Easy Expense

Easy Expense is a receipt and expense tracker for individuals, small business owners, self-employed people, and teams. It can automatically crop receipts and use AI to extract and categorize details such as vendor, total, tax, date, payment method, and tax category. Users can connect Gmail to find receipts or forward them by email. The app can track drives with GPS, classify trips, and apply custom mileage deduction rates. Linked bank accounts and credit cards let AI review transactions for tax deductions. Expense reports are available as PDFs, and data can be exported to CSV or Excel. Team features include invitations, reimbursement reports, and API access upon request. It is available on Android, iOS, and the web. The free plan allows 10 receipt scans and two expense reports per month. Starter costs $7.99 a month, while Professional costs $23.99 a month and adds bank, card, and email connections, automated mileage, and approval workflows. Email access is read-only; the privacy policy says email data shared for receipt and invoice processing may be sent to OpenAI.

Easy Expense combines receipt capture, expense reporting, mileage tracking, and bank transaction categorization across mobile and web. The free plan has monthly limits, and paid plans start at $7.99 a month.

It suits individuals and small businesses that want to track receipts, expenses, or mileage, as well as teams that need reimbursement reports. Users who connect email should note that access is read-only and processing data may be sent to OpenAI.

Easy Expense brings receipt capture, mileage records, bank transactions, and expense reports into one workflow for self-employed people and small businesses. It is strongest for users who want those tools together, especially once they need more than the free plan’s modest monthly allowances.

Overview

The app covers several stages of expense tracking: capturing receipts, classifying bank and card transactions, recording trips, and preparing reports. That range can reduce the need to maintain separate tools, but the service is less compelling if you only need a basic receipt archive or expect generous free usage.

There are two practical cautions. The free plan limits receipt scans to 10 and reports to two per month, and web exports are limited compared with mobile exports. Users who connect email should also weigh privacy: access is read-only, but email data used to process receipts and invoices may be sent to OpenAI.

Key features

Receipt capture and email

Easy Expense crops receipt images and uses AI to extract and categorize fields including vendor, total, tax, date, payment method, and tax category. That can cut down on typing for people with frequent business purchases, though accurate records still depend on checking the captured details. Receipts can also be found through a connected Gmail account or forwarded by email.

Email access is read-only, which limits what the connection can do, but the stated processing pathway may not suit people handling sensitive financial documents. The privacy policy also says Plaid is a third-party service and allows Gmail or Outlook connections to retrieve financial documents.

Mileage and financial accounts

Automatic GPS drive tracking, trip classification, and custom mileage deduction rates make the app more relevant to people who travel for work than to users who only scan receipts. Linked bank accounts and credit cards can be scanned by AI to classify potential tax deductions, bringing transactions into the same expense workflow.

The privacy policy says automatic trip location data is encrypted and stored on the user’s device and Firebase, and is not sold or shared with other third parties. It also cautions that absolute security cannot be guaranteed.

Reports, exports, and teams

Expense reports are available as PDFs, and data can be exported to CSV or Excel. Mobile exports support data and images, while the web app has limited export options, so users who rely on web-based handoff should check whether those options fit their process.

Team offerings include invitations, reimbursement reports, and API access upon request. Professional supports approval workflows and up to two invited users, a useful fit for a very small team, but not a broad seat allowance. The maker advertises live in-app chat for teams and one-on-one phone support, and provides support by email.

Pricing

The free plan can work for occasional personal or business expenses, but its scan and report caps will constrain regular use. Starter removes those two limits and adds email forwarding, making it the straightforward upgrade for a solo user focused on receipts and reports. It does not include the connections, automated mileage, or approval tools included with Professional.

Professional is the relevant tier for a small operation that needs financial account connections and more complete expense workflows. Its two-user invitation limit is worth noting for teams that may grow beyond a couple of collaborators. A 7-day trial is offered for paid use.

Platforms

Easy Expense is available on Android, iOS, and the web. Mobile is the better fit when exporting images alongside data; the web app’s export options are limited.

Who it's for

Self-employed users and small business owners who want receipts, mileage, and bank transactions managed together are the clearest fit. Professional may suit a small team that needs reimbursement reports or approval workflows, while the free plan is best reserved for low-volume tracking. It is a weaker choice for people who need broad team access, robust web exports, or do not want email documents processed by an external AI service.

Pros and cons

Pros

• Receipt capture extracts and categorizes multiple useful fields, reducing manual entry for frequent purchases.
• Automatic mileage tracking, transaction categorization, and expense reporting extend the app beyond receipt storage.
• CSV and Excel exports, plus PDF reports, support different record-keeping and reimbursement needs.

Cons

• The free plan’s 10 monthly scans and two monthly reports are restrictive for regular expense tracking.
• Web exports are limited, making mobile a better choice for users who need data and images together.
• Email processing may send receipt and invoice data to OpenAI, which may be unsuitable for sensitive records.
• Professional allows invitations for only up to two other users.

Alternatives

For a broader comparison, browse Receipt Scanner Apps.

• Bonro is an option for users who want a free plan with on-device OCR and AI categorization, but its free tier does not include exports.
• Foreceipt is worth considering when a free plan’s stated allowance of up to 100 receipts and 10 PDF or Excel reports matters more than Easy Expense’s combination of mileage and bank connections.
• Pennywick is an iOS alternative for users who prioritize budgets, savings goals, monthly insights, and iCloud sync alongside manual entries.
• Receipt Pro is another iOS option with free access and paid monthly and annual plans.
• Receipt Reader AI may fit users seeking an API option and a free allowance of 10 AI scans per month with PDF export.
• Receipt Scanner is an iOS and Android alternative with unlimited expense tracking and report creation on Pro.
• Receiptly is made by Karma Academy Pty Ltd in Brisbane.
• ReceiptMe is an option for users who want browser-extension support and a free plan that includes 50 receipts and 10 monthly AI extractions.

Verdict

Choose Easy Expense if you are self-employed or run a small business and want receipt capture, mileage tracking, bank transaction categorization, and reports in one place. Its main advantage is that breadth; the strongest reasons to look elsewhere are the free plan’s caps, limited web exports, and the possibility that email documents may be sent to OpenAI for processing.