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CareerHive WIL
Melbourne, Australia
What it is
CareerHive WIL is a paid web and API platform for Australian universities and registered training organisations managing work-integrated learning. Founded in 2022 and headquartered in Melbourne, it covers the placement lifecycle from student readiness and employer onboarding through matching, approvals, monitoring, assessment, compliance, and outcomes reporting. Its Auto-Match Engine ranks student-employer matches using discipline, location, availability, learning objectives, and employer capacity. Coordinators can allocate placements, while students may self-select or source placements and employers can make offers. Student, employer, supervisor, and coordinator portals are provided, with a secure no-login link for supervisors. Compliance tools address working-with-children and police checks, insurance, health and immunisation records, and certificates, with TEQSA-aligned reporting and AQF outcomes evidence. Students retain digital-wallet access for 12 months after graduation. Integrations include major learning, student, and enterprise systems, alongside a REST API, webhooks, OAuth 2.0, developer sandbox, and several SSO options.
For and against
For
- Auto-Match Engine uses multiple placement factors
- Supports coordinator allocation and student-sourced placements
- Supervisor access can use a secure link
- Includes compliance checks and outcomes evidence
- Provides API, webhooks, and SSO options
Against
- Pricing is available only on request
- Digital wallet access lasts 12 months after graduation
- Designed specifically for Australian universities and RTOs
The verdict
CareerHive WIL brings placement matching, approvals, compliance, and reporting into one platform for Australian education providers. Its portals, integrations, API, and credential wallet support a broad placement workflow, while pricing requires a direct conversation.
Who it suits
It suits Australian universities and RTOs coordinating placements across faculties and disciplines. It is also relevant to teams needing employer, student, supervisor, and coordinator workflows.
Plans and prices
CareerHive WIL
Institutional pricing; contract terms discussed with the team
Read 30 Sep 2026 · careerhive.com.au
On the record
- Allocation
- CareerHive supports coordinator-led allocation, student self-selection, employer-initiated offers, and student-sourced placements.careerhive.com.au · read 30 Sep 2026
- API and identity
- CareerHive states it offers a REST API with webhooks, OAuth 2.0, and a developer sandbox, and supports SAML 2.0, Azure AD, Google Workspace, and Okta sign-in.careerhive.com.au · read 30 Sep 2026
- Availability and testing
- The WIL page states a 99.9% uptime SLA and annual independent penetration testing.careerhive.com.au · read 30 Sep 2026
- Compliance
- The product describes pre-placement checks for working-with-children checks, police checks, insurance, health and immunisation records, and certificates, with TEQSA-aligned reporting and AQF outcomes evidence.careerhive.com.au · read 30 Sep 2026
- Integrations
- Listed integrations include Blackboard, Canvas, Moodle, Sentral, D2L Brightspace, Ellucian Banner, Oracle PeopleSoft, TechnologyOne, Callista, Workday, and SAP.careerhive.com.au · read 30 Sep 2026
- Intended users
- CareerHive describes the WIL product as built for Australian universities and RTOs, including placement programs across faculties and disciplines.careerhive.com.au · read 30 Sep 2026
- Matching
- The Auto-Match Engine ranks student-employer matches using factors including discipline, location, availability, learning objectives, and employer capacity.careerhive.com.au · read 30 Sep 2026
- Placement workflow
- Its placement lifecycle covers student readiness, employer matching, four-party digital sign-off, placement monitoring, and assessment and outcomes reporting.careerhive.com.au · read 30 Sep 2026
- Portals
- The platform provides student, employer, supervisor, and coordinator portals; supervisors can use a secure link without a login.careerhive.com.au · read 30 Sep 2026
- Purpose
- CareerHive manages university WIL programs from employer onboarding and student matching through compliance, sign-off, and outcome reporting.careerhive.com.au · read 30 Sep 2026
- Security and hosting
- The company states it is ISO 27001:2022 certified, uses AWS Sydney and Melbourne, stores and processes data exclusively in Australia, and encrypts data in transit and at rest with TLS 1.3.careerhive.com.au · read 30 Sep 2026
- Student credentials
- Students can keep access to their digital wallet for 12 months after graduation and share verified placement credentials with employers.careerhive.com.au · read 30 Sep 2026
- Support and onboarding
- CareerHive says each client gets a named project manager and integration specialist, with an Australian support team.careerhive.com.au · read 30 Sep 2026
