CraftNote

CraftNote records audio and video meetings, then transcribes and summarizes them without placing bots in the room. Its AI features include meeting notes, transcripts, chat with notes, and daily digests. The Free plan includes 10 uploads and imports per week, two hours of recording weekly, calendar sync with Google and Outlook, and support for 100+ languages. The Individual plan adds unlimited notes and transcripts, recordings up to four hours, advanced models, and more than 30 summary templates. CraftNote lists Microsoft Teams, Zoom, Google Meet, and Slack Huddles for recording or note capture, along with integrations such as Linear, Notion, Claude, ChatGPT, Codex, and MCP clients. Public links and PDF and DOCX exports are available. The service is offered on Android, iOS, macOS, Windows, web, and as an extension. Its privacy policy says listed backends encrypt data at rest with vendor-managed AES-256 and use TLS 1.2 or higher in transit. It also says meeting content is not used to train models. CraftNote is not HIPAA-covered and is not intended for sensitive data.

CraftNote combines bot-free meeting capture with transcription, summaries, and integrations. Its free plan has weekly usage limits, and the privacy policy excludes sensitive data use.

CraftNote suits people and teams who want meeting transcription, summaries, and note-based chat across supported platforms. The homepage lists use cases including business, recruiting and HR, education, personal use, legal work, healthcare, research, and media and podcasting.

Overview

CraftNote turns recorded meetings into searchable transcripts and summaries without requiring a bot in the room. It suits people who want meeting capture connected to calendars and work apps, from solo users to teams. The free plan makes it easy to start, but weekly quotas and a restriction on sensitive data limit its fit.

Key features

Bot-free recording is CraftNote’s clearest distinction: it captures audio and video without adding a meeting bot to the call. Automatic transcription, timestamps, and chapter generation make the output more useful than a recap alone, while AI notes, chat with notes, and daily digests help users revisit and organize meeting content.

Recording or note-capture integrations include Microsoft Teams, Zoom, Google Meet, and Slack Huddles. Free includes Google and Outlook calendar sync; other integrations include Linear, Slack, Notion, Claude, ChatGPT, Codex, and MCP clients. Public links and PDF and DOCX exports support sharing, and markdown is also an export format. Individual adds more than 30 summary templates and advanced models; Free supports more than 100 languages, though its quotas constrain how much users can process.

CraftNote says recordings, transcripts, summaries, and chat content are not used to train its own or third-party models. Its listed backends encrypt stored data with vendor-managed AES-256 and use TLS 1.2 or higher in transit. That is useful baseline protection, but the service is not HIPAA-covered and is not intended for sensitive or special-category data, ruling it out for those workloads.

Pricing

Free costs nothing, forever, with no credit card required. It allows 10 uploads and imports per week and two recording hours per week, alongside calendar sync, AI notes and transcripts, and 100+ languages. Those caps suit occasional users or a low-risk trial, but frequent meeting schedules will run into them quickly.

Individual costs $8.33 a month when billed $99.99/year; the page also shows $9.99/month. It removes the meeting-note and transcript quota, permits recordings up to four hours, and adds advanced models, chat with notes, and bot-free recording. This is the better fit for an individual with regular meetings, though the listed annual and monthly prices differ.

CraftNote Teams costs $12 a month, billed $144/year per user; its FAQ also states $15/user/month billed monthly. It includes Individual features plus shared team notes, centralized billing, MCP integrations, and admin controls with role-based access. Per-user billing makes the total depend on team size; the monthly term costs more than the annual rate. For billing changes, refunds, or website-subscription support, users can contact [email protected].

Platforms

CraftNote is available on Android, iOS, macOS, Windows, web, and as an extension, giving users options across mobile, desktop, and browser workflows.

Who it's for

It is a strong fit for individuals and teams that want bot-free meeting capture, transcripts, and integrations with calendars or work apps. Its stated audiences also include business, recruiting and HR, education, personal use, lawyers, healthcare, researchers, and media and podcasting. The sensitive-data restriction is especially important for legal and healthcare users: CraftNote is not intended for that kind of information.

Pros and cons

• Pro: Bot-free audio and video capture avoids requiring a meeting bot in the room.
• Pro: Calendar sync is included on Free, and integrations connect meeting workflows to conferencing, project, messaging, and AI tools.
• Pro: Free supports 100+ languages, while Individual offers more than 30 summary templates.
• Con: Free limits users to 10 uploads and imports and two recording hours per week.
• Con: CraftNote is not HIPAA-covered and is not intended for sensitive or special-category data.
• Con: Individual and Teams show different annual and monthly price points, so buyers should choose a billing term carefully.

Alternatives

For podcast-oriented workflows, start with Podcast Show Notes Software. DomeScribe is another freemium option with Android, iOS, Linux, macOS, web, and Windows support; its free offer includes a one-time 30 minutes of transcription and five AI credits. Choose it if that one-time allowance and broader platform mix better suit your needs.

Castmagic is a paid option for readers considering another service. Deciphr offers a web-based free tier with up to 40 minutes of text-only content, which may suit users who want a limited written-content workflow. EditClips.online is a freemium web and API option with browser tools, while Podnotes is a paid web service with a free 50-minute transcription trial. audien·to has a web free plan with 90 minutes a day and 67 languages; ChapterGen offers two free videos up to 20 minutes each without signup; and DriftNote offers five free monthly summaries, text transcript processing, and Notion sync.

Verdict

Choose CraftNote if you want bot-free meeting capture, transcripts, and connected notes across common meeting and work tools, with a free plan for light use and paid tiers for higher volume or team controls. Look elsewhere if your meetings involve sensitive data, or if the free weekly recording and import limits are too restrictive.