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ChurchDesk Rota
London, United Kingdom
What it is
ChurchDesk Rota helps churches organize staff and volunteer duties alongside calendar events. People can be assigned responsibilities for events, or staff and volunteers can sign up for available rota slots themselves. Volunteers can use the mobile app to claim tasks, view upcoming rotas, and receive notifications. Users can create and share overviews for one rota scheme or several. For recurring event series, bulk assignment fills open duties based on calendar availability and a chosen priority order. Calendar users can view rotas and sign up; creating rotas and assigning duties requires booking and planning permission. Assigned people receive an email reminder three days before a duty. Rotas can be saved or printed as Word documents or PDFs, but Excel export is not available. ChurchDesk says it integrates with a number of systems and offers an open API for additional integrations. Its software is hosted on Hetzner servers in Germany and complies with DSG-EKD and KDG church data protection laws; ISO 27001 certification is in preparation. Pricing starts at £54/mo (annual), and there is no free plan.
For and against
For
- Staff and volunteers can claim open rota slots.
- Bulk assignment uses calendar availability and priority order.
- Mobile app shows upcoming rotas and notifications.
- Rotas export to Word or PDF.
- Open API supports additional integrations.
Against
- No free plan is available.
- Excel export is not available.
- Rota creation requires booking and planning permission.
The verdict
ChurchDesk Rota combines calendar-linked duties, volunteer self-assignment, and bulk scheduling for churches. Check the permission requirements and export formats against your planning needs.
Who it suits
It suits churches coordinating staff and volunteer duties across calendar events. Volunteers can claim open tasks from the mobile app, while planners can assign duties and manage rota schemes.
Plans and prices
Basic
100 contacts & users · 5 time registration users · personal support · all platform modules
Read 4 Oct 2026 · churchdesk.com
Small
500 contacts & users · 15 time registration users · personal support · all platform modules
Read 4 Oct 2026 · churchdesk.com
Medium
1,000 contacts & users · 25 time registration users · personal support · all platform modules
Read 4 Oct 2026 · churchdesk.com
Large
5,000 contacts & users · unlimited time registration users · personal support · all platform modules
Read 4 Oct 2026 · churchdesk.com
On the record
- Assignments
- Calendar events can assign responsibilities to people, or staff and volunteers can self-assign to open rota slots.churchdesk.com · read 4 Oct 2026
- Bulk assignment
- Bulk assignment fills open duties in a recurring event series according to calendar availability and a selected priority order.support.churchdesk.com · read 4 Oct 2026
- Certification
- ChurchDesk says ISO 27001 certification is in preparation and expected to be completed during 2026.churchdesk.com · read 4 Oct 2026
- Exports
- Rotas can be saved or printed as Word documents or PDFs; Excel export is not available.support.churchdesk.com · read 4 Oct 2026
- Integrations
- ChurchDesk says it integrates with a number of systems out of the box and offers an open API for additional integrations.support.churchdesk.com · read 4 Oct 2026
- Intended users
- ChurchDesk describes its software as tools for churches and says Rota is for organising staff and volunteer duties.churchdesk.com · read 4 Oct 2026
- Mobile use
- Volunteers can self-assign rota tasks in the mobile app, and upcoming rotas are shown with notifications.churchdesk.com · read 4 Oct 2026
- Notifications
- Assigned people receive a reminder email three days before a duty begins.support.churchdesk.com · read 4 Oct 2026
- Permissions
- Calendar users can access rotas and sign up for duties, while users with booking and planning permission can create rotas and assign duties.support.churchdesk.com · read 4 Oct 2026
- Purpose
- ChurchDesk Rota manages church rotas for staff and volunteers and synchronises them with the calendar.churchdesk.com · read 4 Oct 2026
- Rota schemes
- Users can create and share overviews of individual or multiple rota schemes.churchdesk.com · read 4 Oct 2026
- Security
- ChurchDesk says its software is hosted on Hetzner servers in Germany and is compliant with DSG-EKD and KDG church data protection laws.churchdesk.com · read 4 Oct 2026
- Support
- ChurchDesk provides help guides and says users can contact its support team directly.support.churchdesk.com · read 4 Oct 2026
