HPHRMS Smart Attendance

HPHRMS Smart Attendance records phone-based clock-ins and clock-outs, checking GPS coordinates, accuracy, and distance from an assigned worksite. When geofencing is enabled, punches outside the configured boundary are rejected with the distance shown; punches without location are also refused. Employees may add selfie evidence at clock-in and clock-out. Configurable start times and grace minutes determine late-arrival marking, while working hours and overtime are calculated at punch-out. Employees can view monthly attendance history and download a report, and attendance records and reports can be exported as CSV. Attendance is available in Admin, Employee, and Client portals. The maker describes HPHRMS as an installable experience for desktop, tablet, or smartphone, and lists Android, iOS, and web availability. Its free plan is for up to 25 employees; plan pricing is on request. HPHRMS describes its platform as built for Indian teams and worksites, including construction, manufacturing, facilities management, mining, and healthcare. Selfies are stored on the deployment filesystem, with availability depending on configuration.

HPHRMS Smart Attendance focuses on worksite-based time records, with location checks, optional selfies, attendance history, and overtime calculations. Its free plan has a 25-employee limit, and pricing for other plans is on request.

The attendance module suits Indian teams working at defined sites that need location-verified punches and overtime calculations. Listed sectors include construction, manufacturing, facilities management, mining, and healthcare.

Overview

HPHRMS Smart Attendance is a phone-based attendance module within HPHRMS, aimed at employers managing people at assigned worksites. It is most compelling for Indian teams that need location-checked punches and basic time calculations; employers that depend on payroll or accounting connectors should look elsewhere.

Its geofence enforcement, optional selfie evidence and overtime calculations provide more control than a simple punch log. The 25-employee Free-plan ceiling and custom pricing for the paid tiers make it important to match the plan to your workforce before adopting it.

Key features

Employees clock in and out on a phone, while the server validates GPS coordinates, accuracy and distance from the assigned worksite. With geofencing enabled, punches beyond the configured boundary are rejected and the distance is shown; punches without location are refused as well. That is useful for fixed-site operations, but can impede teams whose staff routinely begin or end shifts away from their assigned location.

Optional selfies can be captured at both ends of a shift, giving attendance records a visual check alongside location data. Configurable start times and grace minutes determine late arrivals, and the module calculates working hours and overtime at punch-out. These rules help standardize routine timekeeping, though they do not connect attendance directly to common ERP or accounting tools: SAP, Tally, Zoho and similar connectors are not implemented.

Employees can review monthly attendance history and download a report, while attendance and reports can be exported as CSV. Attendance is available in the Admin, Employee and Client portals. Selfies are kept on the deployment filesystem and retrieved through role-based access; actual storage availability depends on deployment configuration, so organizations should account for that when planning retention and access.

HPHRMS is described as an installable experience for desktop, tablet or smartphone, and the listed platforms are Android, iOS and web. Portal sessions use httpOnly, sameSite JWTs scoped per tenant, with security headers including HSTS and no-store on API routes. Those are useful safeguards, but they do not remove the need to confirm deployment storage arrangements.

Pricing

HPHRMS uses a freemium model, but the plans are presented with custom pricing rather than published amounts. The Free plan supports up to 25 employees and includes core HRMS, attendance, leave management and employee self-service. It is the natural starting point for a small team, but the seat cap makes it unsuitable once headcount grows beyond 25.

Starter raises the limit to 100 employees and adds payroll, recruitment, documents and an AI assistant allowance of 50 queries per month. It fits a growing employer that wants those HR functions, although the AI quota is modest and the plan's custom pricing makes cost comparison difficult.

Professional covers up to 500 employees and adds a client portal, timesheets, invoicing, white label and 500 AI queries per month. This is better aligned with larger or client-facing operations than Free or Starter, but again requires a pricing conversation. Enterprise includes everything in Professional, unlimited AI, dedicated support, custom integrations, an SLA and an on-premise option. It targets organizations with more demanding support or deployment needs; its custom integrations may address some connection requirements, but the specific connectors and terms should be confirmed.

All four plans are shown as billed “Talk to us”; no trial length or renewal terms are given. The Free tier is therefore the only stated no-cost entry point, with its 25-employee cap the key restriction.

Platforms

HPHRMS Smart Attendance is listed for Android, iOS and web. The maker also describes HPHRMS as installable on desktop, tablet or smartphone, giving teams a path to use the broader platform across device types.

Who it's for

The platform is described as built for Indian teams and worksites, including construction, manufacturing, facilities management, mining and healthcare. It is a stronger fit for employers with assigned locations and a need to calculate lateness and overtime than for organizations that require existing SAP, Tally or Zoho attendance connectors. The free 25-person tier suits small teams; larger organizations need to weigh custom pricing against the additional employee limits and services in the upper plans.

Pros and cons

• Pro: GPS validation and geofence rejection make worksite-based punches more accountable, including refusal of punches without location when geofencing is enabled.
• Pro: Configurable late rules, overtime calculations, monthly history and CSV export cover common attendance workflows without relying only on a punch list.
• Pro: Four tiers scale from 25 to 500 employees before Enterprise, with added HR, client-facing and support capabilities at higher levels.
• Con: The Free plan stops at 25 employees, and all plan prices are custom, complicating budgeting and comparison.
• Con: SAP, Tally, Zoho and similar ERP or accounting connectors are not implemented, which can leave teams with a separate attendance-to-finance workflow.
• Con: Selfie storage depends on deployment filesystem availability, so storage arrangements need attention rather than being assumed.

Alternatives

For a broader comparison, start with Attendance Tracking Software.

Consider Connecteam if a free trial or its no-cost Limited plan is important; its listed platforms include Android, iOS, web and API. Jibble is worth comparing when a free plan with unlimited users, two geofences and one work schedule is a better fit. For individuals or very small groups, GeoWork Attendance has a free Basic plan limited to 10 users, with multiple locations and IP-based attendance.

BusyBusy is another free option, with unlimited users; its listed paid Pro tier adds GPS breadcrumbing, supervisor tools, daily sign-offs, photos and notes, and scheduling. Aladtec uses paid pricing provided through a demo request, while ADP Workforce Now offers a paid payroll and HR suite. Deltek Maconomy is an enterprise ERP for professional services firms, with pricing by demo request. If a published monthly price and branch limits matter, MeraUdyog HRMS lists Starter at ₹999 a month billed annually for one branch, and Growth at ₹1,999 a month billed annually for up to five branches.

Verdict

Choose HPHRMS Smart Attendance if your Indian worksite team needs location-checked punches, configurable attendance rules and overtime calculations within an HRMS. Its main advantage is the combination of geofence controls and useful attendance records; its main reasons to look elsewhere are the 25-person Free limit, custom pricing and lack of common ERP or accounting connectors.