ONLYOFFICE PDF Editor

ONLYOFFICE PDF Editor lets users view, edit, annotate, create, and convert PDF files to DOCX online. Editing tools can revise text and add or adjust tables, shapes, images, SmartArt, charts, hyperlinks, and pages. For markup, it offers highlights, underlining, strikethrough, comments, freehand drawings, and stamps. Users can create and fill forms with text areas, images, combo boxes, drop-down lists, and check boxes. Teams can co-edit in real time or use paragraph locking, with comments, built-in chat, Telegram, and Jitsi calls. The editor can extract text from scanned PDFs, connect AI assistants, and permanently remove selected content with redaction. Free desktop apps support offline editing and conversion on Windows, Linux, and macOS; free Documents apps support PDF viewing on iOS and Android. Other listed options include web, API, and self-hosted access. A free plan and trial are available, with paid pricing from $20/mo. Security features include AES-256 encryption, JWT access protection, granular permissions, and controls on downloading, printing, and copying.

ONLYOFFICE PDF Editor combines editing, forms, collaboration, conversion, and redaction in one PDF tool. Consider the distinction between offline desktop editing and mobile viewing when choosing a platform.

ONLYOFFICE PDF Editor suits people who need PDF editing, forms, annotation, or conversion, as well as teams co-editing documents. Its desktop apps also suit users who need offline editing on Windows, Linux, or macOS.

ONLYOFFICE PDF Editor is a full PDF workspace for revising content, building forms, converting files, and reviewing documents with others. It best fits document-heavy teams that need web, desktop, or self-hosted deployment, while individuals benefit from free offline desktop editing. Its broad toolkit is compelling, but team capacity and mobile limitations make plan selection important.

Overview

The editor covers the complete document cycle: view and revise PDFs, annotate them, create forms, and convert them to DOCX online. It is a strong match for organizations that want collaborative workflows and control over where files reside, including on-premises deployment. Occasional converters and simple readers may not need its administration, collaboration, or security features.

Key features

Editing, annotation, and forms

Text editing extends to tables, shapes, images, SmartArt, charts, hyperlinks, and pages, so users can alter a document’s structure rather than merely mark it up. Highlighting, underlining, strikethrough, comments, freehand drawings, and stamps cover formal review and informal feedback. Form tools create and fill text areas, images, combo boxes, drop-down lists, and check boxes, making the editor useful for reusable applications and internal paperwork.

Conversion, OCR, and redaction

PDF conversion includes DOCX output, while OCR extracts text from scanned PDFs. AI assistants can be connected for workflows that need them. Redact permanently removes selected text, words, phrases, pages, or page ranges, which is materially safer for publishing sanitized documents than simply placing a black shape over sensitive content.

Collaboration and integrations

Teams can co-edit in real time or use paragraph-locking mode. Comments, built-in chat, Telegram, and Jitsi calls keep discussion close to the document, although these features are most valuable in a shared workspace rather than for solo editing. More than 40 ready integrations include Box, Moodle, Nextcloud, Odoo, and WordPress, useful when PDFs must move through an existing content or learning system.

Security and privacy

AES-256 encryption, end-to-end encryption in Private Rooms, JWT access protection, granular permissions, and controls over downloading, printing, and copying support governed document handling. The maker states GDPR compliance and supports on-premises deployment so an organization can keep data within its own infrastructure. ONLYOFFICE PDF Editor is not ISO-certified as a standalone product, even though Docs are included in ISO-certified products and infrastructures.

Pricing

The freemium offering includes a free plan and free trial, with paid service from $20/mo. Free desktop apps provide offline PDF conversion and editing on Windows, Linux, and macOS; free Documents apps on iOS and Android support PDF viewing, not the same desktop editing workflow.

Startup has custom pricing and includes 3 admins, unlimited users and guests, 12 rooms, and 2 GB of file storage. It suits a small organization that needs a bounded collaborative workspace; the admin, room, and storage ceilings are the trade-offs.

Business costs $3,020 a month, billed per admin per month. It removes those workspace caps with unlimited users, guests, and rooms, provides 250 GB per admin, and adds professional support. This is aimed at larger teams that can justify an admin-based recurring bill; the per-admin structure matters as administration expands.

Enterprise has custom pricing with unlimited admins, users, guests, and rooms. It is the logical choice for broad deployments that cannot work within Startup limits, while the price requires a tailored quote. DocSpace Enterprise also includes email support, training courses, a free demo, and enterprise support with SLA response times.

Platforms

ONLYOFFICE supports web, Windows, Linux, macOS, iOS, Android, API access, and self-hosted deployment. That range is valuable for mixed-device organizations and teams requiring infrastructure control. Mobile users should note the free Documents apps are positioned for viewing, while offline editing is provided by the free desktop applications.

Who it's for

Choose it for teams revising PDFs together, producing forms, converting documents, or enforcing permissions and redaction rules across web and desktop. It is also a good fit for organizations that need GDPR-oriented handling or on-premises storage. Look elsewhere if you only need a lightweight viewer, a few monthly conversions, or full mobile editing without a desktop or paid workspace.

Pros and cons

• Pro: Deep editing reaches text, page elements, and links, not just annotations.
• Pro: Real-time and paragraph-locking collaboration, chat, calls, and integrations support team workflows.
• Pro: Permanent redaction, OCR, forms, encryption, and self-hosting address governed documents.
• Con: Free mobile apps focus on viewing, so mobile users do not get the free desktop editing experience.
• Con: Startup and Enterprise pricing is custom, while Business charges per admin and lists $3,020 monthly.
• Con: The standalone product is not ISO-certified.

Alternatives

See the PDF editors list for broader comparison. Pick Smallpdf for a simpler freemium service with a seven-day trial and 30 free tools. Choose WPS PDF Editor if its 1 GB cloud storage, 47 formats, and 46 languages fit your workflow. PDFgear is the free option, with a 100 MB per-PDF online-editor limit. DocHub suits users comfortable with a free tier limited to three shared core-feature uses per month. PDF Candy offers web and desktop access with free-tier page, file-size, and batch restrictions. Choose KDAN PDF for basic viewing, annotation, handwriting, and signatures. iLovePDF provides a free starting tier with limited processing. UPDF limits its free plan to two conversions per day, two files per batch, five OCR uses, 1 GB cloud storage, and 10 MB files.

Verdict

ONLYOFFICE PDF Editor is a strong recommendation for organizations that need serious PDF editing, forms, collaboration, redaction, and deployment flexibility in one system. Its main reason to choose it is the combination of capable document revision and controlled team workflows. Look elsewhere if your priority is inexpensive, occasional conversion or unrestricted mobile editing.