KanBo
LinkedIn lists Tallinn as headquarters and shows a primary Tallinn address.
What it is
KanBo is a work coordination platform for managing projects, workflows, processes, documents, tasks, and analytics. Teams organize tasks and other tracked items as cards, which can hold notes, files, comments, dates, and checklists. The free plan includes unlimited users, task management, Kanban, list and calendar views, notifications, real-time communication, and advanced search. Other plans list views such as Gantt, timeline, mind map, analytics, dashboards, and custom layouts, alongside features including card templates, workflow rules, approvals, resource assignment, and portfolio planning.
KanBo connects with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate. Deployment options include cloud, GCC High cloud, on-premises, and hybrid installations. The maker describes its Microsoft 365-based cloud as encrypting data in transit and at rest, and lists compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR. A free plan is available, and the no-cost trial of the highest plan lasts 30–60 days. Paid tiers support different user ranges, from 2–25 on Team to 10 to Unlimited on several higher tiers.
For and against
For
- Free plan supports unlimited users.
- Cards can hold notes, files, dates, and checklists.
- Multiple views include Gantt, timeline, and dashboards.
- Cloud, on-premises, and hybrid deployment options.
- Trial of the highest plan lasts 30–60 days.
Against
- Paid plan prices are available on request.
- Paid tiers have different minimum and maximum user ranges.
The verdict
KanBo combines task cards, multiple planning views, and workflow features in one coordination platform. Its free plan covers unlimited users, while larger teams can consider the available deployment and paid-tier options.
Who it suits
KanBo may suit self-organizing teams and large organizations coordinating projects, processes, and documents. Its deployment choices and Microsoft integrations may be useful to organizations already using those tools.
Plans and prices
Free
Unlimited · task management · flexible status workflows · Kanban, list and calendar views
Read 15 Oct 2026 · kanboapp.com
Business
10 to unlimited users · dashboards · forecast chart · rule-based workflows
Read 15 Oct 2026 · kanboapp.com
Enterprise
10 to unlimited users · on-premises installation · full email client · network-drive files
Read 15 Oct 2026 · kanboapp.com
Professional
5-200 users · analytics view · space templates · card mirroring and sharing
Read 15 Oct 2026 · kanboapp.com
Strategic
10 to unlimited users · advanced analytics · expense budget · scenarios
Read 15 Oct 2026 · kanboapp.com
Team
2-25 users · Gantt, timeline and mind-map views · card templates · folder hierarchy
Read 15 Oct 2026 · kanboapp.com
On the record
- API
- The API is intended for importing and exporting data, automating processes, and enforcing standardization or compliance.kanboapp.com · read 15 Oct 2026
- Calendar view
- Calendar view shows time-dependent tasks, upcoming due dates and workload.kanboapp.com · read 15 Oct 2026
- Cards
- Cards represent tasks or tracked work and can contain notes, files, comments, dates and checklists.kanboapp.com · read 15 Oct 2026
- Cloud data
- The maker says KanBo cloud is based on Microsoft 365 and that data is encrypted in transit and at rest.kanboapp.com · read 8 Oct 2026
- Company founding
- LinkedIn lists the company as founded in 2012.linkedin.com · read 15 Oct 2026
- Company history
- The maker says the project began in 2011 as an alpha called “kaizeno” and the KanBo platform went live in 2013.kanboapp.com · read 8 Oct 2026
- Company size
- LinkedIn lists KanBo Work Coordination Platform as having 11-50 employees.linkedin.com · read 15 Oct 2026
- Compliance
- The maker states that its Microsoft 365-based cloud maintains compliance with ISO 27001, ISO 27018, SOC 2, HIPAA, FERPA, and GDPR standards.kanboapp.com · read 8 Oct 2026
- Custom data sources
- Developers can implement IDocSource and IDataSource interfaces to expose custom document and business data sources on cards.kanboapp.com · read 15 Oct 2026
- Deployment
- KanBo supports Microsoft 365 cloud, GCC High cloud, on-premises, hybrid and customer-controlled infrastructure deployments.kanboapp.com · read 15 Oct 2026
- Documentation
- The Help Center contains sections for basics, visualization, collaboration, resource management, secure work and integrations.help.kanboapp.com · read 15 Oct 2026
- Gantt view
- The Gantt view presents tasks and timelines for project planning and tracking.kanboapp.com · read 15 Oct 2026
- Identity and MFA
- Microsoft Entra ID supplies single sign-on and can enforce multi-factor authentication for KanBo access.kanboapp.com · read 15 Oct 2026
- Independent integrations count
- GetApp lists 11 integrations, including Teams, Egnyte, Azure, Excel, SQL Server, Outlook, PowerPoint, SharePoint, Power BI, Power Automate and Word.getapp.com · read 15 Oct 2026
- Independent platform support
- GetApp lists web, Android and iPhone/iPad support, plus chat, email/help-desk, forum and knowledge-base support.getapp.com · read 15 Oct 2026
- Integrations
- KanBo integrates with Microsoft Teams, SharePoint, Exchange, Outlook, Stream, OneDrive, Azure Active Directory, PowerApps, and Power Automate.kanboapp.com · read 8 Oct 2026
- Intended users
- The maker describes KanBo as designed for self-organizing teams and highlights large international organizations and enterprise use cases.kanboapp.com · read 8 Oct 2026
- Kanban view
- The Kanban view displays work in columns so users can visually follow task status and progress.kanboapp.com · read 15 Oct 2026
