Aptora
Lenexa, Kansas, United States
What it is
Aptora’s Total Office Manager is an ERP, accounting, CRM and field-service platform for HVAC, plumbing, contracting and other service businesses. Aptora 360 brings together office and accounting work, field operations, and sales and marketing management. Its accounting features include a departmentalized general ledger, accounts receivable and payable, payroll and financial reporting. Field tools include dispatching, work orders, service agreements, invoicing, purchase orders and a mobile app. Aptora Mobile II is available through Apple and Android app stores and standard web browsers on phones, tablets and computers. Aptora Hosted runs Total Office Manager, Aptora Mobile II and Form Builder with Windows RemoteApp access. The field-service API provides REST endpoints for customers, jobs, invoices, inventory, technicians and agreements, returning structured JSON. Listed integrations include Authorize.Net, EnerBank USA, Verizon Connect and other partners. Pricing is on request, and Aptora’s main pricing page says it is under construction. Technical support is available weekdays by email and phone during specified CST hours.
For and against
For
- Combines accounting, office and field operations.
- Includes dispatching, work orders and invoicing.
- Mobile II is available on iOS and Android.
- API provides structured JSON through REST endpoints.
Against
- Main product pricing is on request.
- The main pricing page is under construction.
- Customer Access Portal requires Total Office Manager and an active service agreement.
The verdict
Total Office Manager combines business administration and field-service capabilities for service companies. Ask Aptora for current pricing and confirm which modules and access options fit your operation.
Who it suits
Aptora suits HVAC, plumbing, electrical, appliance and other service businesses seeking office, accounting and field-service tools in one platform. Its mobile options may suit teams that need access on phones, tablets or computers.
Plans and prices
Customer Access Portal
up to 500 customers · requires Total Office Manager and active service agreement
Read 1 Oct 2026 · aptora.com
Zone Pricing
up to 20 zone price levels · included in Aptora Hosted monthly agreement
Read 1 Oct 2026 · aptora.com
On the record
- Accounting features
- Aptora 360 includes a departmentalized general ledger, accounts receivable, accounts payable, payroll and financial reporting.aptora.com · read 1 Oct 2026
- API
- The field-service API exposes REST endpoints for customers, jobs, invoices, inventory, technicians and agreements, returning structured JSON.aptora.com · read 1 Oct 2026
- API security
- API connections support API keys, OAuth 2.0, granular permission scopes, IP whitelisting, full logging and encrypted transit.aptora.com · read 1 Oct 2026
- Aptora 360 modules
- Aptora 360 combines office and accounting, field operations, and sales and marketing management.aptora.com · read 1 Oct 2026
- Company history
- Aptora says it began selling Flat Rate Plus in 1996 and launched Total Office Manager in 2004.aptora.com · read 1 Oct 2026
- Field features
- Aptora 360 includes dispatching, work orders, service agreements, invoicing, purchase orders and a mobile app.aptora.com · read 1 Oct 2026
- Hosted platform
- Aptora Hosted runs Total Office Manager, Aptora Mobile II and Form Builder for customers, with Windows RemoteApp access.aptora.com · read 1 Oct 2026
- Industries served
- Aptora creates software for HVAC, plumbing, electrical, appliance and other service-related industries.aptora.com · read 1 Oct 2026
- Integrations
- Listed integration partners include Authorize.Net, EnerBank USA, Verizon Connect, Verizon Networkfleet, RevuKangaroo, CallCap, Celero and Fleet Complete.aptora.com · read 1 Oct 2026
- Mobile availability
- Aptora Mobile II is available through Apple and Android app stores and through standard web browsers on phones, tablets and computers.aptora.com · read 1 Oct 2026
- Pricing availability
- Aptora's main pricing page currently says it is under construction and coming soon.aptora.com · read 1 Oct 2026
- Product scope
- Total Office Manager is an ERP, accounting, CRM and field-service platform for HVAC, plumbing and contracting businesses.aptora.com · read 1 Oct 2026
- Security controls
- Aptora describes role-based access controls, multifactor authentication where appropriate, firewalls, endpoint protection, monitoring, vulnerability scanning and encryption technologies.aptora.com · read 1 Oct 2026
- Support
- Technical support is available Monday–Friday from 8:00 AM–12:00 PM and 1:00 PM–4:30 PM CST by email and phone.aptora.com · read 1 Oct 2026
