Clockify

Clockify is a time-tracking and project tool with a timer, timesheets, calendar, automatic tracker, kiosk, reports, invoicing, expenses, approvals, rates, and projects. It supports billable time, project tracking, offline tracking, and data export. Team features include member and role management, permissions, approvals, and manager roles. The free plan allows unlimited time tracking for up to five users. Its free automatic tracker records apps and websites, with activity visible only to the individual user. Access is available on Windows, Mac, Linux, Chrome, Firefox, Edge, Android, and iOS. Integrations include Outlook, Google Calendar, Asana, Trello, Jira, ClickUp, Salesforce, and more than 80 web apps. Paid plans start at $3.99/user/mo (annual), and Clockify advertises a seven-day trial. Enterprise adds single sign-on, a custom subdomain, SCIM provisioning, account controls, and audit logs. Clockify says subscriptions can be canceled anytime and that support is available 24 hours a day, including holidays.

Clockify combines time tracking with project, billing, and team administration tools. The free tier covers up to five users; larger teams can review the paid plan options.

Clockify can suit individuals or teams that need time records alongside project tracking, billing, and reporting tools. Its free tier is limited to teams of up to five users.

Overview

Clockify is a time-tracking and project-work platform for freelancers and teams that need to connect recorded hours with billing and team workflows. Its strongest case is a small group that wants unlimited time tracking without a subscription, then can add paid controls as its needs grow.

Beyond timers and timesheets, Clockify includes calendars, automatic tracking, kiosk access, reports, invoicing, expenses, approvals, rates, and projects. It supports offline tracking and lets teams manage members, roles, permissions, and approvals. Its 80-plus web app integrations include Outlook, Google Calendar, Asana, Trello, Jira, ClickUp, and Salesforce. The free auto tracker records apps and websites, but only the individual user can see that activity.

Clockify is a product of CAKE.com Inc., a company founded in 2017 and headquartered in Palo Alto, California. Clockify says it is trusted by more than 7 million users in companies worldwide.

Key features

Tracking, projects, and billing

Users can record hours with a timer or timesheet, and continue tracking offline. Project tracking and billable time make Clockify more useful than a basic personal timer for teams that need to connect work with client charges. Reports and data export help turn those records into material for review and sharing.

Invoicing, expenses, and rates extend that workflow, but the relevant features are split across paid plans. That makes Clockify flexible for teams that want to add capabilities selectively, though a team needing a broader billing and administration setup should compare the plan tiers rather than assume the free service covers the whole workflow.

Team administration and controls

Clockify supports member and role management, permissions, and approvals. Paid tiers add controls aimed at distinct needs: Standard adds timesheet approval and a manager role, while Enterprise includes single sign-on, custom subdomains, SCIM provisioning, account control, and audit logs. The structure gives growing organizations a route to stronger oversight, while the lower tiers may be enough for teams that only need to capture and export time.

Support is available 24 hours a day, every day, including holidays, and Clockify says it is handled entirely by people.

Pricing

Clockify uses a freemium model. The free plan costs nothing and supports up to five users with unlimited time tracking, making it a practical starting point for a small team. Its cap means a growing group will need to budget for paid seats.

• Basic: $3.99 a month, billed annually. Adds administration, kiosk, billable rates, export and data sharing, and project templates. Every active or invited user takes a paid seat; deactivated users do not. This is the entry paid tier for teams needing basic administration and rates.
• Standard: $5.49 a month, billed annually. Adds time off, invoicing, timesheet approval, a manager role, and task rates. It suits teams that need a more formal approval and billing workflow.
• Pro: $7.99 a month, billed annually. Adds scheduling, forecasting, labor cost and profit tracking, budgets and estimates, and expenses. Teams planning and monitoring project economics have the clearest reason to step up to this tier.
• Enterprise: $11.99 a month, billed annually. Adds single sign-on, a custom subdomain, SCIM provisioning, account control, and audit logs. It is the tier for organizations that need these security and account controls.

All four main paid plans count each active or invited user as a paid seat, so invitations affect the bill even before those people become active; deactivated users do not occupy paid seats. The listed prices are annual-billing rates. Clockify advertises a 7-day trial and says subscriptions can be canceled anytime.

Kiosk-only plans are separately priced annually: Kiosk Basic is $0.79 a month, Kiosk Standard is $1.19 a month, Kiosk Pro is $1.59 a month, and Kiosk Enterprise is $2.39 a month. They provide limited seats and kiosk-only access, so they are not substitutes for the full plans when staff need broader Clockify access. Productivity Suite costs $12.99 a month, billed annually at $12.99 per seat/month; it bundles Enterprise features but excludes data regions.

Platforms

Clockify offers access on Android, iOS, Windows, Mac, Linux, Chrome, Firefox, and Edge. Mobile apps and desktop apps are supported, as is offline tracking. The broad platform coverage helps distributed teams keep a common time record across devices, though the feature set is oriented around tracking and work administration rather than a single-device personal log.

Who it's for

Clockify is a strong fit for freelancers and small teams that want to start with unlimited time tracking, then add billing, approvals, scheduling, or enterprise controls when those needs arise. The five-user free cap is useful for a small group, and the seat rules make it important to account for invited users when moving to a paid tier.

It is less compelling for someone who only wants a personal time log and has no need for projects or team workflows, or for a larger organization unwilling to pay for each active or invited user. Teams needing Enterprise controls should also weigh the higher annual-billing tier against the narrower lower plans.

Pros and cons

• Pros: Unlimited tracking for up to five free users gives a small team meaningful room to start without a subscription.
• Pros: Project tracking, billable time, reports, export, invoicing, and expenses can connect time records to project and billing work across paid tiers.
• Pros: A wide range of integrations and access across desktop, mobile, and browsers suit teams using different tools and devices.
• Cons: The free tier stops at five users, and each active or invited user occupies a paid seat on the main paid plans.
• Cons: Key workflows are tiered: approvals and invoicing start at Standard, while scheduling and expenses require Pro.
• Cons: Kiosk plans are limited-seat and kiosk-only, so their lower prices do not provide the full product experience.

Alternatives

Harvest is worth considering for an individual freelancer who wants a free plan limited to one seat and two projects rather than Clockify's five-user allowance.

TimeCamp offers a free plan with unlimited users and projects, a better fit when team size or project count matters more than Clockify's broader paid feature ladder.

actiTIME is another freemium time-tracking option, with a free plan for three users.

Jibble has a free plan for unlimited users, with two geofences and one work schedule; it may suit a team for which those limits are the relevant tradeoff against Clockify's five-user cap.

Toggl Track is another freemium time-tracking option with a free plan for a limited number of users.

aTimeLogger offers a free tier with one-tap tracking, pause and resume, widgets, wearable support, and shortcuts for Siri or Tasker, making it an option for readers focused on personal time logging.

Beebole has a free plan for up to five users and an Essential plan at €9 a month, billed annually, for readers comparing another small-team option.

Everhour offers a free plan for up to five seats and a Team plan at $10 a month with a five-seat minimum.

For broader comparisons, see Time Tracking Software, Time and Expense Software, and Employee Time Tracking Software.

Verdict

Clockify is a sensible choice for small teams that want unlimited free time tracking and a clear path to project billing and team administration. Its breadth and platform coverage are strengths, but the five-user cap and per-seat paid plans make team growth the central cost consideration. Choose it if you value starting small and adding capabilities by tier; look elsewhere if you need a free plan for a larger team or only want a lightweight personal logger.