RollCall

RollCall is a check-in and attendance service for youth groups, churches, sports clubs, community organisations, events, and programmes. Members enter their names at a check-in screen, choose a matching name, and confirm arrival; duplicate protection is included. Leaders can see arrivals as they happen, and new people can register at the door. Optional sign-out records departure times and shows who remains on site and how long members stayed. Groups can display or print a QR code or share a link for check-in in a phone browser. RollCall can import people and check-in history from Planning Center and add newly registered members there, but check-ins do not sync back to Planning Center. During brief internet outages, check-in continues and syncs when the connection returns. The Free plan supports one group with up to 30 members. Above that limit, reports and the full member list lock until the group upgrades or returns to 30 active members. Pro is listed at $19.99 a month standard, with a $9.99 a month launch price.

RollCall supports door, kiosk, and phone-browser check-in, with live attendance and optional departure tracking. Its Free plan has a 30-member threshold for reports and the full member list.

RollCall suits groups and organisations that need member check-in, live attendance, and optional sign-out. It may be useful for groups using Planning Center, with the noted one-way check-in sync limitation.

RollCall is a self-service attendance system for churches, youth groups, clubs, events and community programmes. It is best for organisers who need a simple arrival workflow with optional departures, rather than a broad administration suite. The free tier is useful for small groups, while larger organisations should weigh its reporting cutoff and limited Planning Center sync before committing.

Overview

Members enter their names at a kiosk-style check-in screen, select a matching record and confirm arrival. Duplicate protection helps prevent accidental repeat entries, while leaders see attendance update as people arrive. New attendees can register at the door, adding their details directly to the group’s records.

Optional sign-out captures departure times, shows who remains on site and records each person’s time in attendance. That makes RollCall a better fit for supervised youth sessions, events and programmes with handoff or safeguarding responsibilities than a basic headcount tool.

Key features

Groups can run check-in from a shared screen, or display a QR code, print one, or share a link for phone-browser check-in. This gives organisers a choice between a central kiosk and distributed self-service arrivals. During brief internet interruptions, the device continues accepting check-ins and synchronises them when connectivity returns, reducing disruption during a session.

The Planning Center integration imports people and check-in history and can add newly registered RollCall members back to Planning Center. RollCall check-ins do not sync back, however, so organisations expecting two-way attendance updates will need another process.

Data is hosted on Google Firebase in Sydney, Australia. RollCall says data is encrypted in transit and at rest, group databases are separated by security rules, and member data is not sold or used for advertising. The service operates from Christchurch under New Zealand’s Privacy Act 2020. Free users receive email support; Pro users receive priority support, with support currently handled directly by the founder.

Pricing

RollCall Free

RollCall Free costs nothing and supports up to 30 members in one group. It includes unlimited leaders, full check-in and kiosk mode, optional sign-out, leader portals, member profiles, session history, CSV import and export, and email support. For groups above 30 members, check-in and registration continue to work, but reports and the full member list are locked until the group reduces to 30 active members or upgrades. This is a workable long-term option for small groups, but not a practical reporting tier for a growing roster.

RollCall Pro

Pro is shown at a $$9.99 monthly launch price, billed monthly, with a standard price of $19.99 per month; yearly billing is $107.89 per year. The service’s paid-from price is $19.99 per month, so buyers should confirm which rate applies when subscribing. Pro includes 150 members, then charges $9.99 for each additional 50, plus unlimited groups, full reports and attendance charts, a session planner, activities bank, streak tracking, custom colours and custom wording. It suits organisations running several groups or needing sustained reporting beyond the Free threshold. A 14-day trial gives prospective subscribers a short evaluation period before renewal.

Platforms

RollCall supports Android, iOS and web access. Phone-browser check-in works through a shared link or QR code, while the kiosk workflow can run on a dedicated check-in device.

Who it's for

Choose RollCall for a church, youth organisation, sports club, community group or event programme that needs live attendance, optional departure tracking and occasional walk-in registration. It is particularly suitable when a small team wants a focused check-in tool instead of a larger membership platform. Larger groups should budget for Pro once the 30-member Free restriction affects reports or directory access.

Pros and cons

• Pro: Kiosk, QR and phone-browser options accommodate different arrival setups.
• Pro: Sign-out records who is still present and how long members stayed.
• Pro: Offline continuity preserves check-ins during brief connectivity failures.
• Pro: Free includes CSV transfer, member profiles and unlimited leaders for small groups.
• Con: Free groups over 30 members lose reports and the full member list, even though check-in continues.
• Con: Planning Center synchronisation is one-way for check-ins.
• Con: Pro pricing has a launch-versus-standard discrepancy that buyers should resolve before subscribing.

Alternatives

For a wider comparison, see Small Group Management Software.

• Arbor is a better match for individuals or small groups wanting devotional tools, Bible content, prayer journaling and daily challenges on Android or iOS.
• Church Central Cloud suits organisations seeking member profiles alongside email and storage allowances, with web access as well as mobile apps.
• Planning Center is the stronger choice for teams that need a broader church-operations platform and native Planning Center workflows.
• Trellis fits groups wanting unlimited members, groups and staff with no locked features on its $35-per-month paid plan.
• ChurchCMS is worth considering when self-hosting, an Android app and no usage limits are priorities.
• ChurchSoftware.com Groups is an option for eligible 501(c)(3) organisations seeking church-management tools without fees.
• HolyJot is aimed at individuals and churches wanting a free faith journal and AI conversation service rather than attendance operations.
• TimelyChurch is better suited to organisations that need a larger people-and-storage allowance as they grow.

Verdict

RollCall is a sound choice for small and mid-sized groups that prioritise quick self-service check-in, live visibility and optional sign-out. Its main reason to choose it is the focused workflow across kiosk, QR and browser access, while its main reason to look elsewhere is the 30-member Free reporting lock and one-way Planning Center attendance sync.