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PurchaseFlow
What it is
PurchaseFlow is a web and API operating platform for multi-site purchasing, finance, stock, expenses and compliance. Its purchasing workflow handles multi-supplier baskets, requisitions, approvals, purchase orders and budget checks when requests are made. Invoice Intelligence verifies invoice fields, performs three-way matching, and checks for fraud, duplicates and calculation errors. Inventory counts, stock values and predictive ordering connect stock activity with purchasing and site usage. Staff expenses, emailed receipts and mileage claims follow the same approval and finance controls. Supplier Management covers onboarding, agreements, performance scoring and rebate tracking through a supplier portal. Reports show spending by site, supplier, category, cost code and project, with audit-ready exports. The service names Xero, Sage and NetSuite, plus an open API and accounting and ERP integrations. PurchaseFlow says it is UK-hosted on AWS, GDPR compliant and Cyber Essentials certified, with SSO, SAML and audit logging. Support includes in-app and email help; larger deployments receive a named success manager.
For and against
For
- Handles multi-supplier purchasing workflows
- Checks invoices for duplicates and fraud
- Connects inventory with purchasing activity
- Includes supplier onboarding and rebate tracking
- Provides audit-ready financial exports
Against
- Pricing is available only on request
- No free trial is listed
- Paid pilots are offered before rollout
The verdict
PurchaseFlow brings purchasing, invoice review, inventory, expenses and reporting into one platform for multi-site operations. Its Startup Program offers the first two sites free for 12 months, with application required.
Who it suits
It suits multi-site operators in food service, education, construction, healthcare, facilities and retail. Finance, procurement, operations and IT teams can use its connected workflows.
Plans and prices
Startup Program
Early-stage operators with 1–4 sites · first two sites only · full platform access
Read 14 Oct 2026 · purchase-flow.co.uk
Standard plans
Bespoke quote · no setup fee on standard plans · paid pilot available
Read 14 Oct 2026 · purchase-flow.co.uk
On the record
- Additional integrations
- QuickBooks Online, Sage products, Microsoft Dynamics 365 Business Central, SAP Business One and NetSuite are available on request subject to project requirements.purchase-flow.co.uk · read 14 Oct 2026
- API
- The integrations page describes a RESTful API for connecting multiple systems and bespoke platforms.purchase-flow.co.uk · read 14 Oct 2026
- API security
- The feature brochure lists API security with authentication and data-protection controls.purchase-flow.co.uk · read 14 Oct 2026
- Budgeting
- Budgeting and forecasting provides rolling forecasts, allocations and variance tracking against committed spend.purchase-flow.co.uk · read 14 Oct 2026
- Buying workflow
- The platform supports multi-supplier baskets, requisitions, approvals, purchase orders and budget checks at the time of request.purchase-flow.co.uk · read 2 Oct 2026
- Carbon tracking
- Carbon Tracking attributes Scope 1–3 emissions to product lines using DEFRA 2025 factors and provides rollups and exports.purchase-flow.co.uk · read 14 Oct 2026
- Company business classification
- Companies House lists business and domestic software development under SIC 62012.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company founding
- Companies House records incorporation on 24 July 2023.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company headquarters
- The registered office is 86–90 Paul Street, London, England, EC2A 4NE.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company legal name
- The registered company is PURCHASE FLOW LTD, company number 15023524, an active private limited company.find-and-update.company-information.service.gov.uk · read 14 Oct 2026
- Company security details
- The About page describes hosting on AWS UK, Cyber Essentials Plus, GDPR alignment, single-tenant hosting where it matters and audit logging.purchase-flow.co.uk · read 2 Oct 2026
- Company size
- LinkedIn lists Purchaseflow as privately held with 2–10 employees.linkedin.com · read 14 Oct 2026
- Credit notes
- PurchaseFlow can draft credit notes automatically when invoice discrepancies are detected.purchase-flow.co.uk · read 14 Oct 2026
- Documentation
- Publicly accessible material consists of marketing pages, FAQs, feature pages, blog posts and brochures; no public developer reference or SDK page was identified.purchase-flow.co.uk · read 14 Oct 2026
- Expenses
- Expenses and mileage claims use the same approval flow and audit trail as purchasing.purchase-flow.co.uk · read 14 Oct 2026
- Financial reporting
- Financial reporting provides audit-ready exports and spend cuts by site, supplier, category, cost code and project.purchase-flow.co.uk · read 14 Oct 2026
- Hosting
- PurchaseFlow states that it is cloud-based and hosted on Amazon Web Services in the UK.purchase-flow.co.uk · read 14 Oct 2026
- Independent company profile
- Crunchbase describes PurchaseFlow as an active private London company with 1–10 employees making cloud procurement and purchase-to-pay software.crunchbase.com · read 14 Oct 2026
