower monthly caps.

Pros and cons

Pros

• No-code drag-and-drop creation and templates support varied administrative forms.
• Email, SMS, link, and embed distribution gives organizations several ways to reach respondents.
• Excel and CSV exports make responses usable in familiar data tools.
• Signatures, attachments, notes, payments, and integrations extend forms into operational workflows.
• Premium plans offer unlimited forms, fields, and submissions.

Cons

• Free and Basic plans are limited to three forms, restricting organizations with multiple workflows.
• Business still caps submissions at 500 per month, so growing programs may need Enterprise.
• Only one admin license is included; additional users add $14.95 per month each.
• Exceeding quotas can lock forms or block creation of new forms and fields.

Alternatives

For a broader directory of options, see Online Form Builders and Form Builder Software.

Choose Google Drive instead if no-cost Google-account storage and broad desktop and mobile platform coverage are the priority. Jotform is an alternative with a free Starter plan offering five forms and 100 monthly submissions. Pick Typeform when its free plan’s unlimited forms and 10 responses per month fit a very light workload. Wufoo offers a free plan with five forms, 100 entries per month, and 10 fields per form. Zoho Forms provides three forms and 500 submissions per month on its free plan, plus 10 payment submissions. Formlets is a web-only option with one published form and unlimited responses on its free Personal plan. Paperform offers a free plan with 30 submissions per month and unlimited users. Quill Forms is a self-hosted or web option with an open-source WordPress plugin.

Verdict

Paperless Forms is a strong fit for organizations that want no-code forms with signatures, payments, flexible distribution, and exportable responses. Its best value appears when those workflow features matter more than having many included users or generous entry-level quotas. Look elsewhere if you need extensive collaboration without per-user charges or if your submission volume regularly exceeds the paid mid-tier limits.