Viima

Viima is idea management software for gathering submissions, developing them, prioritizing them, and moving selected ideas toward implementation. Organizations can collect ideas from employees, customers, suppliers, and other stakeholders. Teams can manage submissions in bubble, list, or Kanban views, configure processes for their boards, and define evaluation metrics to help prioritize ideas. Boards can also be embedded in intranets or other websites. Viima is available in web browsers and native iOS and Android apps. The Free plan supports up to 10 users and one board. Basic costs $79 a month and includes 10 users and two boards; Pro costs $499 a month and includes 100 users, up to 15 boards, and 10 workflow automations per board. Advanced has no listed price and includes unlimited boards and workflow automations, plus REST API access. Sign-ups begin with a 14-day Pro trial without a credit card, then move to the free plan. Prices exclude VAT, and annual plan prices are monthly amounts billed annually. Viima was founded in 2013 and is headquartered in Espoo, Finland.

Viima combines idea intake with configurable board processes and evaluation criteria. The free tier is limited in users and boards, while automation and API features sit in paid or Advanced plans.

Viima suits organizations that want to collect ideas from employees and outside stakeholders, then evaluate and manage them through a defined process. Its plan descriptions position Basic for trying structured innovation, Pro for SMEs, and Advanced for organization-wide innovation.

Viima is a structured idea-management platform for collecting submissions, evaluating them, and moving the strongest concepts toward implementation. It suits organizations that need configurable boards and measurable prioritization across employees and outside stakeholders. The main trade-off is a sharply limited free workspace before paid plans add scale and automation.

Overview

Viima treats innovation as a pipeline rather than a suggestion box. Employees, customers, suppliers, and other stakeholders can submit ideas, which teams can refine, compare, and prioritize. Bubble, list, and Kanban views offer different ways to inspect the queue, while voting, scoring, duplicate detection, and evaluation workflows help turn a large intake into decisions.

Boards support configurable innovation processes and user-defined evaluation metrics. That makes the product adaptable to different review models, but it also means administrators must design the process and criteria themselves. Boards can be embedded in an intranet or another website, extending participation beyond a standalone portal.

Key features

• Multi-source collection: Gather ideas from internal and external stakeholder groups, useful for open innovation programs as well as employee initiatives.
• Visual board management: Bubble, list, and Kanban views let teams switch between high-level comparison and workflow-oriented tracking.
• Configurable evaluation: Define metrics, voting, and scoring to rank ideas against the criteria that matter to a particular program.
• Process controls: Board-level access permissions and configurable processes help separate audiences and stages. Basic includes single sign-on options for Microsoft, Google, and social accounts.
• Automation and integrations: Pro supplies 10 workflow automations per board and connects with Jira and Microsoft Teams. Advanced removes the automation ceiling and adds the REST API.
• Mobile access: Native iOS and Android apps complement browser access, while the API supports deeper integration on Advanced.

Pricing

Viima uses a freemium model. Every signup begins with a 14-day Pro trial without a credit card; afterward, the account drops to Free unless upgraded. Listed prices exclude VAT. Annual figures are monthly amounts billed annually, and Basic can also be paid monthly.

Free is appropriate for a small pilot, but one board and 10 users constrain any growing program. Basic fits teams trying structured innovation and adds formal evaluation, yet still limits board count and included seats. Pro is aimed at SMEs that need integrations, custom fields, and automation; its price is a substantial step up. Advanced is the organizational option when unlimited boards, API access, and managed support justify custom pricing. All customers receive the help center, while technical support and a dedicated Customer Success Manager are plan-dependent.

Platforms

Viima runs on the web and offers native iOS and Android apps. An API is available on Advanced, allowing organizations to connect the platform to other systems without treating browser or mobile access as the only entry points.

Who it's for

Choose Viima when innovation needs a repeatable intake and review framework spanning multiple stakeholder groups. Basic suits a small team formalizing its first process; Pro suits SMEs coordinating several boards and integrations; Advanced suits organization-wide programs with large user populations, unlimited boards, automation, and API requirements. It is less suitable for a casual suggestion channel that will remain within the Free plan’s single-board ceiling.

Pros and cons

Pros

• Configurable metrics, voting, and scoring support defensible prioritization instead of a single fixed ranking method.
• Employees, customers, suppliers, and other stakeholders can contribute to the same broader innovation program.
• Kanban, list, and bubble views, plus embedding, make the boards usable in different participation and review contexts.
• Pro integrations and Advanced API access connect idea work with operational systems.

Cons

• The Free plan allows only 10 users and one board, limiting it to pilots or very small groups.
• Moving to Pro costs $499 a month, a major increase for teams that outgrow Basic’s two boards.
• Automation is capped at 10 workflows per board on Pro and unlimited only on custom-priced Advanced.
• Additional users cost €7/mo on Basic and Pro, so expanding participation adds an ongoing seat charge.

Alternatives

Idea Management Software is the broader category for comparing tools. Pick Ideanote instead if you need a freemium option with self-hosted deployment and no trial requirement. Orchidea is an alternative for teams wanting up to 15 members and AI-credit allowances on its free plan. Choose IdeaGist if its cross-platform coverage and 100 monthly Gist Points match your usage.

Brightidea suits buyers who prefer a paid model with a $99-per-month Memo Team Site and unlimited memo contributors and evaluators. Axon Ivy Ideation Management Platform is another paid option with a free trial. GI2MO is a free alternative with web, iOS, self-hosted, and Windows platforms.

Consider ITONICS Ideation when a free trial and a Core plan with unlimited viewing users and 10 full users fit your rollout. KaiNexus is a paid alternative offering a preconfigured Fundamentals edition for smaller teams and single sites, plus an enterprise edition.

Verdict

Viima is a strong choice for teams that need configurable evaluation, broad idea participation, and a path from pilot to organization-wide governance. Choose it for measurable, board-based innovation processes and integrations; look elsewhere if you need a generous free workspace or want to avoid the steep jump to Pro and custom-priced Advanced.