CropBook

CropBook helps Canadian grain farmers capture receipts, track farm expenses, and prepare bookkeeping records for farm tax work. It extracts vendor, amount, date, and GST details from photographed receipts and grain tickets. Transactions are matched to supported CRA T2042 box codes, with manual review and override available. The ledger shows income, expenses, and net position, with filters for year, category, and date range. Users can export a farm book as XLSX, CSV, or QBO files, as well as a ZIP of receipt images organized by box code. QBO exports are compatible with QuickBooks Online for accountants. CropBook is designed for grain farms in Alberta and Saskatchewan, including canola, wheat, barley, pea, and mixed operations. It prepares records and exports but does not file tax returns; the user or their accountant files with CRA. The free plan is free, with no credit card or subscription, and the service is available on web and iOS. Farm records and receipt images are stored in Montréal, with backups in Canada.

CropBook focuses on grain-farm bookkeeping and provides several export formats, including one compatible with QuickBooks Online. Tax filing remains the responsibility of the user or their accountant.

CropBook is designed for grain farms in Alberta and Saskatchewan, including mixed operations. It may suit farmers who want receipt-based bookkeeping records to review or share with an accountant.

CropBook is a bookkeeping app for Canadian grain farms, aimed especially at growers in Alberta and Saskatchewan who want to turn receipts into organized tax records. Its strongest case is focused farm bookkeeping with useful accountant-ready exports; it does not file tax returns.

Overview

CropBook brings receipt capture, expense tracking and farm-record exports into one workflow. It is built around Canadian grain-farm bookkeeping rather than general-purpose accounting, which makes its CRA classification and receipt organization relevant to the growers it targets. The scope is clear: it prepares records, while the user or their accountant remains responsible for filing with CRA.

Key features

Receipt capture and CRA classification

CropBook extracts vendor, amount, date and GST from photographed receipts and grain tickets, then matches transactions to supported CRA T2042 box codes. Automatic categorization can reduce sorting work, and the option to review or override a match gives users a way to correct it. This is useful for organizing farm records, but it does not remove the need to check classifications.

Farm ledger and exports

The ledger shows income, expenses and net position, with filters for year, category and date range. Farm books export to XLSX, CSV or QBO, and receipt images can be downloaded as a ZIP organized by box code. QuickBooks Online-compatible files give an accountant a handoff into that software; CropBook itself does not prepare or submit a tax return.

Privacy, data and support

Farm records and receipt images are stored in Montréal, with backups kept in Canada. CropBook says traffic is encrypted with TLS, passwords are not stored in plaintext, and it does not sell data or use it for advertising. Its named subprocessors are Supabase for database, authentication and image storage; Google Gemini for receipt parsing; Sentry for anonymized telemetry; and Vercel for website hosting. Data is kept while an account is active, then personal data, farm records, receipt images and transactions are permanently deleted within 30 days after account deletion. Email support promises a response within two business days in Alberta time.

Pricing

The Free plan costs nothing, with no credit card and no subscription. It includes farm reports and tax-ready records, making it a straightforward fit for growers who need the listed bookkeeping and export workflow without a recurring charge. No paid CropBook tier is offered in this pricing model.

Platforms

CropBook supports web and mobile use, with an iPhone app linked by the maker. Google Play is coming soon, so Android users should not count on a CropBook app yet.

Who it's for

CropBook is designed for Alberta and Saskatchewan grain farms, including canola, wheat, barley, pea and mixed operations. It suits growers who want receipt capture, CRA-oriented record organization and files they can pass to an accountant. Farms seeking software that files returns, or Android users who need an app now, should look elsewhere.

Pros and cons

• Pros: Receipt and grain-ticket parsing captures key transaction details, while supported T2042 matching and manual overrides help organize farm records.
• Pros: XLSX, CSV, QBO and box-code-organized receipt exports give users and accountants practical ways to carry records forward.
• Pros: The Free plan has no subscription or credit-card requirement and includes farm reports and tax-ready records.
• Cons: CropBook stops at bookkeeping; the user or accountant must file the return with CRA.
• Cons: Its stated focus is grain farms in Alberta and Saskatchewan, and Google Play support is still forthcoming.

Alternatives

Farm Accounting Software is a useful starting point for comparing farm bookkeeping options.

• Farm-Ledger is a fit for readers who need Android support or want a broader farm plan: its Starter plan is free, while Farm is $25 a month and Enterprise is $99 a month. The Farm plan's annual billing includes a 20% discount.
• AgriERP may suit smaller growers looking for a standalone farm operations application across platforms including Windows or self-hosting; its Lite pricing depends on platform, operation size and modules.
• Lucro Rural is an option for accounting offices serving producers, with its listed Enterprise and Ultra plans priced by the number of producers served.
• Agraas is another paid farm software option for Android, iOS and web.
• Farmcont is an option for readers who want to request a free demonstration of an agro accounting platform.
• EasyFarm is an Android and Windows option for readers considering a paid product without a free plan or trial.
• Traction Ag may suit US farms seeking bank and card sync, cash-based accounting reports, Schedule F and 1099s; its Basic plan is $95 a month and it offers a free trial.
• FarmRaise Tracks may suit users seeking bank and card imports, invoicing and Schedule F support; its yearly Premium plan is $36 a year and it offers a free trial.

Verdict

CropBook is a good match for Alberta and Saskatchewan grain growers who want no-subscription bookkeeping, CRA-oriented classification and accountant-ready exports. Its practical advantage is turning receipts and grain tickets into organized farm records; look elsewhere if you need tax filing or an Android app today.