SteepleMate Church Check-In

SteepleMate Church Check-In is part of a church management platform for people, finance, communications, preaching, and academics. Its people tools include child and event check-in, prayer and fasting check-in, attendance tracking, attendance reports, badge printing, and family linking. Role-based access and granular permissions help govern group communication and visibility.

The free plan includes basic people management and communication, a church directory, prayer network, web kiosk, and optional online giving. Advanced attendance, group management, and finance are Pro-only. SteepleMate Pro costs $69.99 per month and includes People, Finance, Reach, Preach, Academics, unlimited users, and mobile apps. Finance features cover online, text, and QR giving, donation tracking, reporting, campaigns, pledges, and disbursements. QuickBooks Online can receive online and in-person gifts automatically in real time, with fund-to-account mapping and multi-account management. The service is available on Android, iOS, and the web. The company says plans include data security and churches receive a dedicated account manager and unlimited support by phone, email, or screen share.

SteepleMate combines church check-in with wider administrative functions, with a free starting tier and a broader Pro plan. Churches should compare the free plan’s limits with their needs for attendance, finance, and mobile apps.

It suits churches looking for check-in and attendance tools alongside broader people, finance, and communication management. The free plan is presented for small churches getting started and growing ministries evaluating tools.

SteepleMate Church Check-In is a church-management platform with check-in tools alongside people, finance, communications, preaching, and academic functions. It suits churches that want participation records connected to wider administration, especially those ready to use its Pro plan. The free tier is a low-risk start, but advanced attendance and finance sit behind a $69.99 monthly subscription.

Overview

Check-in spans children, events, prayer, and fasting, with attendance tracking and reports for following participation. Badge printing and family linking make the check-in workflow more useful to churches handling households and wanting an identifiable record of arrivals. That breadth favors ministries coordinating several activities; a church seeking only a simple check-in tool may find the broader platform more than it needs.

Role-based access and granular permissions give administrators control over group visibility and communication. The provider also offers a dedicated account manager and unlimited phone, email, or screen-share support at no cost, a meaningful help option for churches adopting software across different roles.

Key features

People, check-in, and communications

The Free plan provides basic people management and communication, a reasonable place for a small church or growing ministry to begin. Advanced attendance and group management are Pro-only, so organizations that need more detailed participation or group workflows should expect to upgrade. Pro adds mass texting, email, scheduled announcements, and in-app messaging, giving churches several ways to reach members from the same system.

Giving and finance

Finance tools cover online, text, and QR giving, donation records and reports, campaigns, pledges, and disbursements. QuickBooks Online can receive online and in-person gifts automatically in real time, with fund-to-account mapping and support for multiple accounts. This makes Pro more compelling for churches that want giving and finance administration together, though payment costs add to the subscription: card transactions are 2.99% + $0.30 each, and ACH transfers cost $0.50 per transaction.

Every plan includes full data security; Pro also describes secure cloud access and enterprise-grade security. Pro includes mobile apps and unlimited users, so its monthly price does not rise with each additional user under the plan terms.

Pricing

SteepleMate uses a freemium model. The free plan is free and includes a church directory, prayer network, web kiosk, and optional online giving. It omits advanced attendance, group management, and finance, making it best for churches starting out with basic people tools rather than teams that need the complete check-in and administrative offering.

SteepleMate Pro costs $69.99 a month, billed monthly. It includes everything in Free, plus People, Finance, Reach, Preach, Academics, and unlimited users. This is the plan for churches that need the advanced tools, mobile apps, or integrated finance features; churches using online or in-person giving should also budget for processing fees.

Several licenses are sold separately at $12.99 a month, billed per device: Billboard License covers scheduled service announcements, event promotions, and messages; Marquee License provides a prayer feed and church announcements; Kiosk License supplies a portable kiosk for walk-up interactions. These suit churches adding a particular display or kiosk function without changing the scope of their main plan. System Art Customization is $99.99, paid once charge for branding the web portal, church website, and online kiosks with church artwork and logo. Secured Custom Domain costs $199.99 a year and includes RSA 2048-bit SSL certificates.

Platforms

SteepleMate is available on Android, iOS, and the web. Pro includes mobile apps, while the free plan includes a web kiosk.

Who it's for

SteepleMate is a strong fit for churches that want child and event check-in, prayer or fasting participation, attendance records, communications, and financial administration under one platform. Small churches can start with its free directory and prayer tools, then move to Pro when advanced attendance, group management, finance, or mobile apps become necessary. A church that only needs a basic check-in process should weigh the $69.99 monthly Pro price against the narrower job it needs done.

Pros and cons

• Pro: Check-in covers children, events, prayer, and fasting, with family linking and badge printing supporting church arrival workflows.
• Pro: Pro combines communications and giving tools with QuickBooks Online gift transfers and fund-to-account mapping.
• Pro: Unlimited users, a dedicated account manager, and unlimited support by phone, email, or screen share give churches room to involve staff without per-user plan limits and access ongoing help.
• Con: Advanced attendance, group management, and finance are excluded from Free, so churches needing those functions must move to the $69.99 monthly plan.
• Con: Card and ACH processing fees apply to transactions, adding costs for churches that collect gifts through the platform.
• Con: Billboard, Marquee, and Kiosk licenses are priced per device, which matters for churches deploying them on multiple devices.

Alternatives

Church Check-In Software is the broader category to explore when comparing check-in options. Connection Card Pro Check-Ins is worth considering for churches wanting a free plan with a stated allowance of 250 contacts, three admin users, 1 GB of storage, and 1,000 emails per month. Subsplash Church App may suit a church focused on giving that wants a $0 Subsplash Giving plan, with card and ACH processing fees applying. Church Central Cloud offers a free tier capped at 10 members, one branch, 500 one-time emails, and 2 GB of storage. Churchease is another freemium church-management option to compare. Gracely offers a free plan with unlimited members, up to two admins, and up to 10 emails per month. Planning Center separates free tools across plans including Calendar for one room, People with unlimited database and reporting, and Services for five team members. TimelyChurch offers a Free Forever tier for up to 100 people and 500 MB of storage. B1 Checkin is a free option to compare for churches looking for a check-in-focused service with no tiers or per-member pricing.

Verdict

Choose SteepleMate if your church wants check-in connected to attendance, communications, and finance, and unlimited users on one Pro subscription. Its strongest case is that administrative range; the main reason to look elsewhere is cost when advanced attendance or finance would be more than your church needs.