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PaintWiser
What it is
PaintWiser is estimating, booking, invoicing, and customer-pipeline software for painting contractors. Its estimate builder calculates surface area, labor hours, paint gallons, and job prices from room measurements and the contractor’s own rates, paint systems, and target margin. Exterior estimates use area measured from a map, linear feet for eaves and trim, and separate counts of doors and windows. Contractors can send branded PDF proposals by email or text, include optional add-ons, and receive customer approval online. Approved estimates can become invoices, with deposits and partial payments tracked against the job balance. A pipeline connects customers, properties, quotes, jobs, and invoices, while recording lead sources and follow-up reminders. Customers can book available estimate slots through a branded link; a code confirms a booking before it becomes a lead. The free plan allows 20 quotes per month and requires an upgrade before quote 21. Solo costs $19 a month and Crew costs $49 a month. The app runs in a browser and can be installed from it on Android and desktop, or added to the Home Screen on iPhone and iPad.
For and against
For
- Estimates use contractor-specific rates and target margins.
- Branded PDF quotes support online customer approval.
- Deposits and partial payments are tracked against balances.
- Offline measurements, pricing, rooms, and photos sync later.
- Crew supports estimator access to assigned customers and jobs.
Against
- Free plan is limited to 20 quotes per month.
- No free trial is listed.
- Invoicing stays with administrators on the Crew plan.
The verdict
PaintWiser connects estimating, booking, and billing tasks for painting contractors, with offline entry and later syncing. The free quote cap and administrator-only invoicing for Crew are important plan limits to weigh.
Who it suits
It suits painting contractors who want estimating, customer follow-up, booking, and invoicing tools in one pipeline. Crew is an option for teams needing assigned customer and job access for estimators.
Plans and prices
Free
1 user · 20 quotes per month · Scheduling & calendar · Invoicing
Read 30 Sep 2026 · paintwiser.com
Solo
1 user · Unlimited quotes · Online booking link · Scheduling & calendar
Read 30 Sep 2026 · paintwiser.com
Crew
5 users (+$12/user) · Unlimited quotes · Online booking link · Scheduling & calendar
Read 30 Sep 2026 · paintwiser.com
On the record
- Booking
- Customers can book available estimate slots through a branded booking link, and bookings are confirmed by code before becoming leads.paintwiser.com · read 30 Sep 2026
- Crew access
- On the Crew plan, estimators see their assigned customers and jobs, while invoicing stays with administrators.paintwiser.com · read 30 Sep 2026
- CRM and leads
- The pipeline connects customers, properties, quotes, jobs and invoices, records lead sources, and provides follow-up reminders.paintwiser.com · read 30 Sep 2026
- Estimating
- It calculates surface area, labor hours, paint gallons and job prices from room measurements and the contractor’s own rates, paint systems and target margin.paintwiser.com · read 30 Sep 2026
- Exterior estimates
- Exterior estimates use area entered from a map measurement, eaves and trim in linear feet, and individually counted doors and windows.paintwiser.com · read 30 Sep 2026
- Free plan limit
- The free plan allows 20 quotes per month; the pricing page says users must upgrade before creating a twenty-first quote, and the limit resets monthly.paintwiser.com · read 30 Sep 2026
- Installation
- PaintWiser runs in a browser and can be installed from it on Android and desktop; on iPhone or iPad, users can add it to the Home Screen.paintwiser.com · read 30 Sep 2026
- Integrations and links
- The booking link can be shared on a business website, Google Business Profile, Instagram bio or quote; the page does not name software integrations.paintwiser.com · read 30 Sep 2026
- Invoicing
- Approved estimates can be turned into invoices, with deposits and partial payments tracked against the job balance.paintwiser.com · read 30 Sep 2026
- Offline use
- After opening the app, users can measure, price, add rooms and take photos without a signal; changes sync when connectivity returns.paintwiser.com · read 30 Sep 2026
- Product
- PaintWiser provides estimating, booking, invoicing and customer pipeline tools for painting contractors.paintwiser.com · read 30 Sep 2026
- Proposals
- Branded PDF quotes can be emailed or texted, include optional add-on items, and support customer approval online.paintwiser.com · read 30 Sep 2026
- Support
- The site invites users to email [email protected] with questions.paintwiser.com · read 30 Sep 2026
