Checkvist

Checkvist is a keyboard-first outliner and online task manager built around lists. Lists support unlimited hierarchy, with tools for Markdown, code, tables, bulk operations, sorting, backlinks, and keyboard shortcuts. Tasks can carry tags, due dates, notes, assignees, attachments, priorities, and progress counters. Lists can be shared privately or publicly with read-only or write access, password protection, expiration times, and task assignment. The service lists integrations including Zapier, Dropbox, Google Calendar sync, Jira, YouTrack, Slack, browser extensions, and an Open API. Its mobile experience is a progressive web app for iOS and Android that syncs and works offline. A Web Clipper collects tasks, bookmarks, and notes from web pages and services including Gmail, Zendesk, Jira, and GitHub. The free plan includes unlimited hierarchical lists and collaboration. PRO costs $3.90/user/mo, billed at $39/year, and adds features such as 2 GB of file storage, task assignment, repeating tasks, calendar synchronization, and MCP access for AI assistants. A 14-day PRO trial is available without a credit card.

Checkvist offers deep list structure alongside task management, sharing, and integrations. The free plan covers core list work, while PRO adds features such as task assignment and file storage.

Checkvist suits people who organize tasks and ideas in nested lists, especially those who prefer keyboard-based editing. Its sharing, assignment, integrations, and offline mobile access may also suit collaborative teams.

Checkvist is an online outliner and task manager centered on nested lists and keyboard-driven editing. It is best suited to people who plan by breaking work into levels and want to manage those tasks in shared lists. Its free plan supports serious list work, but file storage, recurring tasks, and some collaboration tools require PRO.

Overview

Checkvist lets lists grow through unlimited hierarchy, then offers focus and hoist, expand-to-level, search, and filtering to navigate them. Options to hide completed items and future tasks help keep attention on current work. This structure rewards users who naturally decompose plans into nested items; those who need a more prescriptive project workflow may prefer another format.

The editor combines keyboard shortcuts with Markdown, code, tables, bulk operations, sorting, and backlinks. Lists support real-time collaboration and can be shared with read or write access, password protection, expiration times, and task assignment. OPML, plain text, Markdown, and rich-text exports make it possible to move outline content elsewhere.

Key features

Tasks can hold tags, due dates, notes, priorities, assignees, attachments, and progress counters. That range keeps practical task context close to the outline, although attachments and task assignment are PRO features. Repeating tasks are also reserved for PRO, a meaningful limitation for people managing recurring routines on the free plan.

Integrations include Zapier, Dropbox, Google Calendar sync, Jira, YouTrack, Slack, browser extensions, and an Open API. The Web Clipper can collect tasks, bookmarks, and notes from web pages and services including Gmail, Zendesk, Jira, and GitHub. PRO adds an MCP server that lets AI assistants read and search lists and manage items; users who do not need that connection can stay on Free.

Checkvist's mobile experience is a progressive web app for iOS and Android, with list syncing and offline use. That is useful for continuing to work away from a connection, though the mobile offering is a web app rather than a separately listed native app. The company says it does not use tracking tools on its website or in user accounts and does not sell personal data. User, list, and history database data is stored on dedicated servers in Germany; attachments and backups are stored in AWS Ireland. Inactive non-PRO user data is removed after a year of inactivity following two email warnings.

Pricing

The free plan costs nothing, billed forever. It includes unlimited hierarchical lists, unlimited sharing and collaboration, tasks added by email, Markdown, notes, due dates, tags, the mobile offline web app, browser extensions, and the Open API. It is a substantial starting point for individuals or collaborators who can do without file storage, assignment, repeating tasks, and PRO integrations.

PRO costs $3.90 a month, billed $39/year per person. It adds 2 GB of file storage, task assignment, repeating tasks, Google Calendar synchronization, Slack save, the MCP server, advanced sharing, and 30-day and Dropbox backups. At the listed annual billing, it is the relevant upgrade for users who need those task and sharing capabilities; the per-person charge matters when several collaborators need accounts.

PRO team costs $6.90 a month, billed $69/year per person, and is marked “COMING SOON.” Its planned features are centralized data ownership, user management, group access rights, spaces, and priority support. The free 14-day trial includes all PRO features, requires no credit card, and downgrades the account to Free afterward.

Platforms

Checkvist is available on the web, Android and iOS through its mobile progressive web app, browser extensions, and API. Offline access is supported on mobile, and the editor supports Markdown.

Who it's for

Choose Checkvist if your work fits expandable lists and you want task details, collaborative sharing, and offline mobile access in one service. It is especially practical for users who want to begin on a free plan and upgrade only when assignment, attachments, recurring tasks, or advanced sharing become necessary. Look elsewhere if your work depends on a board-based workflow or you need PRO capabilities without a per-person subscription.

Pros and cons

• Pros: Unlimited hierarchical lists and sharing on Free give individuals and groups room to build substantial workflows without a subscription.
• Pros: Keyboard editing, multiple navigation controls, and rich task details support both fast capture and structured planning.
• Pros: Offline mobile use, exports in four formats, and a broad integration set make lists more flexible across devices and services.
• Cons: Attachments, assignment, recurring tasks, and MCP access require PRO, so the free plan cannot cover every task workflow.
• Cons: PRO is priced per person and billed annually at $39/year, which can add up for larger groups.
• Cons: PRO team is marked “COMING SOON,” so its centralized ownership and group administration are not a current choice.

Alternatives

Dynalist is worth considering if you want an outliner with apps across Android, iOS, Linux, macOS, Windows, and the web; its free plan includes unlimited items and documents, while Pro is $9.99 a month.

Indenta is a free alternative for readers who want an outliner across mobile and desktop platforms, with a personal-project maker behind it.

Legend is an option for readers whose preferred platform mix includes mobile, desktop, and web; its free plan includes 10 Panes and unlimited documents and items.

Logseq suits readers looking for a free tool for personal use across mobile, desktop, and web platforms.

Workflowy may fit readers who want an outliner available across mobile, desktop, and web, but its Basic plan limits users to 100 nodes per month and 100 MB of file uploads.

Zavala is a free option for readers who use Apple platforms, including Mac, iPhone, and iPad.

outl is a free, MIT-licensed alternative with no paid tier and support across mobile, desktop, and self-hosted platforms.

Tine is another free alternative for readers seeking an outliner across mobile, desktop, and web platforms.

Browse more options in Outliner Software, Outlining Software, and To-do list apps.

Verdict

Checkvist is a strong choice for people who think in nested lists and want collaboration, task context, and offline mobile access without paying to get started. Its clearest advantage is the combination of unlimited hierarchy and a capable free plan; its main drawback is that attachments, assignments, repeating tasks, and AI-assistant access sit behind a per-person PRO subscription. Choose it for flexible list-centered work, and look elsewhere if your workflow depends on a different project structure or needs those paid features at no cost.