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Collavate
What it is
Collavate is a document review and approval solution built on Google Workspace, with workflows and AI for teams managing document sign-off. Users can request approval on the original document, avoiding a separate copy. Approval can move in sequence, in parallel, or across teams, and document permissions adjust at each stage for external collaborators. Existing documents can be made into templates, with a company seal added automatically after approval. A post linked to each approval can hold messages, mentions, reactions, and attachments. For Workspace administrators, Collavate can import a directory and move submitted documents to an admin-owned Google Drive folder. Listed integrations include Google Drive, Google Docs, Google Sheets, Google Chat, and Slack. Collavate says its AI uses Google’s Gemini model and does not train on customer data. Basic is $0.00 per free, with tokens purchased as needed; Business is $300.00 per month with a 12-month commitment. A 30-day free trial does not require a credit card.
For and against
For
- Approvals can run sequentially, in parallel, or across teams.
- Permissions adjust automatically at each approval stage.
- Approval posts support mentions, reactions, and attachments.
- A 30-day trial requires no credit card.
Against
- No free plan is listed.
- Business requires a 12-month commitment.
- Token use varies with attachments, reviewers, and workflow actions.
The verdict
Collavate combines document approvals, communication, and Workspace administration in one workflow. Consider its token usage and Business commitment when evaluating the plans.
Who it suits
It suits teams that need document approvals within Google Workspace, including workflows involving external collaborators. Workspace administrators and teams using templates or company seals may also find its tools relevant.
Plans and prices
Basic
No monthly fee · buy tokens as needed · Google Docs extension approval · linear or parallel approval
Read 7 Oct 2026 · collavate.com
Business
SLA coverage for up to 200 users · 6,000 tokens per month · online 1:1 onboarding
Read 7 Oct 2026 · collavate.com
Enterprise
Premium onboarding · priority support · API integration + full feature access
Read 7 Oct 2026 · collavate.com
On the record
- AI
- Collavate says its AI uses Google’s Gemini model and does not train on customer data.collavate.com · read 7 Oct 2026
- Approval options
- Approval workflows support sequential, parallel, and cross-team approvals.collavate.com · read 7 Oct 2026
- Communication
- Approval-related communications can be recorded in a post linked to each approval, with mentions, reactions, and attachments.collavate.com · read 7 Oct 2026
- Enterprise deployment
- The pricing page says dedicated-server or GCP-based deployment is available for Enterprise customers and above.collavate.com · read 7 Oct 2026
- External collaboration
- The service automatically adjusts document permissions at each approval stage for external collaboration.collavate.com · read 7 Oct 2026
- Google Workspace administration
- Collavate can import a Google Workspace directory with one click and move submitted documents to an admin-owned Google Drive folder.collavate.com · read 7 Oct 2026
- Integrations
- The product lists Google Drive, Google Docs, Google Sheets, Google Chat, and Slack integrations.collavate.com · read 7 Oct 2026
- Intended users
- The company describes Collavate as serving teams of all sizes and says more than 20,000 organizations have used it.collavate.com · read 7 Oct 2026
- Product
- Collavate is a document review and approval solution built on Google Workspace, combining approval workflows with AI.collavate.com · read 7 Oct 2026
- Security
- The homepage displays GDPR, CCPA, and CASA security or privacy badges.collavate.com · read 7 Oct 2026
- Templates and seals
- Users can turn existing documents into templates and automatically append a company seal after approval.collavate.com · read 7 Oct 2026
- Token usage
- Token use varies with attachments, reviewer count, and workflow actions; the pricing FAQ says a typical approval request uses around 10 tokens on average.collavate.com · read 7 Oct 2026
- Trial
- The site offers a 30-day free trial without requiring a credit card.collavate.com · read 7 Oct 2026
- Workflow
- Users can request approval directly on the original document without duplicating files.collavate.com · read 7 Oct 2026
