AidOrbit
What it is
AidOrbit helps volunteer organizations coordinate Missions, manage signups, communicate with volunteers, track hours, and understand impact in one web platform. Teams can schedule one-time or recurring Missions with roles, shifts, capacity, eligibility rules, reminders, and waitlists. Check-in options include QR codes, kiosks, mobile flows, and staff assistance, with attendance attached to the Mission record. Attendance connects to hours, approval workflows, proof of service, exports, and impact reporting. Teams can send confirmations, Mission updates, cancellations, reminders, follow-ups, and thank-you messages. Volunteers and staff can use mobile-friendly portals for registration, check-in and check-out, profiles, and hours workflows. AidOrbit lists role-based access control, program-scoped permissions, API-level authorization, audit trails, secure portals, and private volunteer data among its security capabilities. The free Countdown plan costs nothing, billed annually, and allows up to 50 Active Volunteers per year, one program, one staff user, and 10 Mission listings. Paid plans are billed annually, starting with Pre-flight at $228 a year.
For and against
For
- Supports one-time and recurring Mission schedules.
- Offers several check-in methods.
- Connects attendance to hours and impact reporting.
- Includes mobile-friendly volunteer and staff workflows.
- Free plan covers up to 50 volunteers annually.
Against
- Free plan is limited to one program.
- Free plan allows one staff user.
- Paid plans are billed annually.
The verdict
AidOrbit connects volunteer scheduling and check-in with hour tracking, communication, and impact reporting. Its free tier has defined program and staff limits, while paid plans are annual.
Who it suits
AidOrbit suits volunteer organizations coordinating schedules, registrations, attendance, and service-hour reporting. The listed audiences include nonprofits, schools, churches, municipal programs, shelters, and corporate volunteer programs.
Plans and prices
Countdown
Up to 50 Active Volunteers/year · 1 Program · 1 staff user · 10 Mission listings
Read 4 Oct 2026 · aidorbit.app
Pre-flight
Up to 250 Active Volunteers/year · 1 Program · 3 staff users · 30 Mission listings
Read 4 Oct 2026 · aidorbit.app
Launch
Up to 500 Active Volunteers/year · 2 Programs · 5 staff users · 100 Mission listings
Read 4 Oct 2026 · aidorbit.app
Orbit
1,000–5,000 Active Volunteers/year · 5–20 Programs · 10–35 staff users · 250–1,000 Mission listings
Read 4 Oct 2026 · aidorbit.app
Galaxy
15,000+ or custom Active Volunteers/year · 50+ or custom Programs · 75+ staff users · 3,000+ Mission listings
Read 4 Oct 2026 · aidorbit.app
On the record
- AI
- AidOrbit describes plan-based AI for guidance, operational intelligence, and preparing staffing plans, campaigns, reports, and follow-up actions for approval.aidorbit.app · read 4 Oct 2026
- Check-in
- Check-in options include QR codes, kiosks, mobile flows, and staff-assisted check-in, with attendance tied to the Mission record.aidorbit.app · read 4 Oct 2026
- Communications
- Teams can send confirmations, Mission updates, cancellations, reminders, follow-ups, and thank-you messages.aidorbit.app · read 4 Oct 2026
- Enterprise controls
- Galaxy Enterprise supports SSO/SAML, advanced audit logs, API access, custom reporting, onboarding, procurement support, and SLA options.aidorbit.app · read 4 Oct 2026
- Hours and impact
- The platform connects attendance, volunteer hours, approval workflows, proof of service, exports, and impact reporting.aidorbit.app · read 4 Oct 2026
- Integrations
- The pricing page lists custom integrations as a Galaxy feature and custom integration support for Galaxy Enterprise.aidorbit.app · read 4 Oct 2026
- Mobile access
- Volunteers and staff can use mobile-friendly portals, registration, check-in, check-out, profile, and hours workflows.aidorbit.app · read 4 Oct 2026
- Plan limits
- Active Volunteers are unique volunteers who engage during the billing year; if usage exceeds the plan limit, the site says admins receive notices and current Mission operations are not interrupted.aidorbit.app · read 4 Oct 2026
- Product
- AidOrbit helps volunteer organizations coordinate Missions, manage signups, communicate with volunteers, track hours, and understand impact in one platform.aidorbit.app · read 4 Oct 2026
- Scheduling
- Teams can schedule one-time and recurring Missions with roles, shifts, capacity, eligibility rules, reminders, and waitlists.aidorbit.app · read 4 Oct 2026
- Security
- AidOrbit lists role-based access control, program-scoped permissions, API-level authorization, audit trails, secure portals, and private volunteer data as security capabilities.aidorbit.app · read 4 Oct 2026
- Support
- Priority support is included in Orbit and Galaxy, and Galaxy includes a dedicated success manager.aidorbit.app · read 4 Oct 2026
- Who it serves
- The site identifies small nonprofits, community groups, schools, churches, municipal programs, food banks, shelters, disaster response teams, healthcare outreach, and corporate volunteer programs as audiences.aidorbit.app · read 4 Oct 2026
