Biashara ERP

Biashara ERP is cloud-based business software for Kenya and Africa that connects sales, inventory, accounts, procurement, customers, employees, and industry operations. Its modules include POS, inventory, procurement, accounting, CRM and field sales, HR and payroll, projects, documents, and reporting. Accounting tools include double-entry records, automatic journal posting, bank CSV reconciliation, a cashbook, trial balance, and live financial statements. Inventory supports multiple branches, barcode labels, inter-branch transfers, FEFO expiry alerts, and weighted average costing. The maker describes an in-tenant AI Copilot and dashboards for demand forecasting, reorder suggestions, anomaly detection, and risk alerts. Listed payment and tax capabilities include M-Pesa Daraja features and KRA eTIMS-aware checkout. Tailored workflows are listed for retail, pharmacy, hospitality, manufacturing, SACCOs, microfinance, property, and security companies. The service works on smartphones, tablets, and computers, with Android, iOS, web, and API platforms listed. Plans start at 300 KES a month. Eligible new workspaces on entry tiers may start with a 14-day trial; higher tiers may require upfront M-Pesa payment.

Biashara ERP brings business, accounting, inventory, and workforce modules together, with workflows for several sectors in Kenya and Africa. Plans start at 300 KES a month, and trial eligibility depends on workspace tier.

Biashara ERP suits Kenyan shops and SMEs as well as multi-branch retailers, pharmacies, distributors, factories, SACCOs, hotels, and school groups. Its listed industry workflows and accounting and inventory modules may suit organizations managing those operations.

Biashara ERP is cloud-based business software that brings sales, stock, accounting, and staff operations into one system. It suits Kenyan retailers and SMEs that need local payment, tax, or payroll workflows, especially as they expand across branches. Its broad sector coverage is a strength, but plan limits make it important to match the package to the work you need done.

Overview

Biashara ERP connects sales, inventory, procurement, accounts, customers, employees, and industry operations. Its tailored workflows span retail, pharmacies, hospitality, manufacturing, SACCOs, microfinance, property, and security businesses. That range makes it relevant beyond general retail, while the narrower plans mean the full breadth is not included at every price point.

Local operations are a clear focus: integrations include M-Pesa Daraja STK push, Buy Goods till, C2B webhooks, reconciliation queues, and KRA eTIMS-aware checkout. Kenya-based engineering support, demo booking, sales contact, and in-platform chat give businesses local support options.

Key features

The accounting module supports double-entry bookkeeping, automatic journal posting, bank CSV reconciliation, cashbook, trial balance, and live financial statements. Those tools provide a useful financial foundation for businesses that need more than sales totals, although accounts appear only on some higher-priced plans.

Inventory covers multi-branch stock, barcode labels, inter-branch transfers, FEFO expiry alerts, and weighted average costing. This combination is particularly useful for pharmacies managing batches and expiry, and for retailers moving stock between locations. The site also describes an in-tenant AI Copilot, with dashboards for demand forecasting, reorder suggestions, anomaly detection, and risk alerts.

Payroll includes Kenyan PAYE, NSSF, SHIF, and Housing Levy calculations, encrypted PDF payslips, biometric attendance sync, and P9 exports. For employers with local payroll needs, that is a substantive advantage over a system focused only on checkout and stock. Security controls include role-based permissions, branch scoping, approval controls, audit trails, and immutable transaction logs.

SMS options include Africa's Talking, Twilio, and Infobip, but API credentials are rolling out and live SMS sending is coming soon. Businesses that depend on API access or live bulk messaging should account for that limitation.

Pricing

There is no free plan. The listed monthly packages range from single-purpose tools to broad retail and pharmacy systems, so the cheapest price is not necessarily the cheapest way to get the functions a business needs.

