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Passdesk
What it is
Passdesk provides driving-school management software and a self-management toolkit for solo learners in the UK and Ireland. Its school workspace brings lesson scheduling, payments, learner progress, theory practice, route planning, and waitlists together. The calendar supports repeating lesson slots, automatic reminders, and cancellation-policy enforcement. Stripe handles card checkout and saved-card payments, including deposits and policy-based late-cancellation or no-show fees. A progress rubric tracks readiness across five test categories and adapts to manual or automatic transmission. Theory practice covers 14 DVSA categories and includes timed mock tests; it is switched off in Ireland because an RSA theory bank is not yet available. Learners can use practice routes by test centre, draw routes, upload GPX files, or record routes by phone. The in-car mobile flow queues lesson data offline and syncs when the device reconnects. Calendar sync is available with Google Calendar and Outlook. Plans start at £9.99/mo, with a 14-day school trial and a 7-day solo learner trial; neither requires a card to start. Passdesk states that data is hosted in London, encrypted at rest and in transit using TLS 1.2+, and handled under UK and EU GDPR.
For and against
For
- Combines scheduling, payments, progress, theory, and route planning.
- Tracks readiness across five test categories.
- Queues lesson data offline and syncs after reconnection.
- Calendar syncs with Google Calendar and Outlook.
Against
- No free plan is listed.
- Theory practice is switched off in Ireland.
- The maker says it does not yet hold ISO 27001 or Cyber Essentials certification.
The verdict
Passdesk covers core driving-school administration alongside tools for solo learners, with plans from £9.99/mo. Note the Ireland theory-practice limitation and the different trial lengths for schools and solo learners.
Who it suits
Passdesk suits driving schools managing lessons and learner progress, as well as solo learners in the UK and Ireland. Schools and solo learners have different trial periods, and theory practice is unavailable in Ireland.
Plans and prices
Solo
1 learner · 1 invited instructor
Read 2 Oct 2026 · passdesk.co.uk
Instructor
1 instructor · 60 active learners · free while training as a PDI for up to 12 months
Read 2 Oct 2026 · passdesk.co.uk
Instructor
1 instructor · 60 active learners
Read 2 Oct 2026 · passdesk.co.uk
Pro
4 instructors included · 150 active learners · add instructors up to 8 total
Read 2 Oct 2026 · passdesk.co.uk
Pro
4 instructors included · 150 active learners · add instructors up to 8 total
Read 2 Oct 2026 · passdesk.co.uk
Team
11 instructors included · 500 learners · add instructors up to 20 total
Read 2 Oct 2026 · passdesk.co.uk
Team
11 instructors included · 500 learners · add instructors up to 20 total
Read 2 Oct 2026 · passdesk.co.uk
Scale
Up to 25 instructors · unlimited learners
Read 2 Oct 2026 · passdesk.co.uk
Scale
Up to 25 instructors · unlimited learners
Read 2 Oct 2026 · passdesk.co.uk
On the record
- Company
- The maker identifies itself as Passdesk Ltd, registered in England and Wales under company number 17193377.passdesk.co.uk · read 2 Oct 2026
- Integrations
- Scheduling can sync with Google Calendar and Outlook, and the UK expense ledger provides tax exports for Xero and FreeAgent.passdesk.co.uk · read 2 Oct 2026
- Learner progress
- The progress rubric covers five test categories, tracks test readiness and adapts to manual or automatic transmission.passdesk.co.uk · read 2 Oct 2026
- Migration
- Passdesk says it provides free migration from another diary app on any plan, including during the trial.passdesk.co.uk · read 2 Oct 2026
- Offline use
- The in-car mobile flow queues lesson data offline and syncs it when the device reconnects; Passdesk can be installed on an iOS or Android home screen.passdesk.co.uk · read 2 Oct 2026
- Payments
- Passdesk uses Stripe for card checkout and saved-card payments, including deposits and policy-based late-cancellation or no-show fees.passdesk.co.uk · read 2 Oct 2026
- Product
- Passdesk provides driving-school management software and a self-management toolkit for solo learners in the UK and Ireland.passdesk.co.uk · read 2 Oct 2026
- Route planning
- Learners can use practice routes by test centre and draw routes, upload GPX files or record routes from a phone.passdesk.co.uk · read 2 Oct 2026
- Scheduling
- The calendar supports drag-and-drop scheduling, repeating lesson slots, automatic reminders and cancellation-policy enforcement.passdesk.co.uk · read 2 Oct 2026
- School tools
- The school workspace combines lesson scheduling, payments, learner progress, theory practice, route planning and waitlists.passdesk.co.uk · read 2 Oct 2026
- Security
- Passdesk states that data is hosted in London, encrypted at rest and in transit using TLS 1.2+, and handled under UK and EU GDPR; it says it does not yet hold ISO 27001 or Cyber Essentials certification.passdesk.co.uk · read 2 Oct 2026
- Support
- The Instructor plan includes email support, while the Scale plan includes priority support.passdesk.co.uk · read 2 Oct 2026
- Theory practice
- Theory practice includes 14 DVSA categories and mock tests using a 57-minute timer and a 43/50 pass mark; theory practice is switched off in Ireland because an RSA theory bank is not yet available.passdesk.co.uk · read 2 Oct 2026
- Trial
- Schools receive a 14-day free trial and solo learners receive a 7-day free trial, with no card needed to start either trial.passdesk.co.uk · read 2 Oct 2026
