Dapian
Coalescent Limited lists its registered address as Lorentz, Botley Road, Curbridge, SO30 2HB.
What it is
Dapian is a web-based, cloud data-protection suite for GDPR work. Organizations can select individual modules or use the complete portal, with components designed to work together. Coverage includes data protection impact assessments, data subject access requests, freedom of information requests, information asset registers, records of processing activities, vendor onboarding, data sharing agreements, and complaint management. DPIA workflows guide assessments, identify risks, and support collaboration. DSAR, FOI, and breach cases include deadline reminders, repeated-request templates, auditing, reporting, and data export. IAR and RoPA records can be entered manually or populated from DPIA data, using ICO-aligned templates and review reminders. Vendor onboarding gathers due-diligence information from suppliers and subcontractors for risk review. The DSA module supports creating, approving, storing, and managing agreements with internal or external sign-offs. Complaint workflows cover receipt through investigation, escalation, and response with audit trails. Hosting defaults to UK data centers, with other regions, shared or dedicated clusters, bring-your-own-cloud, and on-premises options available on request.
For and against
For
- Modules can be selected individually
- Covers DSARs, DPIAs, and FOIs
- ICO-aligned IAR and RoPA templates
- Supplier due-diligence workflows
- Single sign-on and MFA standard
Against
- Pricing available only on request
- Modern browser and stable connection required
- Other-region hosting requires a request
- On-premises deployment is optional
The verdict
Dapian brings several GDPR workflows into one configurable portal, with case tracking, templates, collaboration, and multiple hosting choices. Pricing and some deployment arrangements require direct discussion.
Who it suits
Dapian suits organizations managing GDPR records, requests, supplier reviews, agreements, and complaints. It fits teams needing modular workflows with browser and assistive-technology access.
On the record
- Access
- Users need a modern internet browser and a stable connection; the site says Dapian works across Government-recommended browsers and is compatible with assistive technologies.dapian.uk · read 10 Oct 2026
- Authentication
- The site says single sign-on and multi-factor authentication are standard, and its SSO bolt-on connects through Microsoft Azure AD using Auth0.dapian.uk · read 10 Oct 2026
- Complaints
- The Complaint Management module supports receiving, acknowledging, investigating, escalating, and responding to data protection complaints, with audit trails and deadline tracking.dapian.uk · read 10 Oct 2026
- Data sharing agreements
- The DSA module supports creating, approving, storing, and managing data sharing agreements, with templates and stakeholder collaboration and sign-offs.dapian.uk · read 10 Oct 2026
- Deployment option
- The technical specifications describe Dapian as fully cloud-based, with an on-premises option available on request.dapian.uk · read 9 Oct 2026
- DPIA
- The DPIA module guides users through assessments with screening questions, standardized templates, expert-written guidance, and automated risk and compliance management.dapian.uk · read 10 Oct 2026
- Hosting
- Dapian offers UK-based data centres by default, other regions on request, shared or dedicated application clusters, and a bring-your-own-cloud option.dapian.uk · read 10 Oct 2026
- IAR and RoPA
- The IAR and RoPA module can populate records from DPIA data or accept manual entry, and includes ICO aligned templates and review reminders.dapian.uk · read 9 Oct 2026
- Maker
- Coalescent Limited is the company behind Dapian.dapian.uk · read 10 Oct 2026
- Modules
- Customers can choose modules individually or as a suite, and the modules are accessible through the Dapian portal.dapian.uk · read 10 Oct 2026
- Product
- Dapian is a cloud-based data protection suite for GDPR compliance, covering DPIAs, DSARs, FOI, IAR and RoPA, vendor onboarding, data sharing agreements, and complaint management.dapian.uk · read 9 Oct 2026
- Purpose
- Dapian is a cloud-based SaaS platform for GDPR compliance, covering DPIAs, DSARs, FOIs, IAR and RoPA, vendor onboarding, and complaint management.dapian.uk · read 10 Oct 2026
- Records management
- The IAR and RoPA module can populate records from DPIA data, supports manual entry, and provides templates aligned with ICO requirements.dapian.uk · read 10 Oct 2026
- Requests and breaches
- The DSAR, FOI and Data Breach module provides case management, collaboration, a library of repeated requests, deadline reminders, auditing, reporting, and data export.dapian.uk · read 10 Oct 2026
- Security
- The technical specifications state that Dapian is penetration tested annually.dapian.uk · read 10 Oct 2026
- SSO integration
- The SSO bolt-on connects via Microsoft Azure AD using Auth0, and the site says the platform can integrate with other management information systems.dapian.uk · read 9 Oct 2026
- Supplier reviews
- The vendor onboarding module lets organisations invite suppliers and subcontractors to provide due diligence information and supports risk assessment and review reminders.dapian.uk · read 9 Oct 2026
- Support
- The site offers web chat and a contact option for questions.dapian.uk · read 10 Oct 2026