• Visionary Trader — 300 KES a month: Products, POS, profit and sales totals, and expenses. A low-cost starting point for a simple seller, but it does not cover the broader accounting, stock, and workforce needs described elsewhere.
• Document Studio — 450 KES a month: Quotations, invoices, a client address book, and PDF/print, with no POS, stock, or CRM. It suits document-led billing, not a shop that needs checkout and inventory.
• Retail Kiosk — 500 KES a month: 2 users, 1 branch, POS, and expenses. Its user and branch caps suit a small counter operation, but leave little room for a team or multi-site growth.
• Chemist Kiosk — 800 KES a month: 2 users, pharmacy suite, batch and expiry tracking, and FEFO dispensing. A focused option for a small chemist; the two-user cap may constrain a larger staff.
• Retail Starter — 1,200 KES a month: Up to 4 users, purchases and suppliers, expense tracking, and stock adjustments. It adds purchasing basics for a small retailer, without the branch and analytics allowances of growth plans.
• Chemist Standard — 1,800 KES a month: Up to 6 users, near-expiry reports, supplier purchases, and customer records. It adds reporting and customer tracking to pharmacy workflows while retaining a modest team limit.
• Retail Growth — 2,500 KES a month: Up to 9 users, 2 branches, CRM, and an analytics dashboard. A more suitable step for a growing retailer that needs customer management and a second site.
• Chemist Professional — 4,200 KES a month: Up to 13 users, 3 branches, accounts, and analytics. It brings financial tools and more room to scale to a multi-branch pharmacy.
• Retail Professional — 4,500 KES a month: Up to 16 users, 3 branches, accounts, and advanced reports. This is the stronger fit for a larger retailer needing deeper reporting and accounting.
• Retail Enterprise — 10,000 KES a month: Unlimited users and branches, HR and Kenya payroll, push integrations, and priority support. It is the clearest fit for a larger operation that needs workforce tools and room to grow without the listed user or branch caps.

Eligible new workspaces on entry tiers can start a 14-day trial; higher tiers may require upfront M-Pesa payment. Trial access therefore depends on the tier, a material distinction for businesses considering the larger packages.

Platforms

The service is cloud-based and works on smartphones, tablets, and computers. Listed platforms are Android, iOS, API, and web, giving teams options across mobile and browser use.

Who it's for

Biashara ERP is best suited to Kenyan shops and SMEs that want local transaction and payroll workflows in the same system as stock and accounting. Its pharmacy-specific packages and FEFO tools make it especially relevant to chemists; multi-branch retailers, distributors, factories, SACCOs, hotels, and school groups may also find its sector coverage useful. A business seeking only quotations and invoices can use Document Studio, while one needing POS and stock should look beyond that package.

Pros and cons

• Pro: Kenyan payment, tax, and payroll workflows address local operating needs, including M-Pesa options, eTIMS-aware checkout, and statutory payroll calculations.
• Pro: Stock tools combine branch transfers, barcode labels, expiry alerts, and weighted average costing, supporting retailers and pharmacies with more demanding inventory.
• Pro: The plan range starts at 300 KES a month and includes purpose-built pharmacy and retail tiers.
• Con: Low-cost tiers are tightly scoped: Document Studio has no POS, stock, or CRM, and Retail Kiosk is limited to 2 users and 1 branch.
• Con: API credentials are still rolling out and live SMS sending is coming soon, limiting businesses that need those capabilities now.
• Con: Trial eligibility is not uniform across tiers, and higher tiers may require upfront payment by M-Pesa.

Alternatives

Retail Accounting Software is a useful starting point for comparing tools focused on that category.

• Oracle Retail Xstore Point-of-Service is another paid option, with Android, iOS, Linux, self-hosted, and Windows platforms.
• Cegid Retail suits readers who want a demo-led evaluation; it has no free plan and uses custom pricing.
• er4u is a paid option with Android, iOS, web, and Windows support; its Startup plan has a 3-user, 1-outlet limit and no free trial.
• Numbris Purchase & Suppliers is worth considering for readers seeking a paid purchasing and supplier tool with a free trial and Android, API, iOS, and web support.
• Oracle Retail Xstore Point of Service is a paid option across mobile, web, desktop, and self-hosted platforms; pricing is custom.
• SOFT1 Retail is a paid alternative with a free trial and broad platform support, including web, mobile, desktop, and self-hosted use.
• 1C:Retail is another paid option with a free trial and support across mobile, web, desktop, and self-hosted platforms.
• Comcash is a paid Android and web option with a monthly POS and support package.

Verdict

Choose Biashara ERP if your Kenyan business needs retail or pharmacy operations, local payments, stock control, and accounting or payroll within one system. Its combination of sector-specific workflows and local financial features is the main reason to choose it. Look elsewhere if your operation depends on live SMS sending or API credentials today, or if a low-tier plan's user, branch, or module limits do not fit your team.