Handoff

Handoff is software for residential construction businesses that handles estimating, project management, and financial administration. It can generate estimates and proposals from scopes, blueprints, job photos, and site walkthroughs; uploaded drawings and files can also provide details such as square footage, quantities, and material lists. Project tools include AI scheduling, daily logs, alerts, photo and file management, client portals, and change orders. Financial workflows support invoicing, payments, milestone-based billing, custom pricing and markup, and consumer financing. Integrations listed include QuickBooks Online, Google Calendar, Magicplan, and Zapier. Estimates, invoices, and payments can sync with QuickBooks Online. The REST API supports webhooks and syncing projects, estimates, proposals, invoices, and contacts, and is available on Scale. Handoff offers web, mobile, and desktop access, including iOS and Android apps. Flex costs $119 a month billed annually and includes 50 AI usage credits per month, one custom pricing catalog, and two users. The page also shows $149. A seven-day free trial does not require a credit card. Other plans include Pro at $239 a month billed annually and Scale at $719 a month billed annually.

Handoff brings estimating, project management, and billing workflows together for residential construction. Flex starts at $119 a month billed annually; compare its included users and credits with your needs.

Handoff suits remodelers, home builders, handyman contractors, fix-and-flippers, and construction trades seeking estimating and project tools. It also supports billing and financial workflows for residential projects.

Handoff connects estimating, job management, and billing for residential construction businesses. It is most compelling for contractors who want those workflows in one system, rather than a standalone proposal app. Its tiered user and AI limits make choosing a plan part of the buying decision.

Overview

Remodelers, home builders, fix-and-flippers, handyman contractors, and construction trades can use Handoff to carry a job from estimating and proposals into project coordination and payment. Estimates can start from scopes, blueprints, job photos, or site walkthroughs; uploaded drawings and files can also be analyzed for square footage, quantities, and material lists. Handoff says its cost data updates daily for every US city and that estimates can be localized to a US project location, a useful fit for contractors pricing work across US markets.

Key features

Estimating and proposals

AI-generated estimates and proposals draw on varied job inputs, while proposal drafting, reusable content, client approvals, and electronic signatures support the steps around preparing and presenting a bid. Flex includes 50 AI usage credits per month, so contractors estimating frequently should compare that allowance with Pro’s unlimited credits before committing.

Project work and billing

AI scheduling, daily logs, project alerts, photo and file management, client portals, and change orders connect proposals to job execution. Invoicing, payments, milestone-based billing, custom pricing and markup, and consumer financing extend the workflow into collections. This range is the central reason to consider Handoff over a proposal-only product; businesses that need only to create and send proposals may not need the broader construction system.

Integrations and API

Handoff names QuickBooks Online, Google Calendar, Magicplan, and Zapier as integrations. Estimates, invoices, and payments can sync with QuickBooks Online, while Zapier connects Handoff to more than 9,000 apps. The documented REST API supports webhooks and syncing projects, estimates, proposals, invoices, and contacts, but API and MCP access are reserved for Scale. That restriction matters to businesses planning custom integrations: the lower-priced plans do not include this route.

Pricing

Handoff has no free plan, but offers a seven-day free trial without requiring a credit card. Its listed prices are annual-billing rates; Pro and Scale also carry a 12-month commitment. Compare the included users and AI allowances with the number of people and estimates your business needs to handle.

• Flex: $119 a month billed annually, with 2 users, 50 AI usage credits per month, and 1 custom pricing catalog. It is the entry point for a small team that can work within a defined monthly AI allowance and single catalog.
• Pro: $239 a month billed annually, with a 12-month commitment, 5 users, unlimited AI usage credits, and unlimited custom pricing catalogs. It suits teams that estimate heavily or need multiple catalogs, but costs more and still caps included users at five.
• Scale: $719 a month billed annually, with a 12-month commitment, AI takeoffs for residential plans up to 5,000 sqft, and API and MCP access. It is aimed at businesses that need those capabilities; the plan’s stated takeoff limit is 5,000 sqft.
• Supplier Platform: custom pricing for AI takeoffs and quotes using supplier SKUs and pricing, delivered into an ERP or quoting system. It is for suppliers seeking that quoting workflow rather than a published fixed-price tier.

All plans include mobile and desktop access, with desktop, iOS, and Android apps identified. Handoff’s pricing comparison also lists real-time support by email, live chat, and phone.

Platforms

Handoff lists Android, iOS, macOS, web, Windows, and API. Its pricing page identifies desktop, iOS, and Android apps, while API access is included with Scale.

Who it's for

Handoff is a strong fit for residential contractors who want estimates, project coordination, and billing linked, particularly when QuickBooks Online sync or US-localized cost data matters. It is less suited to a small operation seeking a free plan, a proposal-only workflow, or API access without moving to Scale.

Pros and cons

• Pro: Estimating, project management, and financial workflows span the job lifecycle, reducing the need to piece together separate tools for those tasks.
• Pro: Multiple estimate inputs and US-city cost updates support bids based on more than a blank template.
• Pro: QuickBooks Online sync covers estimates, invoices, and payments, not just basic contact transfer.
• Con: There is no free plan, and the trial lasts only seven days.
• Con: Flex limits teams to two users, one custom pricing catalog, and 50 monthly AI credits; Pro costs more and requires a 12-month commitment.
• Con: API and MCP access require Scale, a substantial tier jump for businesses that need integration access.

Alternatives

For a proposal-first workflow, Proposify starts at $29 a month billed monthly on Basic, with 10 sends per month, unlimited documents, and a $0.50 per-send overage. It is the more focused choice when proposal sending matters more than construction estimating, project management, and billing.

Proposar is worth considering for buyers who want a free starting tier: its Free plan allows 3 proposals per month and 3 proposal templates, while Starter costs $19 a month billed monthly. For other proposal tools, browse AI Proposal Generators.

AdvisorPitch is another paid alternative with a free trial and Android, iOS, web, and API platforms. Ciela AI and Effie are free alternatives. FirstSlate offers a free plan capped at 5 active projects and 3 clients, with proposals, contracts, invoices, and crew call sheets. Planis AI has a free Explorer tier with a 7-day trial and 50 credits. Propo has a free plan with 3 AI proposals per month and shareable proposal links.

Verdict

Choose Handoff if you are a residential contractor who wants estimating, project coordination, and billing in one construction-focused system, especially with QuickBooks Online sync. Look elsewhere if you need a free option, a simpler proposal-only tool, or API access without paying for Scale.